Can Delegates export to PST files?

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amVycm9k

i work within a small organization, and The CEO of the organization has 2

delegates who handle his email and scheduling. We use a Hosted Exchange

service, and outlook 2007. The CEO's mailbox is over 3gb right now, so his

delegates and i are trying to slim it down.

What one of his delegates would like to do is create copies of some his

folders to a .PST on her computer so that she can access it after he does

some archiving of his own. (the plan is for him to move his current sent

items folder to an offline pst, she wants this folder on her computer as

well). Is this possible? i know she tried to copy the folder, but got an

error saying she couldn't because some items were marked as private.

Or--is it possible for her to export it to a .PST file without removing it

from the CEO's mailbox?

In other organizations how is this sort of thing handled? His delegates

need access to all his info, but it just bogs down his outlook to try and

keep this much info on the server instead of locally on his computer, but

then they lose access to any of it.

The final option we are most inclined to actually do right now is to create

a new data file for the CEO, and have him drag his sent items, etc to this

new PST, and then make copies of the PST and give it to each of the

delegates. Is this a better way to do it right now?
 

Brian Tillman

Senior Member
"jerrod" <jerrod> wrote in message

news:BFA38C11-9622-459A-93CF-D0ACA9D42BC1@microsoft.com...


> What one of his delegates would like to do is create copies of some his
> folders to a .PST on her computer so that she can access it after he does
> some archiving of his own. (the plan is for him to move his current sent
> items folder to an offline pst, she wants this folder on her computer as
> well). Is this possible? i know she tried to copy the folder, but got an
> error saying she couldn't because some items were marked as private.


She can copy anything to which she has been granted proper access. Shoe won't

be able to copy private items. That's one of the points of being able to make

something private - others can't see it.


> Or--is it possible for her to export it to a .PST file without removing it
> from the CEO's mailbox?


I don't think she'll be able to export shared folders, but I haven't tried.


> In other organizations how is this sort of thing handled? His delegates
> need access to all his info, but it just bogs down his outlook to try and
> keep this much info on the server instead of locally on his computer, but
> then they lose access to any of it.


Have him learn about autoarchiving.

--
 
A

amVycm9k

he understands autoarchiving, but if he does that his delegates lose access

to everything that has been archived. That is what he does not want. Is

there a way to archive to a hosted exchange or anything like that? We do not

have a file server that his archive can be put on, and everyone is in

different locations.

Im thinking of possibly archiving his older email to a .PST and then

starting another user on our hosted exchange, and uploading that file and

treating it as another user. that way it will be availabe with delegate

access to the CEO, and his delegates as another "user".

"Brian Tillman " wrote:


> "jerrod" <jerrod> wrote in message
> news:BFA38C11-9622-459A-93CF-D0ACA9D42BC1@microsoft.com...
>
> > What one of his delegates would like to do is create copies of some his
> > folders to a .PST on her computer so that she can access it after he does
> > some archiving of his own. (the plan is for him to move his current sent
> > items folder to an offline pst, she wants this folder on her computer as
> > well). Is this possible? i know she tried to copy the folder, but got an
> > error saying she couldn't because some items were marked as private.


> She can copy anything to which she has been granted proper access. Shoe won't
> be able to copy private items. That's one of the points of being able to make
> something private - others can't see it.
>
> > Or--is it possible for her to export it to a .PST file without removing it
> > from the CEO's mailbox?


> I don't think she'll be able to export shared folders, but I haven't tried.
>
> > In other organizations how is this sort of thing handled? His delegates
> > need access to all his info, but it just bogs down his outlook to try and
> > keep this much info on the server instead of locally on his computer, but
> > then they lose access to any of it.


> Have him learn about autoarchiving.
> >

>
 
What about this scenario?




Save CEO's older data to a .pst file (with auto-archiving if desired). This will keep his mailbox (on the server smaller).




Instead of having the .pst file saved in the default location on the local C: drive save the file to a fileserver. Map the CEO's outlook (and auto-archive settings) to recognize the .pst file on the fileserver. The delegates can also have their outlook mapped to the CEO's .pst file on the fileserver. The delegates can also have a shared view of his mailbox. In their outlook the delegates should see three mailboxes. 1- their mailbox 2- the CEO's mailbox 3 - the CEO's archive(pst file on fileserver).




If having multiple users access a shared .pst files causes problems then save multiple copies of the .pst file (a different copy for each delegate to have access to).




-Jonathan Yoesting
 
R

Roady [MVP]

Connecting to pst-file on a network share is an unsupported configuration

which could lead to data loss. If you are going to save multiple copies

anyway; keep it local and make backups to the network.

---
"geektitude" <geektitude.3zg4fm@invalid> wrote in message

news:geektitude.3zg4fm@invalid...

> What about this scenario?

> Save CEO's older data to a .pst file (with auto-archiving if desired).
> This will keep his mailbox (on the server smaller).

> Instead of having the .pst file saved in the default location on the
> local C: drive save the file to a fileserver. Map the CEO's outlook
> (and auto-archive settings) to recognize the .pst file on the
> fileserver. The delegates can also have their outlook mapped to the
> CEO's .pst file on the fileserver. The delegates can also have a shared
> view of his mailbox. In their outlook the delegates should see three
> mailboxes. 1- their mailbox 2- the CEO's mailbox 3 - the CEO's
> archive(pst file on fileserver).

> If having multiple users access a shared .pst files causes problems
> then save multiple copies of the .pst file (a different copy for each
> delegate to have access to).

> -Jonathan Yoesting

> > geektitude
> >
 
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