Can Outlook Dist Lists Have Co-Owners?

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I

InsuranceWoman

Is it possible to create a co-owner for an Outlook distribution list? If so,

how? Thx.
 
R

Russ Valentine [MVP-Outlook]

In which information store? What are you trying to achieve?

Russ Valentine

[MVP-Outlook]

"InsuranceWoman" <InsuranceWoman> wrote in message

news:48470E10-9D61-4C2A-9E70-8E43286764A3@microsoft.com...
> Is it possible to create a co-owner for an Outlook distribution list? If
> so,
> how? Thx.
 
I

InsuranceWoman

I am the owner of a couple of distribution lists that I want to share editing

privileges with another person in a different state. I am sorry, I don't

know what you mean by "information store," but I hope I have clarified what I

want to do.

Thanks for your work here.

"Russ Valentine [MVP-Outlook]" wrote:


> In which information store? What are you trying to achieve?
> > Russ Valentine
> [MVP-Outlook]
> "InsuranceWoman" <InsuranceWoman> wrote in message
> news:48470E10-9D61-4C2A-9E70-8E43286764A3@microsoft.com...
> > Is it possible to create a co-owner for an Outlook distribution list? If
> > so,
> > how? Thx.


>
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You and the other person have accounts on the same exchange server and the

DL is in your contacts folder? If so, give their account editor permission

to your contacts folder.

"InsuranceWoman" <InsuranceWoman> wrote in message

news:7792CD0B-8B56-476E-860F-0ED5DA258FEF@microsoft.com...
> I am the owner of a couple of distribution lists that I want to share
> editing
> privileges with another person in a different state. I am sorry, I don't
> know what you mean by "information store," but I hope I have clarified
> what I
> want to do.

> Thanks for your work here.

> "Russ Valentine [MVP-Outlook]" wrote:
>
> > In which information store? What are you trying to achieve?
> > > > Russ Valentine
> > [MVP-Outlook]
> > "InsuranceWoman" <InsuranceWoman> wrote in
> > message
> > news:48470E10-9D61-4C2A-9E70-8E43286764A3@microsoft.com...
> > > Is it possible to create a co-owner for an Outlook distribution list?
> > > If
> > > so,
> > > how? Thx.

>

>>
 
I

InsuranceWoman

Thanks for letting me know it's possible. I just don't know how to do it. I

know how to open the contacts menu and I have looked around to find it. My

company's own so-called support desk told me it wasn't possible. So...

I would really appreciate a *little* step-by-step.

"InsuranceWoman" wrote:


> Is it possible to create a co-owner for an Outlook distribution list? If so,
> how? Thx.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Well, if they say its not possible, it might not be possible. Let's start at

the top - what type of email account do you have set up in outlook?

"InsuranceWoman" <InsuranceWoman> wrote in message

news:1535F3E1-F69F-4C4C-A6DC-CA73CF94E64C@microsoft.com...
> Thanks for letting me know it's possible. I just don't know how to do it.
> I
> know how to open the contacts menu and I have looked around to find it. My
> company's own so-called support desk told me it wasn't possible. So...

> I would really appreciate a *little* step-by-step.

> "InsuranceWoman" wrote:
>
> > Is it possible to create a co-owner for an Outlook distribution list? If
> > so,
> > how? Thx.
 
I

InsuranceWoman

Oh, Gosh, I feel pretty ignorant about this. Here's what I got from "About"

Application name Outlook

Version 11.0

Build 6568

Product ID 73931-640-2292733-57351

Language English (United States)

Application Path C:\Program Files\Microsoft Office\OFFICE11\

System Language English (United States)

Mail Support Not Available

Current folder Inbox

Current item Not Available

In addition, I cannot create my own distribution lists (nor can anyone

else). It has to go through IT. Once it has been created, however, the owner

of the list has full editing privileges.

And, there are many, many, many distribution lists in my address book that

have been created by others and are accessible to me and all the other 30,000

people in our company.

Thanks again for taking time to answer.

"Diane Poremsky [MVP]" wrote:


> Well, if they say its not possible, it might not be possible. Let's start at
> the top - what type of email account do you have set up in outlook?
 

Brian Tillman

Senior Member
"InsuranceWoman" <InsuranceWoman> wrote in message

news:A412B981-50C2-4A6E-BEF4-535661FA740C@microsoft.com...


> In addition, I cannot create my own distribution lists (nor can anyone
> else). It has to go through IT. Once it has been created, however, the
> owner
> of the list has full editing privileges.


What happens when you click New>Distribution List?

--
 
I

InsuranceWoman

I did try that yesterday, and basically what happens is you appear to go

through all the regular steps but it doesn't actually create a distribution

list.

Thanks again to all who answer here.

"Brian Tillman " wrote:


> "InsuranceWoman" <InsuranceWoman> wrote in message
> news:A412B981-50C2-4A6E-BEF4-535661FA740C@microsoft.com...
>
> > In addition, I cannot create my own distribution lists (nor can anyone
> > else). It has to go through IT. Once it has been created, however, the
> > owner
> > of the list has full editing privileges.


> What happens when you click New>Distribution List?
> >

>
 

Brian Tillman

Senior Member
"InsuranceWoman" <InsuranceWoman> wrote in message

news:ADC9C00D-7530-4013-85CA-E62C84245F2F@microsoft.com...


> I did try that yesterday, and basically what happens is you appear to go
> through all the regular steps but it doesn't actually create a distribution
> list.


Please describe the steps you take in detail.

--
 
I

InsuranceWoman

From Outlook:

File-->New-->Distribution List-->Window Opens-->Name List-->Select

Members-->Save and Close.

No warning comes up saying "you can't do this," but the Test list I created

(I have tried this several times) does not show up in our address book.

I am familiar with using distribution lists; I have just never had the issue

of co-ownership come up, and I would like to accommodate it if possible. As

noted earlier in this discussion, our somewhat, eh, inconsistent, ahem, IT

desk says it's not possible. I was just hoping to find a workaround here.

Thanks again to all who read and answer here.

"InsuranceWoman" wrote:


> I did try that yesterday, and basically what happens is you appear to go
> through all the regular steps but it doesn't actually create a distribution
> list.

> Thanks again to all who answer here.

> "Brian Tillman " wrote:
>
> > "InsuranceWoman" <InsuranceWoman> wrote in message
> > news:A412B981-50C2-4A6E-BEF4-535661FA740C@microsoft.com...
> >
> > > In addition, I cannot create my own distribution lists (nor can anyone
> > > else). It has to go through IT. Once it has been created, however, the
> > > owner
> > > of the list has full editing privileges.

> > What happens when you click New>Distribution List?
> > > >

> >
 

Brian Tillman

Senior Member
"InsuranceWoman" <InsuranceWoman> wrote in message

news:4DC6EC89-D05D-4A7C-B497-2EDE7C9FB2FD@microsoft.com...


> From Outlook:
> File-->New-->Distribution List-->Window Opens-->Name List-->Select
> Members-->Save and Close.

> No warning comes up saying "you can't do this," but the Test list I created
> (I have tried this several times) does not show up in our address book.


Outlook keeps DL with contacts in the Contacts folder. There is no real

"address book" in Outlook. What you see as the "address book" is just a view

of your contacts folders that shows all the entries that have electronic

addresses, either e-mail or FAX. Also, Save and Close places the DL in the

default Contacts folder. If you're looking at some other Contacts folder or

at the Global Address List, you won't see your DL. The GAL is populated from

Active Directory and you can't change it from within Outlook.


> I am familiar with using distribution lists; I have just never had the issue
> of co-ownership come up, and I would like to accommodate it if possible. As
> noted earlier in this discussion, our somewhat, eh, inconsistent, ahem, IT
> desk says it's not possible. I was just hoping to find a workaround here.


There will be one owner of any DL, but that doesn't mean it can't be shared.

Do you use Exchange?

There's something about an earlier post you made that makes me wonder. That

post contains:


> Here's what I got from "About"

> Application name Outlook
> Version 11.0
> Build 6568
> Product ID 73931-640-2292733-57351
> Language English (United States)
> Application Path C:\Program Files\Microsoft Office\OFFICE11\
> System Language English (United States)
> Mail Support Not Available


With no mail support, why would you need to share a distribution list? Since

you can't send mail, DLs are pointless.

--
 
I

InsuranceWoman

Thanks, now I get the part about going into Contacts to look for distribution

lists! And the distribution lists in question are *not* stored in my

contacts. As for the not having email support, that's simply one more oddity.

Thanks again for the help.

"Brian Tillman " wrote:


> "InsuranceWoman" <InsuranceWoman> wrote in message
> news:4DC6EC89-D05D-4A7C-B497-2EDE7C9FB2FD@microsoft.com...
>
> > From Outlook:
> > File-->New-->Distribution List-->Window Opens-->Name List-->Select
> > Members-->Save and Close.
> > No warning comes up saying "you can't do this," but the Test list I created
> > (I have tried this several times) does not show up in our address book.


> Outlook keeps DL with contacts in the Contacts folder. There is no real
> "address book" in Outlook. What you see as the "address book" is just a view
> of your contacts folders that shows all the entries that have electronic
> addresses, either e-mail or FAX. Also, Save and Close places the DL in the
> default Contacts folder. If you're looking at some other Contacts folder or
> at the Global Address List, you won't see your DL. The GAL is populated from
> Active Directory and you can't change it from within Outlook.
>
> > I am familiar with using distribution lists; I have just never had the issue
> > of co-ownership come up, and I would like to accommodate it if possible. As
> > noted earlier in this discussion, our somewhat, eh, inconsistent, ahem, IT
> > desk says it's not possible. I was just hoping to find a workaround here.


> There will be one owner of any DL, but that doesn't mean it can't be shared.
> Do you use Exchange?

> There's something about an earlier post you made that makes me wonder. That
> post contains:
>
> > Here's what I got from "About"
> > Application name Outlook
> > Version 11.0
> > Build 6568
> > Product ID 73931-640-2292733-57351
> > Language English (United States)
> > Application Path C:\Program Files\Microsoft Office\OFFICE11\
> > System Language English (United States)
> > Mail Support Not Available


> With no mail support, why would you need to share a distribution list? Since
> you can't send mail, DLs are pointless.
> >

>
 
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