Is backing up to a pst file the best way to go & is there a max si

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c3RldmVuamY

#1
Hi there

i have been backing up all the data in my outlook 2003 to pst files and

storing them on a separate hdd .

Over the last 8 years my pst's are now reaching 10 gig , is this to big and

more importantly is the data to large for the program ?

Are there any better backups methods or ways to handle all this data .

Outlook is definetly hanging .

I need to gain access to all the information within Outlook for my business

and so am looking for any solutions or bright ideas too ?

Does anyone know if Outlook 2007 handles the data any better and if

purchased whether i can easily transfer the information into it by importing

my latest pst files

I am using XP Pro and a pentium 4 pc with 3 gigs of ram .

Regards

Steve
 
G

Gordon

#2
"stevenjf" <stevenjf> wrote in message

news:0C67EFC6-4B42-4462-8F3D-D7A1E897BFE2@microsoft.com...
> Hi there
> i have been backing up all the data in my outlook 2003 to pst files and
> storing them on a separate hdd .
> Over the last 8 years my pst's are now reaching 10 gig , is this to big
> and
> more importantly is the data to large for the program ?
> Are there any better backups methods or ways to handle all this data .
> Outlook is definetly hanging .
> I need to gain access to all the information within Outlook for my
> business
> and so am looking for any solutions or bright ideas too ?
> Does anyone know if Outlook 2007 handles the data any better and if
> purchased whether i can easily transfer the information into it by
> importing
> my latest pst files
> I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> Regards
> Steve


I think there are several points here. How are you "backing up TO pst

files"? If you are not using Exchange server then your Outlook data already

IS in a pst file. Are you using the export function? You shouldn't. All you

should do to make a backup is to copy the pst file, when Outlook is closed.

Secondly, you don't use the import function either - in Outlook just do

File-Open-Outlook Data File.

Thirdly, Outlook 2003 uses the same Unicode format pst file as Outlook

2007 - there may not be any performance enhancements by moving to 2007. Why

not download and install the trial version of Office 2007 and see?

Asking a question?

Please tell us the version of the application you are asking about,

your OS, Service Pack level

and the FULL contents of any error message(s)
 
#3
Or you use the free backup addin available on MS outlook site

8 years? I think that predates OL2003 so do you have multiple back up pst

files?

"stevenjf" <stevenjf> wrote in message

news:0C67EFC6-4B42-4462-8F3D-D7A1E897BFE2@microsoft.com...
> Hi there
> i have been backing up all the data in my outlook 2003 to pst files and
> storing them on a separate hdd .
> Over the last 8 years my pst's are now reaching 10 gig , is this to big
> and
> more importantly is the data to large for the program ?
> Are there any better backups methods or ways to handle all this data .
> Outlook is definetly hanging .
> I need to gain access to all the information within Outlook for my
> business
> and so am looking for any solutions or bright ideas too ?
> Does anyone know if Outlook 2007 handles the data any better and if
> purchased whether i can easily transfer the information into it by
> importing
> my latest pst files
> I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> Regards
> Steve
 
P

Pat Willener

#4
Re: Is backing up to a pst file the best way to go & is there a maxsi

There are several ways to backup your PST files

· copy the PST file to a backup location (while Outlook is closed);

· ZIP the PST file to backup location (while Outlook is closed);

· use the Windows backup tool (still while Outlook is closed);

· use a 3rd party backup tool (yes, while Outlook is closed);

· use the Outlook backup addin (I think Outlook is running for this).

There is one way that is *not* a valid way to backup PST files

· use of the Outook 'Export' function; it will corrupt your data.

stevenjf wrote:
> Hi there
> i have been backing up all the data in my outlook 2003 to pst files and
> storing them on a separate hdd .
> Over the last 8 years my pst's are now reaching 10 gig , is this to bigand
> more importantly is the data to large for the program ?
> Are there any better backups methods or ways to handle all this data .
> Outlook is definetly hanging .
> I need to gain access to all the information within Outlook for my business
> and so am looking for any solutions or bright ideas too ?
> Does anyone know if Outlook 2007 handles the data any better and if
> purchased whether i can easily transfer the information into it by importing
> my latest pst files
> I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> Regards
> Steve
 
C

c3RldmVuamY

#5
Re: Is backing up to a pst file the best way to go & is there a ma

Gordon , DL and Pat i think i have confused myself and am not sure where i am !

When i back up my Outllok 2003 i hit import / export to > pst file > make

sure that all personal folders is highlighted and subfolders are ticked and

select the desktop for the copy location . After some time and after this has

finished i copy the large pst file to my docs and to a separate portable HDD

for safe backup .

Have i done this all wrong , i am really worried now ? It was how i was

advised to backup by an IT chum .

When i check File-Open-Outlook Data File i have a number of pst's there

including archive , archive backup , backup15 and Outlook . Upon checking the

size of this outlook pst its only 6.38 GB rather than my last copy which is

nearer to 10 GB . My copied psts number 23 now .

Some more help please !!

Thanks

Steve

When i select

"Gordon" wrote:


> "stevenjf" <stevenjf> wrote in message
> news:0C67EFC6-4B42-4462-8F3D-D7A1E897BFE2@microsoft.com...
> > Hi there
> > i have been backing up all the data in my outlook 2003 to pst files and
> > storing them on a separate hdd .
> > Over the last 8 years my pst's are now reaching 10 gig , is this to big
> > and
> > more importantly is the data to large for the program ?
> > Are there any better backups methods or ways to handle all this data .
> > Outlook is definetly hanging .
> > I need to gain access to all the information within Outlook for my
> > business
> > and so am looking for any solutions or bright ideas too ?
> > Does anyone know if Outlook 2007 handles the data any better and if
> > purchased whether i can easily transfer the information into it by
> > importing
> > my latest pst files
> > I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> > Regards
> > Steve


> I think there are several points here. How are you "backing up TO pst
> files"? If you are not using Exchange server then your Outlook data already
> IS in a pst file. Are you using the export function? You shouldn't. All you
> should do to make a backup is to copy the pst file, when Outlook is closed.
> Secondly, you don't use the import function either - in Outlook just do
> File-Open-Outlook Data File.
> Thirdly, Outlook 2003 uses the same Unicode format pst file as Outlook
> 2007 - there may not be any performance enhancements by moving to 2007. Why
> not download and install the trial version of Office 2007 and see?

> > Asking a question?
> Please tell us the version of the application you are asking about,
> your OS, Service Pack level
> and the FULL contents of any error message(s)

>
 
C

c3RldmVuamY

#6
Re: Is backing up to a pst file the best way to go & is there a ma

Gordon , DL and Pat i think i have confused myself and am not sure where i am !

When i back up my Outllok 2003 i hit import / export to > pst file > make

sure that all personal folders is highlighted and subfolders are ticked and

select the desktop for the copy location . After some time and after this has

finished i copy the large pst file to my docs and to a separate portable HDD

for safe backup .

Have i done this all wrong , i am really worried now ? It was how i was

advised to backup by an IT chum .

When i check File-Open-Outlook Data File i have a number of pst's there

including archive , archive backup , backup15 and Outlook . Upon checking the

size of this outlook pst its only 6.38 GB rather than my last copy which is

nearer to 10 GB . My copied psts number 23 now .

Some more help please !!

Thanks

Steve

"DL" wrote:


> Or you use the free backup addin available on MS outlook site
> 8 years? I think that predates OL2003 so do you have multiple back up pst
> files?

> "stevenjf" <stevenjf> wrote in message
> news:0C67EFC6-4B42-4462-8F3D-D7A1E897BFE2@microsoft.com...
> > Hi there
> > i have been backing up all the data in my outlook 2003 to pst files and
> > storing them on a separate hdd .
> > Over the last 8 years my pst's are now reaching 10 gig , is this to big
> > and
> > more importantly is the data to large for the program ?
> > Are there any better backups methods or ways to handle all this data .
> > Outlook is definetly hanging .
> > I need to gain access to all the information within Outlook for my
> > business
> > and so am looking for any solutions or bright ideas too ?
> > Does anyone know if Outlook 2007 handles the data any better and if
> > purchased whether i can easily transfer the information into it by
> > importing
> > my latest pst files
> > I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> > Regards
> > Steve


>
 
C

c3RldmVuamY

#7
Re: Is backing up to a pst file the best way to go & is there a ma

Gordon , DL and Pat i think i have confused myself and am not sure where i am !

When i back up my Outllok 2003 i hit import / export to > pst file > make

sure that all personal folders is highlighted and subfolders are ticked and

select the desktop for the copy location . After some time and after this has

finished i copy the large pst file to my docs and to a separate portable HDD

for safe backup .

Have i done this all wrong , i am really worried now ? It was how i was

advised to backup by an IT chum .

When i check File-Open-Outlook Data File i have a number of pst's there

including archive , archive backup , backup15 and Outlook . Upon checking the

size of this outlook pst its only 6.38 GB rather than my last copy which is

nearer to 10 GB . My copied psts number 23 now .

Some more help please !!

Thanks

Steve

"Pat Willener" wrote:


> There are several ways to backup your PST files
> · copy the PST file to a backup location (while Outlook is closed);
> · ZIP the PST file to backup location (while Outlook is closed);
> · use the Windows backup tool (still while Outlook is closed);
> · use a 3rd party backup tool (yes, while Outlook is closed);
> · use the Outlook backup addin (I think Outlook is running for this).

> There is one way that is *not* a valid way to backup PST files
> · use of the Outook 'Export' function; it will corrupt your data.

> stevenjf wrote:
> > Hi there
> > i have been backing up all the data in my outlook 2003 to pst files and
> > storing them on a separate hdd .
> > Over the last 8 years my pst's are now reaching 10 gig , is this to big and
> > more importantly is the data to large for the program ?
> > Are there any better backups methods or ways to handle all this data .
> > Outlook is definetly hanging .
> > I need to gain access to all the information within Outlook for my business
> > and so am looking for any solutions or bright ideas too ?
> > Does anyone know if Outlook 2007 handles the data any better and if
> > purchased whether i can easily transfer the information into it by importing
> > my latest pst files
> > I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> > Regards
> > Steve


>
 
G

Gordon

#8
Re: Is backing up to a pst file the best way to go & is there a ma

"stevenjf" <stevenjf> wrote in message

news:D167AAF6-D55D-41BD-9E90-38317471AA4C@microsoft.com...
> Gordon , DL and Pat i think i have confused myself and am not sure where i
> am !

> When i back up my Outllok 2003 i hit import / export to > pst file > make
> sure that all personal folders is highlighted and subfolders are ticked
> and
> select the desktop for the copy location . After some time and after this
> has
> finished i copy the large pst file to my docs and to a separate portable
> HDD
> for safe backup .


If you are connecting to Exchange Server for your email, then yes, that is

the right way to do it. If you have a POP email account then that is the

WRONG way to do it!

Asking a question?

Please tell us the version of the application you are asking about,

your OS, Service Pack level

and the FULL contents of any error message(s)
 
#9
Re: Is backing up to a pst file the best way to go & is there a ma

Export has never been the way to backup outlook data files, it loses data

and other settings.

The process has been detailed here many many times.

With Outlook closed you simpy copy the pst files to some other location, or

you use the free Outlook backup addin available from MS Outlook site.

When you open Outlook how many sets of Personal Folders do you have

attached, and apart from the default msg store what are all the others?

"stevenjf" <stevenjf> wrote in message

news:4F858557-4A46-427B-96C8-6D99E51D0FEA@microsoft.com...
> Gordon , DL and Pat i think i have confused myself and am not sure where i
> am !

> When i back up my Outllok 2003 i hit import / export to > pst file > make
> sure that all personal folders is highlighted and subfolders are ticked
> and
> select the desktop for the copy location . After some time and after this
> has
> finished i copy the large pst file to my docs and to a separate portable
> HDD
> for safe backup .

> Have i done this all wrong , i am really worried now ? It was how i was
> advised to backup by an IT chum .

> When i check File-Open-Outlook Data File i have a number of pst's there
> including archive , archive backup , backup15 and Outlook . Upon checking
> the
> size of this outlook pst its only 6.38 GB rather than my last copy which
> is
> nearer to 10 GB . My copied psts number 23 now .

> Some more help please !!

> Thanks

> Steve

> "Pat Willener" wrote:
>
> > There are several ways to backup your PST files
> > · copy the PST file to a backup location (while Outlook is closed);
> > · ZIP the PST file to backup location (while Outlook is closed);
> > · use the Windows backup tool (still while Outlook is closed);
> > · use a 3rd party backup tool (yes, while Outlook is closed);
> > · use the Outlook backup addin (I think Outlook is running for this).
>

>> There is one way that is *not* a valid way to backup PST files
> > · use of the Outook 'Export' function; it will corrupt your data.
>

>> stevenjf wrote:
> > > Hi there
> > > i have been backing up all the data in my outlook 2003 to pst files and
> > > storing them on a separate hdd .
> > > Over the last 8 years my pst's are now reaching 10 gig , is this to big
> > > and
> > > more importantly is the data to large for the program ?
> > > Are there any better backups methods or ways to handle all this data .
> > > Outlook is definetly hanging .
> > > I need to gain access to all the information within Outlook for my
> > > business
> > > and so am looking for any solutions or bright ideas too ?
> > > Does anyone know if Outlook 2007 handles the data any better and if
> > > purchased whether i can easily transfer the information into it by
> > > importing
> > > my latest pst files
> > > I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> > > Regards
> > > Steve

>

>>
 
#10
Re: Is backing up to a pst file the best way to go & is there a ma

"stevenjf" <stevenjf> wrote in message

news:D167AAF6-D55D-41BD-9E90-38317471AA4C@microsoft.com...


> When i back up my Outllok 2003 i hit import / export to > pst file > make
> sure that all personal folders is highlighted and subfolders are ticked and
> select the desktop for the copy location . After some time and after this
> has
> finished i copy the large pst file to my docs and to a separate portable HDD
> for safe backup .


I'd create a new PST with File>New>Outlook Data File, then copy each folder

individually to that new PST. No exporting for me. Also, did you close

Outlook before copying the PST you created to the portable drive?

--
 
#11
"Pat Willener" <nobody@devnull.spamcop.net> wrote in message

news:%23v0DUojvJHA.4592@TK2MSFTNGP05.phx.gbl...


> · use the Outlook backup addin (I think Outlook is running for this).


Actually, Outlook starts the backup add-in just before it closes, but the

add-in won't be able to perform its copying unless the Outlook process

actually closes.

--
 
P

Pat Willener

#12
Re: Is backing up to a pst file the best way to go & is there a ma

Steve,

No need to get confused, even if the matter can get confusing at times.

If you are in no immediate need to restore your exported "backups",

forget about them and start a new life :)

Choose one of the methods I have outlined below, and do your regular

backups that way. Always make sure that Outlook is closed when running

backup, otherwise Outlook may not be able to use a restored PST file.

stevenjf wrote:
> Gordon , DL and Pat i think i have confused myself and am not sure where i am !

> When i back up my Outllok 2003 i hit import / export to > pst file > make
> sure that all personal folders is highlighted and subfolders are tickedand
> select the desktop for the copy location . After some time and after this has
> finished i copy the large pst file to my docs and to a separate portable HDD
> for safe backup .

> Have i done this all wrong , i am really worried now ? It was how i was
> advised to backup by an IT chum .

> When i check File-Open-Outlook Data File i have a number of pst's there
> including archive , archive backup , backup15 and Outlook . Upon checking the
> size of this outlook pst its only 6.38 GB rather than my last copy which is
> nearer to 10 GB . My copied psts number 23 now .

> Some more help please !!

> Thanks

> Steve

> "Pat Willener" wrote:
>
> > There are several ways to backup your PST files
> > · copy the PST file to a backup location (while Outlook is closed);
> > · ZIP the PST file to backup location (while Outlook is closed);
> > · use the Windows backup tool (still while Outlook is closed);
> > · use a 3rd party backup tool (yes, while Outlook is closed);
> > · use the Outlook backup addin (I think Outlook is running for this).
>

>> There is one way that is *not* a valid way to backup PST files
> > · use of the Outook 'Export' function; it will corrupt your data.
>

>> stevenjf wrote:
> >> Hi there
> >> i have been backing up all the data in my outlook 2003 to pst files and
> >> storing them on a separate hdd .
> >> Over the last 8 years my pst's are now reaching 10 gig , is this to big and
> >> more importantly is the data to large for the program ?
> >> Are there any better backups methods or ways to handle all this data .
> >> Outlook is definetly hanging .
> >> I need to gain access to all the information within Outlook for my business
> >> and so am looking for any solutions or bright ideas too ?
> >> Does anyone know if Outlook 2007 handles the data any better and if
> >> purchased whether i can easily transfer the information into it by importing
> >> my latest pst files
> >> I am using XP Pro and a pentium 4 pc with 3 gigs of ram .
> >> Regards
> >> Steve
 
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