Color Categorizing in a Shared Calendar

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erikahc

I am in responsible for scheduling events and appointments in several shared

calendars on Outlook 2007. We prefer to color categorize them and I was

wondering if there was a way to color categorize an appointment in a shared

calendar and have all users see that color category with exact name. For

example, we have set up a Conference Room as a separate user in our server so

it also has its own email address. Several admin support specialists have

access to this Conference Room calendar and we would like to color categorize

appointments in this calendar to reflect the different departments using it

but we have to individually color categorize this calendar in our own view of

this calendar and we prefer that anytime we edit this calendar with a color

category it automatically comes up as that particular color and name in

everyone's calendar.

Does this make sense?

Thanks.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Not possible. Outlook uses the viewers category list to color it.

https://forums.slipstick.com/threads/36602-how-many-email-accounts-do-you-have-in-your-main-outlook-profile/

"erikahc" <erikahc> wrote in message

news:B65F0C03-1FE2-4F07-B6A1-2F37DEB8C89E@microsoft.com...
> I am in responsible for scheduling events and appointments in several
> shared
> calendars on Outlook 2007. We prefer to color categorize them and I was
> wondering if there was a way to color categorize an appointment in a
> shared
> calendar and have all users see that color category with exact name. For
> example, we have set up a Conference Room as a separate user in our server
> so
> it also has its own email address. Several admin support specialists have
> access to this Conference Room calendar and we would like to color
> categorize
> appointments in this calendar to reflect the different departments using
> it
> but we have to individually color categorize this calendar in our own view
> of
> this calendar and we prefer that anytime we edit this calendar with a
> color
> category it automatically comes up as that particular color and name in
> everyone's calendar.

> Does this make sense?

> Thanks.
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
If it's a shared calendar, not a public folder, you should be able to create

the master category list for that mailbox. In order to do so, I'd create a

profil in Outlook with that mailbox as the default. Then create the master

category list.

Best regards

Michael Bauer

Am Fri, 5 Mar 2010 12:46:17 -0800 schrieb erikahc:


> I am in responsible for scheduling events and appointments in several


shared
> calendars on Outlook 2007. We prefer to color categorize them and I was
> wondering if there was a way to color categorize an appointment in a


shared
> calendar and have all users see that color category with exact name. For
> example, we have set up a Conference Room as a separate user in our server


so
> it also has its own email address. Several admin support specialists have
> access to this Conference Room calendar and we would like to color


categorize
> appointments in this calendar to reflect the different departments using


it
> but we have to individually color categorize this calendar in our own view


of
> this calendar and we prefer that anytime we edit this calendar with a


color
> category it automatically comes up as that particular color and name in
> everyone's calendar.

> Does this make sense?

> Thanks.
 
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