Address Fields Displaying incorrectly

  • Thread starter Andy Roberts
  • Start date Views 746
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Andy Roberts

I've imported a series of address from a CSV file and mapped all the fields
correctly (I think) and i have 2 questions

Q1
The problem I have is that in business card view the addresses don't display
correctly. They seem to be ok if you open the contact but don't initially
display how I want them (or like the others already in the contacts folder).

To illustrate the problem I've attached an incorrect and correct view of how
I want the address information to be displayed.

Q2
The email address comes in ok but I want the display name to be "FirstName
LastName (EmailAddress)" I can map a field to this ok but how do I get
outlook to automatically display this without having to set it up in the CSV
file. If I edit each individual contact and delete the display filed
outlook automatically recreates it in the format I want. However I don't
want to do this for each of the contacts as it would take ages.

Regards

Andy

Andy Roberts
Win XP, Office 2007

 
R

Russ Valentine

One of the reasons importing is such a poor way to create Contacts is that
your derived fields (e.g., "File As" and "Full Name") will not be created
correctly. So if you use a view that sorts by one of those fields (and you
are), they won't sort correctly. You'll have to correct each Contact
manually, or write code to do it.
Russ Valentine
"Andy Roberts" <andy@blue-bean.co.uk> wrote in message
news:%23KpocNUvKHA.5940@TK2MSFTNGP02.phx.gbl...
> I've imported a series of address from a CSV file and mapped all the
> fields correctly (I think) and i have 2 questions
>
> Q1
> The problem I have is that in business card view the addresses don't
> display correctly. They seem to be ok if you open the contact but don't
> initially display how I want them (or like the others already in the
> contacts folder).
>
> To illustrate the problem I've attached an incorrect and correct view of
> how I want the address information to be displayed.
>
> Q2
> The email address comes in ok but I want the display name to be "FirstName
> LastName (EmailAddress)" I can map a field to this ok but how do I get
> outlook to automatically display this without having to set it up in the
> CSV file. If I edit each individual contact and delete the display filed
> outlook automatically recreates it in the format I want. However I don't
> want to do this for each of the contacts as it would take ages.
>
> > Regards
>
> Andy
>
> Andy Roberts
> Win XP, Office 2007
>
>


 
R

Russ Valentine

The other thing you should look into if you have to import from non-Outlook
data is using a third party product that will do a better job than Outlook:
http://www.contactgenie.com/
Russ Valentine
"Andy Roberts" <andy@blue-bean.co.uk> wrote in message
news:%23KpocNUvKHA.5940@TK2MSFTNGP02.phx.gbl...
> I've imported a series of address from a CSV file and mapped all the
> fields correctly (I think) and i have 2 questions
>
> Q1
> The problem I have is that in business card view the addresses don't
> display correctly. They seem to be ok if you open the contact but don't
> initially display how I want them (or like the others already in the
> contacts folder).
>
> To illustrate the problem I've attached an incorrect and correct view of
> how I want the address information to be displayed.
>
> Q2
> The email address comes in ok but I want the display name to be "FirstName
> LastName (EmailAddress)" I can map a field to this ok but how do I get
> outlook to automatically display this without having to set it up in the
> CSV file. If I edit each individual contact and delete the display filed
> outlook automatically recreates it in the format I want. However I don't
> want to do this for each of the contacts as it would take ages.
>
> > Regards
>
> Andy
>
> Andy Roberts
> Win XP, Office 2007
>
>


 

Karl Timmermans

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account
POP3
#1 - Address lines

What you've run across is the way the import wizard leaves "combined
address lines" in the business card view. Not much you can do about it. We
have come to discover that depending on "how" info is updated to the actual
contact item - some of the info doesn't automatically get carried forward
or gets carried forward incorrectly to some of the built-in views.

The other curious thing about the second image showing the "incorrect"
address display - it indicates that you have 4 street address lines - yet
there are only 3 separate street address lines so a little puzzled as to
what mapping was used for 4 street address lines.

#2 - FileAs, EmailDisplayAs etc

The Outlook import wizard does not adopt any settings for these fields and
uses it's own defaults. There is nothing in the UI that allows you to
over-ride wht is used by Outlook's import wizard.

You may find ContactGenie QuickPort of interest (specifically v 1.0.11 -
2010/3/6 which coincidentally was updated today and addresses an issue
specific to the Business Card view - re: email address)

a) QuickPort handles up to 4 street address lines and these are displayed
correctly in the Biz Card view
b) Allows you to set the format for any of the derived fields (FileAs,
Email Display, FullName ) from a number of format options at the time of
import and export
http://www.contactgenie.com/quickport_4_outlook.htm

Karl
______________________

ContactGenie - QuickPort/DataPort/Exporter/Toolkit/Duplicate Contact Mgr
"""
http://www.contactgenie.com

"Andy Roberts" <andy@blue-bean.co.uk> wrote in message
news:%23KpocNUvKHA.5940@TK2MSFTNGP02.phx.gbl...
> I've imported a series of address from a CSV file and mapped all the
> fields correctly (I think) and i have 2 questions
>
> Q1
> The problem I have is that in business card view the addresses don't
> display correctly. They seem to be ok if you open the contact but don't
> initially display how I want them (or like the others already in the
> contacts folder).
>
> To illustrate the problem I've attached an incorrect and correct view of
> how I want the address information to be displayed.
>
> Q2
> The email address comes in ok but I want the display name to be
> "FirstName LastName (EmailAddress)" I can map a field to this ok but how
> do I get outlook to automatically display this without having to set it
> up in the CSV file. If I edit each individual contact and delete the
> display filed outlook automatically recreates it in the format I want.
> However I don't want to do this for each of the contacts as it would take
> ages.
>
> > Regards
>
> Andy
>
> Andy Roberts
> Win XP, Office 2007
>
>


 
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