saving all my incoming and outgoing mail if possible

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TXIgV2l6

I need to format my computer but when do that and all my messages that are

in my inbox folders will be gone.

I want to know if there is any way to save them ALL and then restore the

file so can have them all without loosing any.

Any help is appreciate it. Thanks !

I have Outlook 2003 and running Windows Vista.
 
A

Alias

Mr Wiz wrote:
> I need to format my computer but when do that and all my messages that are
> in my inbox folders will be gone.

> I want to know if there is any way to save them ALL and then restore the
> file so can have them all without loosing any.

> Any help is appreciate it. Thanks !

> I have Outlook 2003 and running Windows Vista.


Search for the .pst file. That's what you need for back up. It contains

all your messages and contacts. You merely need to copy and paste it to

an external hard drive or other media. When you reformat and reinstall

Office, open Outlook and use File/Open/Personal Data file and then

browse to your saved .pst file that you've moved from your external

media to your hard drive and you will see everything you had before and

you can move it into your new .pst file.

Alias
 

Brian Tillman

Senior Member
"Mr Wiz" <Mr Wiz> wrote in message

news:BEAE5904-BD6E-4085-B202-E71CB905E289@microsoft.com...


> I need to format my computer but when do that and all my messages that are
> in my inbox folders will be gone.

> I want to know if there is any way to save them ALL and then restore the
> file so can have them all without loosing any.


http://www.howto-outlook.com/howto/backupandrestore.htm

--
 
W

win

Hi - I had the same question that was answered. Some just making sure

question and follow-up questions. Please help.

1. Can the backup copy (pst file) be drag and drop (copy and paste) in C:

Documents and Settings | Username | Local Settings | Application Data |

Microsoft | Outlook | [outllok.pst] ? And overwrite outllok.pst there?

Instead File>Open>Outlook Data File...

2. Does pst file include 'Contacts'?

3. I currently have XP, 2003, and am going to get Vista, 2003 (eventually

2007) soon. Are there anything I should know depending on the different OS or

MS Suites?

Thanks.

"Brian Tillman " wrote:


> "Mr Wiz" <Mr Wiz> wrote in message
> news:BEAE5904-BD6E-4085-B202-E71CB905E289@microsoft.com...
>
> >I need to format my computer but when do that and all my messages that are
> > in my inbox folders will be gone.
> > I want to know if there is any way to save them ALL and then restore the
> > file so can have them all without loosing any.


> http://www.howto-outlook.com/howto/backupandrestore.htm
> >

>
 
G

Gordon

"win" <win> wrote in message

news:6C6756BE-D668-4C4A-BDE0-885B302030A4@microsoft.com...
> Hi - I had the same question that was answered. Some just making sure
> question and follow-up questions. Please help.

> 1. Can the backup copy (pst file) be drag and drop (copy and paste) in C:
> Documents and Settings | Username | Local Settings | Application Data |
> Microsoft | Outlook | [outllok.pst] ? And overwrite outllok.pst there?
> Instead File>Open>Outlook Data File...


No NO NO! That's the fastest way to a corrupt mail profile. See here for the

correct way to restore your Outlook data:

How to backup and restore Outlook

http://www.howto-outlook.com:80/howto/backupandrestore.htm



> 2. Does pst file include 'Contacts'?


Yes
 
W

win

Thanks for your reply. I keep all useful threads on this issue including the

site you gave me. I kind of thought I had understood the things well but

after reading the website again, I got more confused.

So, let me try to understand better. Say, I have a pst file that is working

fine. But, want to make a back-up and does so. And, I keep it in CD. And,

paste it back to PC. And, do 'File>Open>Outlook Data File...'.

Q1. Why does a restore location have to be an external drive?

Q2. What happens if I do 'File>Open>Outlook Data File...' after getting the

back-up pst file back to PC while the original pst file is working fine.

I am trying to understand the system. I am a beginner and please be kind.

Thanks.

"Gordon" wrote:



> "win" <win> wrote in message
> news:6C6756BE-D668-4C4A-BDE0-885B302030A4@microsoft.com...
> > Hi - I had the same question that was answered. Some just making sure
> > question and follow-up questions. Please help.
> > 1. Can the backup copy (pst file) be drag and drop (copy and paste) in C:
> > Documents and Settings | Username | Local Settings | Application Data |
> > Microsoft | Outlook | [outllok.pst] ? And overwrite outllok.pst there?
> > Instead File>Open>Outlook Data File...


> No NO NO! That's the fastest way to a corrupt mail profile. See here for the
> correct way to restore your Outlook data:
> How to backup and restore Outlook

> http://www.howto-outlook.com:80/howto/backupandrestore.htm

>
> > 2. Does pst file include 'Contacts'?


> Yes

>
 
W

win

I forgot important questions. Let me call the original pst file in c-drive as

pst-A. Copied version (back-up) in CD as pst-B. Retrieved into, say, d-drive

as pst-C. (obviously, A, B and C are the same file in three different

locations.)

Q3. To do 'File>Open>Outlook Data File...' in Outlook, am I supposed to get

pst-C before opening Outlook? Or after opening Outlook?

Q4. After 'File>Open>Outlook Data File...' in Outlook, what am I supposed to

do with pst-C?

Q5. What happens to pst-A (whether it is corrupted or not corrupted)?

I am trying to visualize the situation in my head. Thanks.

"win" wrote:


> Thanks for your reply. I keep all useful threads on this issue including the
> site you gave me. I kind of thought I had understood the things well but
> after reading the website again, I got more confused.

> So, let me try to understand better. Say, I have a pst file that is working
> fine. But, want to make a back-up and does so. And, I keep it in CD. And,
> paste it back to PC. And, do 'File>Open>Outlook Data File...'.

> Q1. Why does a restore location have to be an external drive?
> Q2. What happens if I do 'File>Open>Outlook Data File...' after getting the
> back-up pst file back to PC while the original pst file is working fine.

> I am trying to understand the system. I am a beginner and please be kind. > Thanks.

> "Gordon" wrote:
>
> > "win" <win> wrote in message
> > news:6C6756BE-D668-4C4A-BDE0-885B302030A4@microsoft.com...
> > > Hi - I had the same question that was answered. Some just making sure
> > > question and follow-up questions. Please help.
> > > > 1. Can the backup copy (pst file) be drag and drop (copy and paste) in C:
> > > Documents and Settings | Username | Local Settings | Application Data |
> > > Microsoft | Outlook | [outllok.pst] ? And overwrite outllok.pst there?
> > > Instead File>Open>Outlook Data File...

> > No NO NO! That's the fastest way to a corrupt mail profile. See here for the
> > correct way to restore your Outlook data:
> > How to backup and restore Outlook
> > http://www.howto-outlook.com:80/howto/backupandrestore.htm
> >
> > > > 2. Does pst file include 'Contacts'?

> > Yes
> >
 

Brian Tillman

Senior Member
"win" <win> wrote in message

news:6C6756BE-D668-4C4A-BDE0-885B302030A4@microsoft.com...


> 1. Can the backup copy (pst file) be drag and drop (copy and paste) in C:
> Documents and Settings | Username | Local Settings | Application Data |
> Microsoft | Outlook | [outllok.pst] ? And overwrite outllok.pst there?
> Instead File>Open>Outlook Data File...


No. That will corrupt the mail profile.


> 2. Does pst file include 'Contacts'?


Yes. The PST contains mail, Contacts, Calendar, Tasks, Journal, Notes, and

all other Outlook folders.


> 3. I currently have XP, 2003, and am going to get Vista, 2003 (eventually
> 2007) soon. Are there anything I should know depending on the different OS
> or
> MS Suites?


Outlook 2003 and 2007 both use the same PST format, so there should be no

incompatibilities. Moreover, XP and Vista both use NTFS so there should be no

file system incompatibilities either. User-specific file placement changes,

however. In XP, user-specific files are in C:\Documents and Settings by

default, but in Vista, they're in C:\Users. The folder names under the user

profile are different as well.

--
 

Brian Tillman

Senior Member
"win" <win> wrote in message

news:1F23B326-8D37-4094-81AE-6EED9FFB82FC@microsoft.com...


> So, let me try to understand better. Say, I have a pst file that is working
> fine. But, want to make a back-up and does so. And, I keep it in CD. And,
> paste it back to PC. And, do 'File>Open>Outlook Data File...'.

> Q1. Why does a restore location have to be an external drive?


It doesn't. It can be any folder to which you have full access. For example,

you can create a folder named, sat, "Outlook" underneath "My Documents" (in

XP; just "Documents" in Vista) and place it there. Remove the read-only

attribute the file will have gained from being on the CD and Outlook can open

it.


> Q2. What happens if I do 'File>Open>Outlook Data File...' after getting the
> back-up pst file back to PC while the original pst file is working fine.


You get a second set of folders appearing in the Navigation Pane.

--
 

Brian Tillman

Senior Member
"win" <win> wrote in message

news:EA9B5213-AA3E-4EDD-9F72-691A8EA2D8D6@microsoft.com...


> I forgot important questions. Let me call the original pst file in c-drive as
> pst-A. Copied version (back-up) in CD as pst-B. Retrieved into, say, d-drive
> as pst-C. (obviously, A, B and C are the same file in three different
> locations.)

> Q3. To do 'File>Open>Outlook Data File...' in Outlook, am I supposed to get
> pst-C before opening Outlook? Or after opening Outlook?
> Q4. After 'File>Open>Outlook Data File...' in Outlook, what am I supposed to
> do with pst-C?
> Q5. What happens to pst-A (whether it is corrupted or not corrupted)?


These depend on what you intend to do with the PSTs. If pst-A is the current

delivery location, adding pst-B or -C will simply add a new set of duplicate

folders to Outlook and you'll be able to reference them right along with the

existing folders. If pst-A is damaged, and pst-B is its replacement, then a

better approach, in my opinion, would be to use the Mail applet in Control

Panel to add pst-B (or -C) to the mail profile, set that PST as the delivery

location, then remove pst-A since it's damaged. When next you open Outlook,

pst-B will be the default folders and pst-A's folders won't appear anywhere.

--
 
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