Add BCC to Outlook Meeting Requests

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S

SlJC

I run an association and regularly schedule meetings. The members have asked

that I not display member's e-mail addresses because they are competitors. I

need to send BCC Outlook meeting requests. There is no way to do this. I can

create mail merges or attach a calendar to an outlook, but this is not

effective as it is not the same thing. If I create a distribution list,

anyone can get the list to display the e-mail addresses. None of these

work-arounds allow the BCC functionality as a previous version of Outlook

did. I need to populate their outlook when they accept the meeting and see

everyone who did and did not accept the invitation. Now I have to send 80

separate meeting request which is time consuming. I tried downloading a third

party application, but it did not work.

--------------
This post is a suggestion for Microsoft, and Microsoft responds to the

suggestions with the most votes. To vote for this suggestion, click the "I

Agree" button in the message pane. If you do not see the button, follow this

link to open the suggestion in the Microsoft Web-based Newsreader and then

click "I Agree" in the message pane.

?mid=5a051eb6-9bfb-4bab-a66c-894a666ecbc1&dg=microsoft.public.outlook.calendaring
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
use the resource field.

http://www.slipstick.com/outlook/calendar/to-cc-or-bcc-a-meeting-request/

"JRB" <JRB> wrote in message

news:5A051EB6-9BFB-4BAB-A66C-894A666ECBC1@microsoft.com...
> I run an association and regularly schedule meetings. The members have
> asked
> that I not display member's e-mail addresses because they are competitors.
> I
> need to send BCC Outlook meeting requests. There is no way to do this. I
> can
> create mail merges or attach a calendar to an outlook, but this is not
> effective as it is not the same thing. If I create a distribution list,
> anyone can get the list to display the e-mail addresses. None of these
> work-arounds allow the BCC functionality as a previous version of Outlook
> did. I need to populate their outlook when they accept the meeting and see
> everyone who did and did not accept the invitation. Now I have to send 80
> separate meeting request which is time consuming. I tried downloading a
> third
> party application, but it did not work.

> --------------> This post is a suggestion for Microsoft, and Microsoft responds to the
> suggestions with the most votes. To vote for this suggestion, click the "I
> Agree" button in the message pane. If you do not see the button, follow
> this
> link to open the suggestion in the Microsoft Web-based Newsreader and then
> click "I Agree" in the message pane.

> ?mid=5a051eb6-9bfb-4bab-a66c-894a666ecbc1&dg=microsoft.public.outlook.calendaring
 
S

SlJC

Diane:

This suggestion from Jay does not work. Please stop posting it to replies.

For Outlook 2007, when you list the person as a resource, their e-mail

appears in the TO field and everyone can see their e-mail address. If you

list them as optional, everyone can see their name and contact info. I need

to BCC all contacts so no one but the meeting organizer can see the contact

info. Also the iCal work-around does not meet my needs. Thanks for trying.

"Diane Poremsky [MVP]" wrote:


> use the resource field.
> http://www.slipstick.com/outlook/calendar/to-cc-or-bcc-a-meeting-request/

> >

> > >

> > >

> "JRB" <JRB> wrote in message
> news:5A051EB6-9BFB-4BAB-A66C-894A666ECBC1@microsoft.com...
> > I run an association and regularly schedule meetings. The members have
> > asked
> > that I not display member's e-mail addresses because they are competitors.
> > I
> > need to send BCC Outlook meeting requests. There is no way to do this. I
> > can
> > create mail merges or attach a calendar to an outlook, but this is not
> > effective as it is not the same thing. If I create a distribution list,
> > anyone can get the list to display the e-mail addresses. None of these
> > work-arounds allow the BCC functionality as a previous version of Outlook
> > did. I need to populate their outlook when they accept the meeting and see
> > everyone who did and did not accept the invitation. Now I have to send 80
> > separate meeting request which is time consuming. I tried downloading a
> > third
> > party application, but it did not work.
> > --------------> > This post is a suggestion for Microsoft, and Microsoft responds to the
> > suggestions with the most votes. To vote for this suggestion, click the "I
> > Agree" button in the message pane. If you do not see the button, follow
> > this
> > link to open the suggestion in the Microsoft Web-based Newsreader and then
> > click "I Agree" in the message pane.
> > ?mid=5a051eb6-9bfb-4bab-a66c-894a666ecbc1&dg=microsoft.public.outlook.calendaring


>
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
It works just fine for me. You will see the names but the recipients will

not. (Assuming you remove the names from the location field).

The screenshots at

http://www.xsolive.com/Outlook Screen shots/Forms/DispForm.aspx?ID=89

show you what the recipients see.

"JRB" <JRB> wrote in message

news:9B44FB31-52BD-404E-8993-CD9C63C461AF@microsoft.com...
> Diane:
> This suggestion from Jay does not work. Please stop posting it to replies.
> For Outlook 2007, when you list the person as a resource, their e-mail
> appears in the TO field and everyone can see their e-mail address. If you
> list them as optional, everyone can see their name and contact info. I
> need
> to BCC all contacts so no one but the meeting organizer can see the
> contact
> info. Also the iCal work-around does not meet my needs. Thanks for trying.

> "Diane Poremsky [MVP]" wrote:
>
> > use the resource field.
> > http://www.slipstick.com/outlook/calendar/to-cc-or-bcc-a-meeting-request/
>

>
>
>> > >

> > > > >

>>

> > >

>> > > >

>
>
>
>> or point
> > your
>

>
>> "JRB" <JRB> wrote in message
> > news:5A051EB6-9BFB-4BAB-A66C-894A666ECBC1@microsoft.com...
> > > I run an association and regularly schedule meetings. The members have
> > > asked
> > > that I not display member's e-mail addresses because they are
> > > competitors.
> > > I
> > > need to send BCC Outlook meeting requests. There is no way to do this.
> > > I
> > > can
> > > create mail merges or attach a calendar to an outlook, but this is not
> > > effective as it is not the same thing. If I create a distribution list,
> > > anyone can get the list to display the e-mail addresses. None of these
> > > work-arounds allow the BCC functionality as a previous version of
> > > Outlook
> > > did. I need to populate their outlook when they accept the meeting and
> > > see
> > > everyone who did and did not accept the invitation. Now I have to send
> > > 80
> > > separate meeting request which is time consuming. I tried downloading a
> > > third
> > > party application, but it did not work.
> >> > --------------> > > This post is a suggestion for Microsoft, and Microsoft responds to the
> > > suggestions with the most votes. To vote for this suggestion, click the
> > > "I
> > > Agree" button in the message pane. If you do not see the button, follow
> > > this
> > > link to open the suggestion in the Microsoft Web-based Newsreader and
> > > then
> > > click "I Agree" in the message pane.
> >> > ?mid=5a051eb6-9bfb-4bab-a66c-894a666ecbc1&dg=microsoft.public.outlook.calendaring

>

>>
 
T

Tom Rutter

The reason it seems to work for some and not others is because the LOCATION

needs to be filled in. If there is no location mentioned, all the email

addresses automatically go there, and in turn, show up on the invitation.

Put in a location, and when you send the invite, you will be asked to "update

location" with the location you typed in with the addition of all the email

addresses. Say "no" to that, and you'll be fine. Test it out to verify your

situation, but that's what I've found to work perfectly.

"Diane Poremsky [MVP]" wrote:


> It works just fine for me. You will see the names but the recipients will
> not. (Assuming you remove the names from the location field).

> The screenshots at
> http://www.xsolive.com/Outlook Screen shots/Forms/DispForm.aspx?ID=89
> show you what the recipients see.

> >

>

>

> "JRB" <JRB> wrote in message
> news:9B44FB31-52BD-404E-8993-CD9C63C461AF@microsoft.com...
> > Diane:
> > This suggestion from Jay does not work. Please stop posting it to replies.
> > For Outlook 2007, when you list the person as a resource, their e-mail
> > appears in the TO field and everyone can see their e-mail address. If you
> > list them as optional, everyone can see their name and contact info. I
> > need
> > to BCC all contacts so no one but the meeting organizer can see the
> > contact
> > info. Also the iCal work-around does not meet my needs. Thanks for trying.
> > "Diane Poremsky [MVP]" wrote:
> >
> >> use the resource field.
> >> http://www.slipstick.com/outlook/calendar/to-cc-or-bcc-a-meeting-request/
> >
> >
> >
> >> > >>

> >> > >> > >
> >>

> >> > >
> >> > >> > >
> >
> >
> >
> > >> or point
> >> your
> > >
> >
> >> "JRB" <JRB> wrote in message
> >> news:5A051EB6-9BFB-4BAB-A66C-894A666ECBC1@microsoft.com...
> >> > I run an association and regularly schedule meetings. The members have
> >> > asked
> >> > that I not display member's e-mail addresses because they are
> >> > competitors.
> >> > I
> >> > need to send BCC Outlook meeting requests. There is no way to do this.
> >> > I
> >> > can
> >> > create mail merges or attach a calendar to an outlook, but this is not
> >> > effective as it is not the same thing. If I create a distribution list,
> >> > anyone can get the list to display the e-mail addresses. None of these
> >> > work-arounds allow the BCC functionality as a previous version of
> >> > Outlook
> >> > did. I need to populate their outlook when they accept the meeting and
> >> > see
> >> > everyone who did and did not accept the invitation. Now I have to send
> >> > 80
> >> > separate meeting request which is time consuming. I tried downloading a
> >> > third
> >> > party application, but it did not work.
> >> >> > --------------> >> > This post is a suggestion for Microsoft, and Microsoft responds to the
> >> > suggestions with the most votes. To vote for this suggestion, click the
> >> > "I
> >> > Agree" button in the message pane. If you do not see the button, follow
> >> > this
> >> > link to open the suggestion in the Microsoft Web-based Newsreader and
> >> > then
> >> > click "I Agree" in the message pane.
> >> >> > ?mid=5a051eb6-9bfb-4bab-a66c-894a666ecbc1&dg=microsoft.public.outlook.calendaring
> >
> >>

>
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Correct, you need to remove the names from the location and put a location

in the field.



"Tom Rutter" <Tom Rutter> wrote in message

news:5A4CDB4F-160A-4F4F-B886-05E10479CE68@microsoft.com...
> The reason it seems to work for some and not others is because the
> LOCATION
> needs to be filled in. If there is no location mentioned, all the email
> addresses automatically go there, and in turn, show up on the invitation.
> Put in a location, and when you send the invite, you will be asked to
> "update
> location" with the location you typed in with the addition of all the
> email
> addresses. Say "no" to that, and you'll be fine. Test it out to verify
> your
> situation, but that's what I've found to work perfectly.

> "Diane Poremsky [MVP]" wrote:
>
> > It works just fine for me. You will see the names but the recipients
> > will
> > not. (Assuming you remove the names from the location field).
>

>> The screenshots at
> > http://www.xsolive.com/Outlook Screen shots/Forms/DispForm.aspx?ID=89
> > show you what the recipients see.
>

>> > >

>

>
>
>>

>

>>

>

>> or point
> > your
>

>
>> "JRB" <JRB> wrote in message
> > news:9B44FB31-52BD-404E-8993-CD9C63C461AF@microsoft.com...
> > > Diane:
> > > This suggestion from Jay does not work. Please stop posting it to
> > > replies.
> > > For Outlook 2007, when you list the person as a resource, their e-mail
> > > appears in the TO field and everyone can see their e-mail address. If
> > > you
> > > list them as optional, everyone can see their name and contact info. I
> > > need
> > > to BCC all contacts so no one but the meeting organizer can see the
> > > contact
> > > info. Also the iCal work-around does not meet my needs. Thanks for
> > > trying.
> >> > "Diane Poremsky [MVP]" wrote:
> >> >> use the resource field.
> > >> http://www.slipstick.com/outlook/calendar/to-cc-or-bcc-a-meeting-request/
> > >
>> >
>> >
>> >> > > >>

> > >> > > >> > > >
>> >>

> > >> > > >
>> >> > > >> > > >
>> >
>> >
>> >
>> >> >> or point
> > >> your
> > >> >
>> >
>> >> "JRB" <JRB> wrote in message
> > >> news:5A051EB6-9BFB-4BAB-A66C-894A666ECBC1@microsoft.com...
> > >> > I run an association and regularly schedule meetings. The members
> > >> > have
> > >> > asked
> > >> > that I not display member's e-mail addresses because they are
> > >> > competitors.
> > >> > I
> > >> > need to send BCC Outlook meeting requests. There is no way to do
> > >> > this.
> > >> > I
> > >> > can
> > >> > create mail merges or attach a calendar to an outlook, but this is
> > >> > not
> > >> > effective as it is not the same thing. If I create a distribution
> > >> > list,
> > >> > anyone can get the list to display the e-mail addresses. None of
> > >> > these
> > >> > work-arounds allow the BCC functionality as a previous version of
> > >> > Outlook
> > >> > did. I need to populate their outlook when they accept the meeting
> > >> > and
> > >> > see
> > >> > everyone who did and did not accept the invitation. Now I have to
> > >> > send
> > >> > 80
> > >> > separate meeting request which is time consuming. I tried
> > >> > downloading a
> > >> > third
> > >> > party application, but it did not work.
> > >>> >> > --------------> > >> > This post is a suggestion for Microsoft, and Microsoft responds to
> > >> > the
> > >> > suggestions with the most votes. To vote for this suggestion, click
> > >> > the
> > >> > "I
> > >> > Agree" button in the message pane. If you do not see the button,
> > >> > follow
> > >> > this
> > >> > link to open the suggestion in the Microsoft Web-based Newsreader
> > >> > and
> > >> > then
> > >> > click "I Agree" in the message pane.
> > >>> >> > ?mid=5a051eb6-9bfb-4bab-a66c-894a666ecbc1&dg=microsoft.public.outlook.calendaring
> > >
>> >>

> >
 
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