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Outlook 2010 Conditional Formatting

#1
I have always used the organizer in outlook to separate emails by color from certain users. This is now found in conditional formatting in Outlook 2010. I have set up my colors for users but the problem is they keep getting deleted. It happened 3 times in the first week and they stuck for about 6-8 weeks before happening 2 more times this week. When I go back in to conditional formatting the rules are gone and have to be recreated. I am using outlook 2010 in cached mode. Any suggestions?
 
#3
After creating the Conditional Formatting rules, copy the view. This way you won;t lose formatting if the view gets reset - just change views.

Now... as to why your view is getting reset, it's probably because you customized "Current View" instead of a named view. The current view is what we call "one-offed" and works in the current folder only. These views are more esily reset than customizing a view by name or creating a custom view.
 
#4
After creating the Conditional Formatting rules, copy the view. This way you won;t lose formatting if the view gets reset - just change views.



Now... as to why your view is getting reset, it's probably because you customized "Current View" instead of a named view. The current view is what we call "one-offed" and works in the current folder only. These views are more esily reset than customizing a view by name or creating a custom view.





Thanks, I just set that up and will see how it works. At least now if it resets the view I would guess my saved view should still show up to select. Also is this a local rule or will it be saved with exchange?
 
#5
it's saved in the data file, so in your case, its stored in your mailbox and is accessible anywhere you open the mailbox.

If you are using 2 outlooks to access your mailbox, it could be responsible for losing the customizations - one outlook creates the view and before it can sync it to the server, the other outlook replaces it because it thinks it has the newer view. The copied view will avoid this.

Your copied view will be listed in the Change view menu:
views.png
 
#6
it's saved in the data file, so in your case, its stored in your mailbox and is accessible anywhere you open the mailbox.



If you are using 2 outlooks to access your mailbox, it could be responsible for losing the customizations - one outlook creates the view and before it can sync it to the server, the other outlook replaces it because it thinks it has the newer view. The copied view will avoid this.



Your copied view will be listed in the Change view menu:
View attachment 142



Solid.........Thanks
 
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
#7
Hi, can you point to the location of this data file? is this data file not valid for use in Outlook 2007?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
#8
It's a hidden file in the mailbox. Yes, its valid for Outlook 2007 - something is either causing corruption or causing the view to be reset.




You could try opening outlook with the cleanviews switch to wipe out all views then rebuild them - this would address any corruption in the views that could be causing problems. But you will lose all custom views.
 
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
#9
Hi,
I'm using MAPI to access my Google apps account. And I have two machines (PC and laptop). I assume the named view solution won't help me here, as there's no server both machines can access to get the saved view from. Any other way I can copy the view from one machine to the other?
 
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
#11
A bit late, but maybe someone else might find it useful. You can copy the view to a PST file and then export it. In my case, our client had PST support turned off via group policy, so had to look for some other option. I was able to export calendar view with conditional formatting to a .dat file using MFCMAPI and then could restore it whenever the original view had an issue. Have listed detailed steps on below link.

Backing up Calendar views and then restoring them
 

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