Calendar rules in Outlook 2010

  • Thread starter Lynn1234
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Lynn1234

How do I create rules for color coding meetings in Outlook 2010?

In Outlook 2003 I was able to use the Calendar Coloring button to create rules that would color code meetings on my calendar based on who the meeting organzer is (Eg. All meetings from Jim are blue). I recently updated to Outlook 2010 & cannot find where to set these rules. The Categorize button allows me to color code items manually but not set a rule & the Rules & Alerts dialog does not seem to have an option specifially for meeting requests.
 

Brian Tillman

Senior Member
You can create a rule that applies only to meeting requests.
Click File>Manage Rules and Alerts>New Rule.
Select " Apply rule on messages I receive" in the " Start from a blank rule" section.
Click Next.
Check the " uses the form name form" condition.

In the " Step 2" pane, click " form name" .
Select " Application Forms" in the upper right drop-down and slide down to " Meeting Request" .
Click Add, then Close.

Now check the " from people or public group" or " with specific words in the sender's address" condition and specify something that will identify " Jim" .
Click Next.
Choose the " assign it to the category category" action and choose the category that specifies the color you want.
Click Finish or click Next to continue so you can eventually give the rule a name.

Let me know if this works for you.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Automatic formatting is now called Conditional Formatting and is found in Views - View ribbon, View settings button. Note that in Outlook 2007 and 2010, you can't override category colors with conditional formatting rules - this means that if you use categories, the rule will not change the color of the item. So... if you apply the green catrgory to the appointment from Jim, the rule will not change the color to blue.

Screenshot:http://slipstick.me/jing/views_003.png
 
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scandia52

You can create a rule that applies only to meeting requests. Click File>Manage Rules and Alerts>New Rule. Select " Apply rule on messages I receive" in the " Start from a blank rule" section. Click Next. Check the " uses the form name form" condition. In the " Step 2" pane, click " form name" . Select " Application Forms" in the upper right drop-down and slide down to " Meeting Request" . Click Add, then Close. Now check the " from people or public group" or " with specific words in the sender's address" condition and specify something that will identify " Jim" . Click Next. Choose the " assign it to the category category" action and choose the category that specifies the color you want. Click Finish or click Next to continue so you can eventually give the rule a name. Let me know if this works for you.

https://mvp.microsoft.com/en-us/mvp/BrianTillman-38523

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Please repost in English for the rest of us. Thank you.
 
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