Sharing Multiple Outlook 2010 Calendars (Exchange)

Status
Not open for further replies.

brandon123

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
I have an Exchange server at my new Job, and obviously had a calendar that I shared with a few other employees. I put everything in categories (personal, work, etc.) to color code them. I found out this does not translate to my iPhone or iPad, and everything shows up the same color.





I created new calendars, all under the original one (so now it is Calendar -> Home, Work, etc.) and the color coding is great, and it syncs to my iphone or ipad perfectly. However when I share the original calendar, it shows up as blank. I don't want to have to share the 5 sub folders (if I did that with everybody, it would get extremely tedious) so is there a way to share a calendar group, or the main calendar including all of the subcalendars?





I do have "Folder Visible" checked under the permissions. Other that that I cannot figure out how to do this!

Thanks!
 
The default calendar is the only one that is available using the Share calendar and open shared calendar feature. If you want to share subfolders or other calendars, you neeed to give everyone permission to view the calendar and everyone needs to open your mailbox as a secondary mailbox. See view-shared-subfolders-in-a-exchange-mailbox for the steps.

My opinion: use the default calendar for work and subcalendars for personal / non-shared stuff - its easier for your coworkers to access your calendar and free/busy works.
 
Thank you for the quick reply!

I watched the video, and while very helpful, I don't think that's the best solution for me (I don't know if my managers would want me going into their account settings, etc.)

When you say to "use the default calendar for work and subcalendars for personal / non-shared stuff - its easier for your coworkers to access your calendar and free/busy works." --- do you mean still have multiple calendars, but only share the main one with them?

Unless I'm not understanding something, that would mean they would only see free/busy on my main "calendar" and not the "personal appointments", etc. So for example if I have a doctors appointment under the personal calendar, they wouldn't see that I'm busy and may try to schedule a meeting with me during that time.

Or is there another way around that?

Thanks again for your help! I'm very new to outlook, have used a Mac for the past 5 years with personal email accounts. this is the first job out of college where I have an Exchange account and use Outlook! Thanks again.
 
Ok so after playing with this the past couple of hours this is where I am:

None of the subfolders will show availability on the exchange server. Again, same example, if I have Dr's appt on my personal calendar, people will still send me meeting invites.

I guess the answer is to just go back to using the 1 basic calendar --- is there ANY way to get the categories to correspond to my iPhone? It's overwhelming to have so many events in the calendar and all be the same color. That is all I was trying to accomplish by creating the new calendars (which worked!) but then the sharing issue came up.
 
If you use multiple folders, you won't publish free/busy for the calendars; users who have access to the folders can check your calendars, but are they going to want to check multiple calendars when checking your availability? Using one calendar is really the best option, but some people like to keep some appointments private (and don't trust the Private option), so subfolders work for those - but if you want to show the time as out of office you need to create an appointment on the main calendar that is set to show busy. The second appt can say 'personal' so the event remains private.

As for tagging/colorizing/categorizing appointments on the devices, unfortunately, Apple doesn't support categories. You need to choose between availability & ease-of-use for coworkers or coding appointments. Sorry.

It's too bad Microsoft did not release the OWA app for non-Office 365 users - it's not bad and will show categories. But unless you use Office 365, you cant use it. I have not looked at other apps in the app store - there might be other apps that support categories.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
B Outlook Calendar Sharing - Multiple Time zones Using Outlook 1
O Outlook on Android: after sharing / sending a news article, draft remains open. Why? Using Outlook 1
Fozzie Bear Sharing Birthday Calendar Using Outlook.com accounts in Outlook 3
L Sharing Calendar for Only Scheduling Using Outlook 2
GregS Simple calendar sharing doesn't work Using Outlook 6
B Sharing Outlook calendars gone wrong Using Outlook 0
D Sharing outlook.com calendars in Outlook 2016 Using Outlook 1
D Sharing calendars Exchange Server Administration 1
Diane Poremsky Sharing Outlook Calendar and Contacts Using Outlook 0
Diane Poremsky Sharing Outlook.com Calendars Using Outlook 0
Diane Poremsky More Tools and Utilities for Sharing Outlook Data Using Outlook 0
Diane Poremsky Sharing Outlook Calendar and Contacts over the Internet Using Outlook 0
O Calendar Sharing - From This Date On? Using Outlook 1
M Sharing of BCM database across the internet BCM (Business Contact Manager) 2
Chris Grew Sharing BCM Database BCM (Business Contact Manager) 6
M Blank Pop-up Window when click "Manage Sharing" BCM (Business Contact Manager) 1
J DisablePST = 2 : Only Sharing-Exclusive PSTs can be added Using Outlook 1
J Outlook 2007 Error sharing Calendar: Error while preparing to send sharing message Using Outlook.com accounts in Outlook 2
J Sharing outlook, Office 2013 Home Premium Using Outlook 8
A Sharing calendar Using Outlook 1
M Workarounds for sharing custom Outlook 2007 forms? Using Outlook 3
B Sharing Additional Calendars Using Outlook 1
A Need Help with BCM2010 Sharing on outlook 2013 Scenario! BCM (Business Contact Manager) 1
S Sharing Outlook 2013 without a server Exchange Server Administration 1
J Sharing Contact w/ a custom form Using Outlook 3
D Sharing BCM with laptop. BCM (Business Contact Manager) 4
D Sharing Categories on Appointments Using Outlook 0
V Sharing Hotmail contacts / groups not working as expected Using Outlook.com accounts in Outlook 1
B Sharing Contacts via Live Using Outlook 2
J Company calendar sharing problems Using Outlook 2
R Sharing Exchange 2010 calendars with people outisde our organization Exchange Server Administration 17
R Simple Sharing of Outlook Profile Using Outlook 1
M Remove sharing icon from outlook contacts Using Outlook 6
L Sharing Outlook data Using Outlook 1
G Sharing Business contact manager BCM (Business Contact Manager) 5
A Network Permissions for sharing calenders between exchange severs Using Outlook 1
U Trouble for sharing Calendar Using Outlook 3
S Calendar sharing problmes between Outlook 2007 & 2010 Exchange Server Administration 0
H Outlook 2010 : Error while preparing to send sharing message Exchange Server Administration 8
J Joint Calendar Sharing - Editing Using Outlook 1
A sharing calendars Using Outlook 1
B sharing contacts BCM (Business Contact Manager) 1
D Sharing BCM data with Exchange BCM (Business Contact Manager) 1
S Sharing BCM contacts within Workgroup, Leads and Projects BCM (Business Contact Manager) 5
D Sharing BCM Database with other computers on a network BCM (Business Contact Manager) 1
R Outlook 2010 calendar sharing not working Using Outlook 3
R BCM 2010 Beta - Sharing issues BCM (Business Contact Manager) 1
S Sharing BCM contacts and linking items to records BCM (Business Contact Manager) 1
D 2d help request-problems sharing BCM database BCM (Business Contact Manager) 1
H Outlook/BCM hangs when using the assistent for sharing a database BCM (Business Contact Manager) 2

Similar threads

Back
Top