Joint mail folders over network and archiving

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Outlook version
Outlook 2007
Email Account
Exchange Server
Hi! New to the forum and grateful for any kind of help!

I'm looking for help/suggestions regarding a solution to the following situation:

We are a small company with a network of about 20 users. Our server runs Microsoft Small Business Server 2008 with Exchange Server 2007 and Outlook Web Access-solution connected to mail client Microsoft Outlook 2007. We work in various projects and want to A) Find a method to share a folder for each project's correspondence so that it can be viewed by everyone within the network. B) Be able to archive those folder onto our server HDD (running daily backups).

I've managed to share a folder to another user using Outlook's Share folder-function, but it requires me to add receivers manually from my account. My gut-feeling is that it would be better off being controlled from the server. Is it possible to set this up as a shared folder from the Exchange Server? Could that folder also be set to AutoArchive with project-specific .pst-files?

Desired shared folder-structure:

  • Projects
    • Project 1
    • Project 2
    • etc...

Any tips and suggestions is greatly appreciated!


Jens Zackrisson

Forum Admin

Senior Member
I would use a Public folder for the shared folders. Neither will archive using Outlook's Autoarchive (the folder needs to be in your mailbox to use AutoArchive), but users can create subfolders as needed and a folder can be moved into a pst. A shared mailbox would also work, but it would add calendar, contacts and other default folders to the user's profile.

As for setting permissions PFDAVAdmin can set the permissions on all folders (not just public folders).
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