Send a Reminder/Task to certain Email Recipient

Ellis

New Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
#1
Hi Everyone,

I am trying to find a way to include a Reminder/Flag in an email , but only so one recipient gets the reminder/flag.

I have tried a few rules to make this happen but it seems everybody in the To/CC fields get them - is there a way to make it that so only the CC/BCC recipient gets a Flag/Reminder as part of the email?

The idea is that a someone sends a message with a reply needed by a certain date, they CC or BCC their assistant and it has a Task/Reminder/Flag only for that assistant to follow up on the due date.

I have a choice of using Outlook 2010 or 2013, if there are any Plug-Ins or Toos that will allow this that anyone can suggest that would be great - does not matter what they cost!

Cheers
 

Ellis

New Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
#3
Thanks for the heads up Michael, is there any way to automate a second message - with the reminder, after the original has been sent?

If that is possible, is there a way to have the automated message only send after selected emails, not all?

Thanks again
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
#4
It's possible for sure with a macro. Maybe Diane jumps in and has something ready-to-use.
 
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
#5
I don't have anything specific - I have a macro that sends a copy of a message to others that could be tweaked.

The second macro shows how to do it automatically on send - http://www.slipstick.com/developer/code-samples/no-attachments-to-cc-recipients/ - i'd change the if attachments line to the following (and remove the attachments filename part)
if item.cc = "assistant name" then

and change who the copy goes to and add the lines to set a reminder:
Code:
With objMsg
.CC = "assistant"
.Subject = Item.Subject
.HTMLBody = strFile & " Sent to: " & Item.To & vbCrLf & vbCrLf & Item.HTMLBody
' due this week flag
.MarkAsTask olMarkThisWeek
' sets a specific due date
.TaskDueDate = Now + 3
.ReminderSet = True
.ReminderTime = Now + 2
.Send
End With
if other people are cc'd, you'll need to check the recipients collection to remove the assistant. If the assistant will be the only one cc'd, Item.CC = "" will keep her from getting 2 copies.
 

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