Outlook 2013 populate calendar with appointments and send reminders


New Member
Outlook version
Outlook 2013 64 bit
Email Account
I am the volunteer Faith Community Coordinator for our local homeless shelter. I schedule a different church to host our guests every night of the year. (Our guests sleep there) There must be a way that I can create appointments or meetings for each church for a six month period and tell it to send a reminder 4 weeks before hosting date and a 2nd reminder 2 weeks before hosting. I'm spinning my wheels. Please help.

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You can send them meeting initiations - this will add the events to their calendar. If you want to send them email reminders, I'd use a macro to trigger the reminders - Send an Email When a Reminder Fires - you'll need to create one event for each reminder (or create one for the first reminder and move it to the next date when the reminder is sent.)