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I have to confess -- I am very new to managing Outlook well. Should I not be deleting all messages? Is there an equivalent to "archiving" as I would in Gmail? Would I have to make a new folder and just dump things in there?

Hi there, I rely on external add-ins to search Outlook, particularly Xobni and NEO Email Finder. I used to manually sort emails into some 50 folders, but in an effort to save me time, I decided to just delete everything and essentially simulate "archiving" as you would in Gmail. So now...