Auto Remove [EXTERNAL] from Subject + ConversationTopic (WITHOUT Redemption plug-in)

D

dayslypper

New Member
OS Version(s)
  1. Windows
Outlook version
Outlook 365 32 bit
Email Account
Exchange Server
Operating system::    Win10
Outlook version:     Outlook 2024 64-bit
Email type or host:    Exchange (work) + IMAP (privat
As many of us, my company forces [EXTERNAL] prefix to e-mails.
So I|m searching for solution that removes [EXTERNAL] from every new e-mail completely to get orginal Subject + Conversation Topic

I found some easy solutions for Subject Change...

How to run a VBA macro when new mail is received in Outlook

But complete solution incl. change of Conversation Topic was found only with Redemption plugin...

Edit subject - and change conversationTopic - using VBA and Redemption

Edit subject - and change conversationTopic - using VBA and redemption

Hi all: My organization has started prepending "[EXTERNAL EMAIL]" to subject lines. Some of the people I correspond with are frustrated by this, especially when replies end up with multiple copies of that string. My goal is to remove that text (at least for certain people). Using (very...
forums.slipstick.com forums.slipstick.com


BUT I can't install Redemption on my work PC (doesn't have admin rights to install Redemption).
So I'm wondering about any solution with pure VBA.
 
You can only edit the conversation topic using redemption because it requires extended mapi. You can change the subject using VBA.



I have a lot of examples for changing the subject here:
www.slipstick.com

Add a file number or keyword to the subject line of messages

How to add a file number to the subject line of an Outlook message using VBA. (Sample macro included.)
www.slipstick.com www.slipstick.com
 
Today I for the 1st time saw that this EXTERNAL label is now added to teh FROM column in OL and it's very annoying. I know the reasoning given for it, to warn users from external emails posing as internal senders but that's just putting a band aid on the real problem. Imagine if instead of expecting someone to know how to type your company installed voice to text hardware on it's systems. They'd be band-aiding a larger problem.

I don't know if it will work with the SUBJECT line but I don't see why not. The fix to getting rid of this EXTERNAL label in the FROM column was to go to the FIELD CHOSER, select NEW, create a new field of type FORMULA and set the formula to the From and call the new field something like FromNoLabels. If you try it and it works be sure to post back that it did.

With the recent additions of the Tone Detector, these labels and now forcing users onto the new OL that has few options, this is all about transitioning the user base in smaller acceptable steps over time. If they dumped it all at once the pushback would be to much. The tech is new but the method is old; time-tested.
 
@dayslypper - fYI : If you do this and it works just KNOW that you can't sort by the new custom field, something I didn't realize until just now. For Subject line that could probably be very annoying. It's annoying for me just with teh FROM because I often sort by FROM to make sure I have only the most recent email from specific subscription/news services. I ended up having to go back to my old view and this time I added the custom label without dropping the existing FROM and I just made the existing FROM + EXTERNAL label as narrow as possible so I use it only when i need to and it doesn't obstruct my view much.
 
>>
set the formula to the From and call the new field something like FromNoLabels.
>>

So they are not actually adding it to the from name... I don't have it on my accounts... but I'm the exchange admin and disabled the external features. I'll reenable it and see if there is a way change a message property to remove it.... although they probably block macros too.

FWIW, tagging subjects with [External] is the pits.
 
You must log in or register to reply here.
< Change Photo Size of Selected Contacts | Pick the Folder Location to save send emails >
Similar threads
Thread starter Title Forum Replies Date
D Auto Remove [EXTERNAL] from subject - Issue with Macro Using Outlook 21
P [SOLVED] Auto remove [EXTERNAL] from subject Using Outlook 16
A Auto Insert of filename when selecting 'Remove Attachment' Using Outlook 1
T Outlook 2010 manually actioning of send and receive? remove auto actioning Using Outlook 4
J Outlook's auto time zone update for meeting requestsHow to REMOVE or DISABLE? Using Outlook 1
H remove auto added signature macro Outlook VBA and Custom Forms 1
M Outlook 365 VBA Auto-Forward Only the first of Duplicate Emails Outlook VBA and Custom Forms 2
P Email address auto-completes work fine on laptop, but no longer on desktop Using Outlook 3
C New pc, new outlook, is it possible to import auto-complete emailaddress Using Outlook 5
R Outlook 365 VBA AUTO SEND WITH DELAY FOR EACH EMAIL Outlook VBA and Custom Forms 0
Nufc1980 Outlook "Please treat this as private label" auto added to some emails - Help. Using Outlook 4
K vba code to auto download email into a specific folder in local hard disk as and when any new email arrives in Inbox/subfolder Outlook VBA and Custom Forms 0
F Auto changing email subject line in bulk Using Outlook 2
T Outlook 2019 Not Using Auto Compete After Deletion of 365 Using Outlook 1
richardwing Auto forward email that is moves into a specific outlook folder Outlook VBA and Custom Forms 5
nmanikrishnan Auto-reply from default account Using Outlook 1
A Imap account not auto syncing inbox at startup Using Outlook 0
K Run a script rule to auto 'send again' on undeliverable emails? Outlook VBA and Custom Forms 1
FryW Need help modifying a VBA script for in coming emails to auto set custom reminder time Outlook VBA and Custom Forms 0
S Auto forward for multiple emails Outlook VBA and Custom Forms 0
DDB VBA to Auto Insert Date and Time in the signature Outlook VBA and Custom Forms 2
V Auto-complete stopped working Using Outlook 4
D auto forward base on email address in body email Outlook VBA and Custom Forms 0
M Replyall macro with template and auto insert receptens Outlook VBA and Custom Forms 1
R Auto Forwarding with different "From" Outlook VBA and Custom Forms 0
P auto-complete is hopelessly broken Using Outlook 0
R Auto Assign Category colours to Incoming Emails based on whom the email is addressed Outlook VBA and Custom Forms 3
C Auto Run VBA Code on new email Outlook VBA and Custom Forms 1
S Outlook Macro to send auto acknowledge mail only to new mails received to a specific shared inbox Outlook VBA and Custom Forms 0
V Auto-Submitted: auto-replied in header Using Outlook 0
R Auto display of new email does not work on non-default account Outlook VBA and Custom Forms 0
B Outlook 2016 Auto-archive creates new folder Using Outlook 3
J Edit auto-complete list in Outlook 2016+/365? Using Outlook 0
P Auto assign shared mailbox Outlook VBA and Custom Forms 1
M Outlook 2010 Problem with OutLook 2010 32 bit, after Windows Auto Update Using Outlook 3
Z Add text to auto-forwarded e-mail Outlook VBA and Custom Forms 4
N Disable Auto Read Receipts sent after using Advanced Find Using Outlook 4
Q Prompt button to auto turn on Out of Office Outlook VBA and Custom Forms 3
P Auto Insert Current Date or Time into Email Subject Outlook VBA and Custom Forms 2
S Messages moved / deleted by auto-archive are not synchronized to exchange Exchange Server Administration 8
B Outlook 2010 is Auto Purging when not configured for that Using Outlook 1
M VBA to auto forward message with new subject and body text Outlook VBA and Custom Forms 8
A Auto Accept Meetings from the General Calendar Using Outlook 3
R auto send email when meeting closes from a shared calendar only Outlook VBA and Custom Forms 2
S auto-mapping mailboxes in outlook impacting an ost file? Exchange Server Administration 2
M Auto expand Distribution List Before Sending Email Outlook VBA and Custom Forms 1
M Auto-export mail to Excel Outlook VBA and Custom Forms 2
Ms_Cynic Auto-pasting email content in calendar appt? Using Outlook 2
R How Do I insert images in and Auto Reply Using Outlook 3
S Received mail as part of DL, need to auto-CC the same when replying Outlook VBA and Custom Forms 5

Similar threads

Back
Top