Macro to Write Rules

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S

Stratuser

My firm's server crashed and wiped out all my rules for moving e-mails to

designated folders. Writing all the rules all over again will take several

hours, and I'm thinking it would be faster to write some VBA code to do it.

What is the VBA code that creates a rule that moves any e-mail from any

sender at FIRM A to a folder called "FIRM A"? Also, what is the VBA code

that creates a rule for moving any e-mail that I send to FIRM A to the folder

called "FIRM A"?

Thanks for your help.
 
K

Ken Slovak - [MVP - Outlook]

Is this Outlook 2007? If not there is no VBA that creates a rule. You can do

what a rule does using pure code, but then you would handle the NewMailEx()

event or ItemAdd on the Inbox Items collection, and check each incoming item

for whatever conditions you want and take whatever actions you want entirely

in code.

The sent rule would require handling ItemAdd on the Items collection of the

Sent Items folder.

"Stratuser" <Stratuser> wrote in message

news:0DBA6FA5-4A61-46AF-8408-3CC838BB8697@microsoft.com...
> My firm's server crashed and wiped out all my rules for moving e-mails to
> designated folders. Writing all the rules all over again will take
> several
> hours, and I'm thinking it would be faster to write some VBA code to do
> it.

> What is the VBA code that creates a rule that moves any e-mail from any
> sender at FIRM A to a folder called "FIRM A"? Also, what is the VBA code
> that creates a rule for moving any e-mail that I send to FIRM A to the
> folder
> called "FIRM A"?

> Thanks for your help.
 
S

Stratuser

Unfortunately, I'm a newbie to Outlook VBA. What would be the code for

moving any e-mail to or from Firm_A to the folder named Firm_A (under the

Inbox)? If you can get me this far, I guess I can just alter the code.
wrote:


> Is this Outlook 2007? If not there is no VBA that creates a rule. You can do
> what a rule does using pure code, but then you would handle the NewMailEx()
> event or ItemAdd on the Inbox Items collection, and check each incoming item
> for whatever conditions you want and take whatever actions you want entirely
> in code.

> The sent rule would require handling ItemAdd on the Items collection of the
> Sent Items folder.

> >

>

> "Stratuser" <Stratuser> wrote in message
> news:0DBA6FA5-4A61-46AF-8408-3CC838BB8697@microsoft.com...
> > My firm's server crashed and wiped out all my rules for moving e-mails to
> > designated folders. Writing all the rules all over again will take
> > several
> > hours, and I'm thinking it would be faster to write some VBA code to do
> > it.
> > What is the VBA code that creates a rule that moves any e-mail from any
> > sender at FIRM A to a folder called "FIRM A"? Also, what is the VBA code
> > that creates a rule for moving any e-mail that I send to FIRM A to the
> > folder
> > called "FIRM A"?
> > Thanks for your help.


>
 
K

Ken Slovak - [MVP - Outlook]

Something like this, placed in the ThisOutlookSession class module would

handle incoming emails, but you'd need to know to look in all those

subfolders of Inbox. It takes the part of the sender email address between

the "@" and the first "." as the company name:

Private Sub Application_NewMailEx(ByVal EntryIDCollection As String)

Dim oNS As Outlook.NameSpace

Dim oMail As Outlook.MailItem

Dim oMoved As Outlook.MailItem

Dim oTarget As Outlook.MAPIFolder

Dim oInbox As Outlook.MAPIFolder

Dim obj As Object

Dim sIDs() As String

Dim sRecip As String

Dim i As Long

Dim lPos As Long

sIDs = Split(EntryIDCollection, ",")

Set oNS = Application.GetNamespace("MAPI")

Set oInbox = oNS.GetDefaultFolder(olFolderInbox)

For i = LBound(sIDs) To UBound(sIDs)

Set obj = oNS.GetItemFromID(sIDs(i))

If obj.Class = olMail Then

Set oMail = obj

Set obj = Nothing

sRecip = oMail.SenderEmailAddress

lPos = InStr(1, sRecip, "@")

' strip out everything up to and including "@"

sRecip = Right(sRecip, Len(sRecip) - lPos)

lPos = InStr(1, sRecip, ".")

' strip everything from "." on

sRecip = Left(sRecip, lPos - 1)

Set oTarget = oInbox.Folders.Item(sRecip)

If oTarget Is Nothing Then

oInbox.Folders.Add (sRecip)

End If

Set oMoved = oMail.Move(oTarget)

End If

Next

End Sub

For the Sent Items folder handling you'd need something similar, in an

ItemAdd() event handler. You can find examples of ItemAdd() handlers at

www.outlookcode.com, one I can think of offhand for Inbox is "zaphtml", you

can search on that for an example.

"Stratuser" <Stratuser> wrote in message

news:D428727F-B755-4AB6-AC4D-13A3BB9A4B6D@microsoft.com...
> Unfortunately, I'm a newbie to Outlook VBA. What would be the code for
> moving any e-mail to or from Firm_A to the folder named Firm_A (under the
> Inbox)? If you can get me this far, I guess I can just alter the code.
>
 
S

Stratuser

Thanks very much. I pasted this code in, and then I got an internal e-mail.

Apparently the e-mail address for internal senders here is a long

unrecognizable string that starts with a "/". I wrote an "IF" statement to

screen out those e-mails, assuming that external e-mails don't have the same

pattern.

Your code seems to create a new folder for each new external e-mail sender.

I think I'll want to specify the folder names in advance, because there are

about 30 specific firms that will send me e-mails, and the list doesn't

change often.

Thanks for your help.
wrote:


> Something like this, placed in the ThisOutlookSession class module would
> handle incoming emails, but you'd need to know to look in all those
> subfolders of Inbox. It takes the part of the sender email address between
> the "@" and the first "." as the company name:

> Private Sub Application_NewMailEx(ByVal EntryIDCollection As String)
> Dim oNS As Outlook.NameSpace
> Dim oMail As Outlook.MailItem
> Dim oMoved As Outlook.MailItem
> Dim oTarget As Outlook.MAPIFolder
> Dim oInbox As Outlook.MAPIFolder
> Dim obj As Object

> Dim sIDs() As String
> Dim sRecip As String

> Dim i As Long
> Dim lPos As Long

> sIDs = Split(EntryIDCollection, ",")

> Set oNS = Application.GetNamespace("MAPI")
> Set oInbox = oNS.GetDefaultFolder(olFolderInbox)

> For i = LBound(sIDs) To UBound(sIDs)
> Set obj = oNS.GetItemFromID(sIDs(i))
> If obj.Class = olMail Then
> Set oMail = obj
> Set obj = Nothing

> sRecip = oMail.SenderEmailAddress
> lPos = InStr(1, sRecip, "@")
> ' strip out everything up to and including "@"
> sRecip = Right(sRecip, Len(sRecip) - lPos)

> lPos = InStr(1, sRecip, ".")
> ' strip everything from "." on
> sRecip = Left(sRecip, lPos - 1)

> Set oTarget = oInbox.Folders.Item(sRecip)
> If oTarget Is Nothing Then
> oInbox.Folders.Add (sRecip)
> End If

> Set oMoved = oMail.Move(oTarget)
> End If
> Next
> End Sub

> For the Sent Items folder handling you'd need something similar, in an
> ItemAdd() event handler. You can find examples of ItemAdd() handlers at
> www.outlookcode.com, one I can think of offhand for Inbox is "zaphtml", you
> can search on that for an example.

> >

>

> "Stratuser" <Stratuser> wrote in message
> news:D428727F-B755-4AB6-AC4D-13A3BB9A4B6D@microsoft.com...
> > Unfortunately, I'm a newbie to Outlook VBA. What would be the code for
> > moving any e-mail to or from Firm_A to the folder named Firm_A (under the
> > Inbox)? If you can get me this far, I guess I can just alter the code.
> >


>
 
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