Combining PST files

  • Thread starter FrankSpokane
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FrankSpokane

I have Outlook 2003 on my XP computer with several years of saved messages. I

would like to move this pst file to my Vista computer, but I already have

many saved messages in Outlook 2007 on that one.

Is there a way to import my Outlook 2003 pst file to my Vista computer and

combine it with my existing Outlook 2007 file ? Or is there a way to have

both and refer to one as the older file, etc.

Thanks for all suggestions.
 

Brian Tillman

Senior Member
"FrankSpokane" <FrankSpokane> wrote in message

news:2389A978-7E3F-4507-BDC3-50011EEF39E3@microsoft.com...


> I have Outlook 2003 on my XP computer with several years of saved messages. I
> would like to move this pst file to my Vista computer, but I already have
> many saved messages in Outlook 2007 on that one.

> Is there a way to import my Outlook 2003 pst file to my Vista computer and
> combine it with my existing Outlook 2007 file ? Or is there a way to have
> both and refer to one as the older file, etc.


Do not import. Copy the PST to the Vista machine, placing it in a folder

where you have access, such as the Documents folder or a subfolder thereof.

Start Outlook and click File>Open>Outlook Data File. Browse to the copied

PST, select it, and click OK. All done. If you want to redistribute the

data, click/drag/drop or Ctrl-click/drag/drop works well.

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F

FrankSpokane

"If you want to redistribute the

data, click/drag/drop or Ctrl-click/drag/drop works well. "

Does that mean it's easier to just maintain the 2 pst files and switch

between them as needed ?

Could you be more specific on how to combine - or redistribute the data ?

Thanks

"Brian Tillman " wrote:


> "FrankSpokane" <FrankSpokane> wrote in message
> news:2389A978-7E3F-4507-BDC3-50011EEF39E3@microsoft.com...
>
> >I have Outlook 2003 on my XP computer with several years of saved messages. I
> > would like to move this pst file to my Vista computer, but I already have
> > many saved messages in Outlook 2007 on that one.
> > Is there a way to import my Outlook 2003 pst file to my Vista computer and
> > combine it with my existing Outlook 2007 file ? Or is there a way to have
> > both and refer to one as the older file, etc.


> Do not import. Copy the PST to the Vista machine, placing it in a folder
> where you have access, such as the Documents folder or a subfolder thereof.
> Start Outlook and click File>Open>Outlook Data File. Browse to the copied
> PST, select it, and click OK. All done. If you want to redistribute the
> data, click/drag/drop or Ctrl-click/drag/drop works well.
> >

>
 

Brian Tillman

Senior Member
"FrankSpokane" <FrankSpokane> wrote in message

news:CDB63722-8CD3-4C76-A750-F7348C9704DB@microsoft.com...


> "If you want to redistribute the
> data, click/drag/drop or Ctrl-click/drag/drop works well. "

> Does that mean it's easier to just maintain the 2 pst files and switch
> between them as needed ?

> Could you be more specific on how to combine - or redistribute the data ?


If both PSTs are in yor mail profile, you'll see them both in your Navigation

Pane and you can use them both equally easily. Some poeple find fewer folders

easier to manage and if you're one of them, copying the data from the added

PST to the default PST and then removing the added PST leaving only one folder

set may be more to your liking.

Each of your PSTs will have all the same default folders in them. Since

Outlook allows only one default Calendar, Contacts, Inbox, etc., you cannot

copy a second Calendar to the default PST and have it combine with the

Calendar already there. Instead, you'll need to select the second Calendar to

open it, switch the view to a table view (like By Category) to see all of the

entries in that folder, select them all with Ctrl-A, then either click the

selection and drag it to the default Calendar (for Move) or Ctrl-click the

selection and drag it to the default Calendar (for Copy) to combine the

contents. You can also click Edit>Copy (or MOve) to Folder, specifying the

default folder with the same name as the destination.

Once you have copied the contents of all the folders in the added PST, you can

close that PST by right-clicking its root in the Navigation Pane and choosing

Close. As I said, though, you don't have to combine them if you don't wish to

do that.

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