Maximum data file size

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T

TWlrZWw

I keep getting this message and am going crazy. I'm using Outlook 2003.

The file C:\Documents and Settings\mleiser\local settings\application

data\microsoft\outlook\outlook.pst has reached its maximum size. To reduce

the amount of data in the file, select some items that you no longer need and

then permanently delete them by pressing SHIFT + DELETE. You could consider

using the new outlook prsonal folders file (.pst) introduced with outlook

2003 that provides greater capacity for storing items and folders.

How do I do that and convert over my pst file? I tried deletions but it's

too cumbersome and doesn't even work.
 
M

M

Mikel wrote:
> I keep getting this message and am going crazy. I'm using Outlook 2003.
> The file C:\Documents and Settings\mleiser\local settings\application
> data\microsoft\outlook\outlook.pst has reached its maximum size. To reduce
> the amount of data in the file, select some items that you no longer need and
> then permanently delete them by pressing SHIFT + DELETE. You could consider
> using the new outlook prsonal folders file (.pst) introduced with outlook
> 2003 that provides greater capacity for storing items and folders.
> How do I do that and convert over my pst file? I tried deletions but it's
> too cumbersome and doesn't even work.


Copy your .pst file to another location. Rename the .pst file to

outlook.old. Do this with Outlook closed. When you go to open Outlook,

it will ask you if you want to create a new .pst file. Say yes. Then use

File/Open/Outlook data file to open your old .pst file and then copy the

messages/folders to the new .pst file and then close the old one. You

can now delete outlook.old if you so desire. Once you've done the above,

I would recommend moving the .pst file to your "D" drive and when you

reopen Outlook, navigate to it to set it as the default .pst file. I

recommend this because you probably have more free space on "D" than "C"

so it will be easier to defrag the .pst file when it gets fragmented. I

put it in a folder I created called "My Outlook".

M
 
T

TWlrZWw

When you say open the old file (outlook.old) and then copy over the messages,

how easy is it to copy all your messages at one time. Will it also copy all

my contacts?

"M" wrote:


> Mikel wrote:
> > I keep getting this message and am going crazy. I'm using Outlook 2003.
> > The file C:\Documents and Settings\mleiser\local settings\application
> > data\microsoft\outlook\outlook.pst has reached its maximum size. To reduce
> > the amount of data in the file, select some items that you no longer need and
> > then permanently delete them by pressing SHIFT + DELETE. You could consider
> > using the new outlook prsonal folders file (.pst) introduced with outlook
> > 2003 that provides greater capacity for storing items and folders.
> > How do I do that and convert over my pst file? I tried deletions but it's
> > too cumbersome and doesn't even work.


> Copy your .pst file to another location. Rename the .pst file to
> outlook.old. Do this with Outlook closed. When you go to open Outlook,
> it will ask you if you want to create a new .pst file. Say yes. Then use
> File/Open/Outlook data file to open your old .pst file and then copy the
> messages/folders to the new .pst file and then close the old one. You
> can now delete outlook.old if you so desire. Once you've done the above,
> I would recommend moving the .pst file to your "D" drive and when you
> reopen Outlook, navigate to it to set it as the default .pst file. I
> recommend this because you probably have more free space on "D" than "C"
> so it will be easier to defrag the .pst file when it gets fragmented. I
> put it in a folder I created called "My Outlook".

> M
>
 
R

Russ Valentine [MVP-Outlook]

Reply contains several errors:

1. It is neither necessary nor wise to move, rename, or delete an Outlook

PST file, and doing so without first disconnecting the file from the Outlook

profile will only create more problems while solving none.

2. If the old PST file has exceeded the size limit, Outlook will not be able

to open it to retrieve the data from it.

Suggest using supported methods for this problem:

http://www.slipstick.com/problems/pst-repair/repair-a-2gb-personal-folders-or-offline-folders-file/

Russ Valentine

[MVP-Outlook]

"M" <nospam@onthispuppy.invalid> wrote in message

news:gsfgbt$qcd$1@aioe.org...
> Mikel wrote:
> > I keep getting this message and am going crazy. I'm using Outlook 2003.
> > The file C:\Documents and Settings\mleiser\local settings\application
> > data\microsoft\outlook\outlook.pst has reached its maximum size. To
> > reduce the amount of data in the file, select some items that you no
> > longer need and then permanently delete them by pressing SHIFT + DELETE.
> > You could consider using the new outlook prsonal folders file (.pst)
> > introduced with outlook 2003 that provides greater capacity for storing
> > items and folders.
> > How do I do that and convert over my pst file? I tried deletions but it's
> > too cumbersome and doesn't even work.


> Copy your .pst file to another location. Rename the .pst file to
> outlook.old. Do this with Outlook closed. When you go to open Outlook, it
> will ask you if you want to create a new .pst file. Say yes. Then use
> File/Open/Outlook data file to open your old .pst file and then copy the
> messages/folders to the new .pst file and then close the old one. You can
> now delete outlook.old if you so desire. Once you've done the above, I
> would recommend moving the .pst file to your "D" drive and when you reopen
> Outlook, navigate to it to set it as the default .pst file. I recommend
> this because you probably have more free space on "D" than "C" so it will
> be easier to defrag the .pst file when it gets fragmented. I put it in a
> folder I created called "My Outlook".

> M
 
M

M

Mikel wrote:
> When you say open the old file (outlook.old)


Open the copy of the outlook.old that you copied to another folder which

will have all your messages and contacts.


> and then copy over the messages,
> how easy is it to copy all your messages at one time. Will it also copy all
> my contacts?


You will now see the folders for your old Inbox, Contacts, etc, and

whatever folders you created. Just click on an old folder and then click

on one of the messages/contacts and hit Ctrl+A to select all the

messages/contacts. Then use Edit/Move to Folder to move the messages or

contacts to a folder in the new .pst file.

M

> "M" wrote:
>
> > Mikel wrote:
> >> I keep getting this message and am going crazy. I'm using Outlook 2003.
> >> The file C:\Documents and Settings\mleiser\local settings\application
> >> data\microsoft\outlook\outlook.pst has reached its maximum size. To reduce
> >> the amount of data in the file, select some items that you no longer need and
> >> then permanently delete them by pressing SHIFT + DELETE. You could consider
> >> using the new outlook prsonal folders file (.pst) introduced with outlook
> >> 2003 that provides greater capacity for storing items and folders.
> >> How do I do that and convert over my pst file? I tried deletions but it's
> >> too cumbersome and doesn't even work.

> > Copy your .pst file to another location. Rename the .pst file to
> > outlook.old. Do this with Outlook closed. When you go to open Outlook,
> > it will ask you if you want to create a new .pst file. Say yes. Then use
> > File/Open/Outlook data file to open your old .pst file and then copy the
> > messages/folders to the new .pst file and then close the old one. You
> > can now delete outlook.old if you so desire. Once you've done the above,
> > I would recommend moving the .pst file to your "D" drive and when you
> > reopen Outlook, navigate to it to set it as the default .pst file. I
> > recommend this because you probably have more free space on "D" than "C"
> > so it will be easier to defrag the .pst file when it gets fragmented. I
> > put it in a folder I created called "My Outlook".
>

>> M
> >
 
M

M

Russ Valentine [MVP-Outlook] wrote:
> Reply contains several errors:
> 1. It is neither necessary nor wise to move, rename, or delete an
> Outlook PST file, and doing so without first disconnecting the file from
> the Outlook profile will only create more problems while solving none.


I've done it and I did it a long time ago and no problems. That said, OL

2000 was not in the picture, only 2003. When you say disconnect the .pst

file, is that done by closing it? I find that having my .pst file on the

D drive makes it far easier to defrag than if I leave it in its default

location, especially when it gets larger than 1GB. In C, I keep getting

a message from the defrag program stating it can't defrag the .pst file

whereas if in D, no problem.


> 2. If the old PST file has exceeded the size limit, Outlook will not be
> able to open it to retrieve the data from it.


That I didn't know, thanks.

M

> Suggest using supported methods for this problem:
> http://www.slipstick.com/problems/pst-repair/repair-a-2gb-personal-folders-or-offline-folders-file/
>
 
R

Russ Valentine [MVP-Outlook]

In all current versions of Outlook, moving or renaming the PST file before

disconnecting it from the profile still leaves the old file connected to the

profile and corrupts the profile. You disconnect it from the profile by

closing it, which you must do with Outlook open.

If the user has already exceeded the allowable size for the PST file, he

won't be able to close the old PST file from the Outlook profile and should

the supported methods I posted instead. Nor will he be able to open that

file. Since he is obviously on the verge of exceeding the size limit, it is

a gamble to assume he will be able to access this file to move the data to a

new file.

Russ Valentine

[MVP-Outlook]

"M" <nospam@onthispuppy.invalid> wrote in message

news:gsfnfm$5ib$1@aioe.org...
> Russ Valentine [MVP-Outlook] wrote:
> > Reply contains several errors:
> > 1. It is neither necessary nor wise to move, rename, or delete an Outlook
> > PST file, and doing so without first disconnecting the file from the
> > Outlook profile will only create more problems while solving none.


> I've done it and I did it a long time ago and no problems. That said, OL
> 2000 was not in the picture, only 2003. When you say disconnect the .pst
> file, is that done by closing it? I find that having my .pst file on the D
> drive makes it far easier to defrag than if I leave it in its default
> location, especially when it gets larger than 1GB. In C, I keep getting a
> message from the defrag program stating it can't defrag the .pst file
> whereas if in D, no problem.
>
> > 2. If the old PST file has exceeded the size limit, Outlook will not be
> > able to open it to retrieve the data from it.


> That I didn't know, thanks.

> M
>

>> Suggest using supported methods for this problem:
> > http://www.slipstick.com/problems/pst-repair/repair-a-2gb-personal-folders-or-offline-folders-file/
> >
 
T

TWlrZWw

Hi. I checked this out and it seems it truncates the file to under 2gb. Other

than letting me access the file, how does it resolve the problem? I have to

still use it. Can it be converted into whatever outlook 2003 uses which

doesn't have the 2gb limit? Or am I missing something here? Thanks for all

your help.

Mike

"Russ Valentine [MVP-Outlook]" wrote:


> Reply contains several errors:
> 1. It is neither necessary nor wise to move, rename, or delete an Outlook
> PST file, and doing so without first disconnecting the file from the Outlook
> profile will only create more problems while solving none.
> 2. If the old PST file has exceeded the size limit, Outlook will not be able
> to open it to retrieve the data from it.

> Suggest using supported methods for this problem:
> http://www.slipstick.com/problems/pst-repair/repair-a-2gb-personal-folders-or-offline-folders-file/

> > Russ Valentine
> [MVP-Outlook]
> "M" <nospam@onthispuppy.invalid> wrote in message
> news:gsfgbt$qcd$1@aioe.org...
> > Mikel wrote:
> >> I keep getting this message and am going crazy. I'm using Outlook 2003.
> >> The file C:\Documents and Settings\mleiser\local settings\application
> >> data\microsoft\outlook\outlook.pst has reached its maximum size. To
> >> reduce the amount of data in the file, select some items that you no
> >> longer need and then permanently delete them by pressing SHIFT + DELETE.
> >> You could consider using the new outlook prsonal folders file (.pst)
> >> introduced with outlook 2003 that provides greater capacity for storing
> >> items and folders.
> >> How do I do that and convert over my pst file? I tried deletions but it's
> >> too cumbersome and doesn't even work.

> > Copy your .pst file to another location. Rename the .pst file to
> > outlook.old. Do this with Outlook closed. When you go to open Outlook, it
> > will ask you if you want to create a new .pst file. Say yes. Then use
> > File/Open/Outlook data file to open your old .pst file and then copy the
> > messages/folders to the new .pst file and then close the old one. You can
> > now delete outlook.old if you so desire. Once you've done the above, I
> > would recommend moving the .pst file to your "D" drive and when you reopen
> > Outlook, navigate to it to set it as the default .pst file. I recommend
> > this because you probably have more free space on "D" than "C" so it will
> > be easier to defrag the .pst file when it gets fragmented. I put it in a
> > folder I created called "My Outlook".
> > M


>
 

Brian Tillman

Senior Member
"M" <nospam@onthispuppy.invalid> wrote in message

news:gsfgbt$qcd$1@aioe.org...


> File/Open/Outlook data file to open your old .pst file and then copy the
> messages/folders to the new .pst file and then close the old one.


I'll take issue with this. If the folders are non-default, then it's OK to

copy the folder itself. If it's a default folder, however, you'll have to

open the source folder and copy the contents to the corresponding default

folder.

Also, you weren't clear which PST to rename to .old - the original or the

copy.

--
 

Brian Tillman

Senior Member
"M" <nospam@onthispuppy.invalid> wrote in message

news:gsfmiu$41a$1@aioe.org...


> You will now see the folders for your old Inbox, Contacts, etc, and whatever
> folders you created. Just click on an old folder and then click on one of
> the messages/contacts and hit Ctrl+A to select all the messages/contacts.
> Then use Edit/Move to Folder to move the messages or contacts to a folder in
> the new .pst file.


For the Calendar, you'll have to display the source in a table view like By

Category before Ctrl-A will work.

--
 
T

TWlrZWw

I'm getting totally lost here. It's probably coming with age! Folks are

arguing about the first solution. The second one seems to be one that will

shrink the file somewhat, but what will fix the problem? If I'm reading this

right, it's probably because I originally brought this to outlook 2003 from a

previous version. How can I now make the file a 2003 file with no file

limitation and get my old messages to show up. Anybody?

Mike

"Brian Tillman " wrote:


> "M" <nospam@onthispuppy.invalid> wrote in message
> news:gsfgbt$qcd$1@aioe.org...
>
> > File/Open/Outlook data file to open your old .pst file and then copy the
> > messages/folders to the new .pst file and then close the old one.


> I'll take issue with this. If the folders are non-default, then it's OK to
> copy the folder itself. If it's a default folder, however, you'll have to
> open the source folder and copy the contents to the corresponding default
> folder.

> Also, you weren't clear which PST to rename to .old - the original or the
> copy.
> >

>
 
T

TWlrZWw

OK. I am now following the rules as per the document for using the archiving

method. Taking forever. Question. I also have an archive file. I guess this

would have even older messages. What do I do about that one?

"Brian Tillman " wrote:


> "Mikel" <Mikel> wrote in message
> news:43358845-EEA8-494C-BCD6-006A6995B309@microsoft.com...
>
> > I'm getting totally lost here. It's probably coming with age! Folks are
> > arguing about the first solution. The second one seems to be one that will
> > shrink the file somewhat, but what will fix the problem?


> Converting to a Unicode PST will fix the problem. See this:
> http://www.slipstick.com/outlook/convert-ansi-pst-to-unicode-pst/
> >

>
 

Brian Tillman

Senior Member
"Mikel" <Mikel> wrote in message

news:F2B12652-F909-42FF-91BC-3C2FC81CFC18@microsoft.com...


> OK. I am now following the rules as per the document for using the archiving
> method. Taking forever.


That's not what I would have chosen (I would have used Method 2), but it

shouldn't take anywhere close to "forever".


> Question. I also have an archive file. I guess this
> would have even older messages. What do I do about that one?


Just rename to old Archive PST to some other name. The next time AutoArchive

runs, it will create a new Unicode PST and start to archive to that PST

instead.

--
 
T

TWlrZWw

Thanks for all your help. It worked fine. Just have to rename the archive

file and then I'm done. Thanks a million. Better than all those aspirin!!

Mike

"Brian Tillman " wrote:


> "Mikel" <Mikel> wrote in message
> news:F2B12652-F909-42FF-91BC-3C2FC81CFC18@microsoft.com...
>
> > OK. I am now following the rules as per the document for using the archiving
> > method. Taking forever.


> That's not what I would have chosen (I would have used Method 2), but it
> shouldn't take anywhere close to "forever".
>
> > Question. I also have an archive file. I guess this
> > would have even older messages. What do I do about that one?


> Just rename to old Archive PST to some other name. The next time AutoArchive
> runs, it will create a new Unicode PST and start to archive to that PST
> instead.
> >

>
 

Brian Tillman

Senior Member
"Mikel" <Mikel> wrote in message

news:58F1494D-DD7A-4A2C-9156-E89DA39D9E9F@microsoft.com...


> Thanks for all your help. It worked fine. Just have to rename the archive
> file and then I'm done. Thanks a million. Better than all those aspirin!!


You're welcome.

--
 
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