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Sm9obg

#1
Good morning,

In outlook 2003 when you type an e-mail address in the TO:field, sometimes a

blue name appears, well, those names comes from a file, what is the name of

that file and where can I find it?

Thanks in advance.

John
 
#2
John wrote:
> Good morning,

> In outlook 2003 when you type an e-mail address in the TO:field, sometimes a
> blue name appears, well, those names comes from a file, what is the name of
> that file and where can I find it?

> Thanks in advance.

> John
>


N2K. It's located at C:\documents and settings\%username%\Application

Data\Microsoft\Outlook. It's a good thing to back up and it holds up to

2000 addresses.

M
 
R

Roady [MVP]

#3
> It's a good thing to back up

I would say that it is even better to actually store the contacts you want

to keep in your Contacts folder as the nk2-file is just a cache file; the

addresses in there are not being kept there forever.

---
"M" <nospam@onthispuppy.invalid> wrote in message

news:gsk2hh$ucv$1@aioe.org...
> John wrote:
> > Good morning,
>

>> In outlook 2003 when you type an e-mail address in the TO:field,
> > sometimes a blue name appears, well, those names comes from a file, what
> > is the name of that file and where can I find it?
>

>> Thanks in advance.
>

>> John
> >


> N2K. It's located at C:\documents and settings\%username%\Application
> Data\Microsoft\Outlook. It's a good thing to back up and it holds up to
> 2000 addresses.

> M
 
#4
Roady [MVP] wrote:
> > It's a good thing to back up

> I would say that it is even better to actually store the contacts you
> want to keep in your Contacts folder as the nk2-file is just a cache
> file; the addresses in there are not being kept there forever.
>


Depends. In my business, inquiries don't merit being in the contacts

folder as I only communicate with them a few times and that's it. Having

the cache makes that easier without filling up my contacts with people I

will never contact again. Therefore, I keep people in contacts who I

contact regularly and the others in N2K and by the time their details

get removed, I'm done with them or they've already been moved to the

contacts folder if future contact is necessary.

M
 
R

Roady [MVP]

#5
Which makes backing it up even more questionable. If you are having active

discussions with those people, you'd still have their contact information

easily available via other means; you're not losing anything by losing the

nk2-file.

The nk2-file is a convenience feature and not a data storage file so you

really shouldn't see it like that. Yes, you can back it up and restore it

most of the times but that doesn't mean that it is good practice to rely on

it that much that you need to back it up ;-)

---
"M" <nospam@onthispuppy.invalid> wrote in message

news:gsk6uo$301$1@aioe.org...
> Roady [MVP] wrote:
> >> It's a good thing to back up

> > I would say that it is even better to actually store the contacts you
> > want to keep in your Contacts folder as the nk2-file is just a cache
> > file; the addresses in there are not being kept there forever.
> >


> Depends. In my business, inquiries don't merit being in the contacts
> folder as I only communicate with them a few times and that's it. Having
> the cache makes that easier without filling up my contacts with people I
> will never contact again. Therefore, I keep people in contacts who I
> contact regularly and the others in N2K and by the time their details get
> removed, I'm done with them or they've already been moved to the contacts
> folder if future contact is necessary.

> M
 
#6
Roady [MVP] wrote:
> Which makes backing it up even more questionable. If you are having
> active discussions with those people, you'd still have their contact
> information easily available via other means; you're not losing anything
> by losing the nk2-file.

> The nk2-file is a convenience feature and not a data storage file so you
> really shouldn't see it like that. Yes, you can back it up and restore
> it most of the times but that doesn't mean that it is good practice to
> rely on it that much that you need to back it up ;-)
>


Yes, I could search for the email in sent items. I find it more useful

if, for example, I have written material where the client has written

their email address but it's not readable.

M
 
R

Roady [MVP]

#7
Sure, I'm not debating that the feature is not useful and definitely in

certain scenarios it is handy to be able to keep the cache during a

migration when possible.

My point was that I wouldn't want to make such a general recommendation to

back it up (and rely on it) as you did to the OP. People should understand

that the nk2-file is not the place where contact information is stored in

Outlook. If you really want to keep your contact information you should

store the contact in the Contacts folder.

---
"M" <nospam@onthispuppy.invalid> wrote in message

news:gsk8np$4n3$1@aioe.org...
> Roady [MVP] wrote:
> > Which makes backing it up even more questionable. If you are having
> > active discussions with those people, you'd still have their contact
> > information easily available via other means; you're not losing anything
> > by losing the nk2-file.
>

>> The nk2-file is a convenience feature and not a data storage file so you
> > really shouldn't see it like that. Yes, you can back it up and restore it
> > most of the times but that doesn't mean that it is good practice to rely
> > on it that much that you need to back it up ;-)
> >


> Yes, I could search for the email in sent items. I find it more useful if,
> for example, I have written material where the client has written their
> email address but it's not readable.

> M
 
#8
Roady [MVP] wrote:
> Sure, I'm not debating that the feature is not useful and definitely in
> certain scenarios it is handy to be able to keep the cache during a
> migration when possible.

> My point was that I wouldn't want to make such a general recommendation
> to back it up (and rely on it) as you did to the OP. People should
> understand that the nk2-file is not the place where contact information
> is stored in Outlook. If you really want to keep your contact
> information you should store the contact in the Contacts folder.
>


Agreed and I'm sorry if I caused any confusion.

M
 
R

Roady [MVP]

#9
No problem, good discussion ;-)

---
"M" <nospam@onthispuppy.invalid> wrote in message

news:gskerk$b1v$1@aioe.org...
> Roady [MVP] wrote:
> > Sure, I'm not debating that the feature is not useful and definitely in
> > certain scenarios it is handy to be able to keep the cache during a
> > migration when possible.
>

>> My point was that I wouldn't want to make such a general recommendation
> > to back it up (and rely on it) as you did to the OP. People should
> > understand that the nk2-file is not the place where contact information
> > is stored in Outlook. If you really want to keep your contact information
> > you should store the contact in the Contacts folder.
> >


> Agreed and I'm sorry if I caused any confusion.

> M
 
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