Adding birthdays across multiple calendars in Outlook 2007

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P

PauldF

Hi, I have set up 5 calendars in Outlook - one for each member of my family

and the General one. I would like to be able to create a birthday for say

'Bob' in the General Calendar (or in Contacts) and have it show up in all

five calendars with out having to drag it to each one. There must be a

setting somewhere to tell Outlook which calendars to apply a new re-occuring

appointment to . . . but I can't find it. I have taken the Outlook 2007

online tutorials, but didn't see this addressed - only drag/drop - which

would be onerus with 50+ birthdays/special events!! Can anyone educate me

please?
 
B

Bob I

Switch to a Table View, and then Select, drag and drop is considerably

faster.

PauldF wrote:


> Hi, I have set up 5 calendars in Outlook - one for each member of my family
> and the General one. I would like to be able to create a birthday for say
> 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> five calendars with out having to drag it to each one. There must be a
> setting somewhere to tell Outlook which calendars to apply a new re-occuring
> appointment to . . . but I can't find it. I have taken the Outlook 2007
> online tutorials, but didn't see this addressed - only drag/drop - which
> would be onerus with 50+ birthdays/special events!! Can anyone educate me
> please?
 
P

PauldF

Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual

Events' but don't think that's what you had in mind. But even there,

wouldn't it be nice to just right click on one event and the have the option

to highlight which calendars you wanted to have 'see' that event????

"Bob I" wrote:


> Switch to a Table View, and then Select, drag and drop is considerably
> faster.

> PauldF wrote:
>
> > Hi, I have set up 5 calendars in Outlook - one for each member of my family
> > and the General one. I would like to be able to create a birthday for say
> > 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> > five calendars with out having to drag it to each one. There must be a
> > setting somewhere to tell Outlook which calendars to apply a new re-occuring
> > appointment to . . . but I can't find it. I have taken the Outlook 2007
> > online tutorials, but didn't see this addressed - only drag/drop - which
> > would be onerus with 50+ birthdays/special events!! Can anyone educate me
> > please?


> .
>
 
P

PauldF

Anyone else wanna chime in and show me the error of my ways?? Am I missing a

simple step in adding a yearly event to all calendars at once??? Thanks!!

"PauldF" wrote:


> Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> Events' but don't think that's what you had in mind. But even there,
> wouldn't it be nice to just right click on one event and the have the option
> to highlight which calendars you wanted to have 'see' that event????

> "Bob I" wrote:
>
> > Switch to a Table View, and then Select, drag and drop is considerably
> > faster.
> > PauldF wrote:
> >
> > > Hi, I have set up 5 calendars in Outlook - one for each member of my family
> > > and the General one. I would like to be able to create a birthday for say
> > > 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> > > five calendars with out having to drag it to each one. There must be a
> > > setting somewhere to tell Outlook which calendars to apply a new re-occuring
> > > appointment to . . . but I can't find it. I have taken the Outlook 2007
> > > online tutorials, but didn't see this addressed - only drag/drop - which
> > > would be onerus with 50+ birthdays/special events!! Can anyone educate me
> > > please?

> > .
> >
 
B

Bob I

You can't "add to all calendars at once", only multiple items to a

chosen calendar. In other words you can't do "one to many".

PauldF wrote:


> Anyone else wanna chime in and show me the error of my ways?? Am I missing a
> simple step in adding a yearly event to all calendars at once??? Thanks!!

> "PauldF" wrote:

>
> >Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> >Events' but don't think that's what you had in mind. But even there,
> >wouldn't it be nice to just right click on one event and the have the option
> >to highlight which calendars you wanted to have 'see' that event????
>

>>"Bob I" wrote:
>

>>
> >>Switch to a Table View, and then Select, drag and drop is considerably
> >>faster.
> >
>>>PauldF wrote:
> >
>>
>>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>>and the General one. I would like to be able to create a birthday for say
> >>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>>five calendars with out having to drag it to each one. There must be a
> >>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>>online tutorials, but didn't see this addressed - only drag/drop - which
> >>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>>please?
> >
>>>.
> >>
 
B

Bob I

You may select all the ones from a single calendar and copy all them to

another calendar. Calendars don't "see" anything, they either have

something in them or they don't. It sounds like you have a single

profile with multiple calendars. Select all the "events" in one and then

copy them all at once to the five other calendars.

PauldF wrote:


> Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> Events' but don't think that's what you had in mind. But even there,
> wouldn't it be nice to just right click on one event and the have the option
> to highlight which calendars you wanted to have 'see' that event????

> "Bob I" wrote:

>
> >Switch to a Table View, and then Select, drag and drop is considerably
> >faster.
>

>>PauldF wrote:
>

>>
> >>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>and the General one. I would like to be able to create a birthday for say
> >>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>five calendars with out having to drag it to each one. There must be a
> >>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>online tutorials, but didn't see this addressed - only drag/drop - which
> >>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>please?

>

>>.
> >
 
P

PauldF

Ok, Bob, I hate to be a PITA, but can you very specifically tell me exactly

which steps to take? I tried going into 'View' in the main/General

'Calendar' and bringing up either yearly or recurring events and then tried

highlighting them and 'Edit' 'Copy/Paste' to each of the other four calendars

(mine, wifes and 2 daughters) - this did not work. BTW I also tried doing

the same for 'Holidays' and got 3 Valentines day notices on Feb 14th in just

one calendar instead of one in each!

Next I went to 'Day/Week/Month' view, selected Feb 14th and just did a drag

and drop on 'Erika's Birthday' (just happens to be same day) to another

calendar - which it did, but not as a copy of the original item - ie: it

lost it's recurrance value! I had to go in and manually set its values to

yearly and no end date!! This is very frustrating.

I understand that in this case a 'Calendar' doesn't "see" anything. What I

was trying to say is if I wanted to add your birthday to your profile in my

'Contacts' list because you were a new friend, then is there no mechanism to

perform an 'Add to Calendars' task that would then list all the calendars I

have set up with a box next to each that I could then check or not - to add

your birthday to mine and my wifes calendars, but not my kids calendars????

This should be so easy!

"Bob I" wrote:


> You may select all the ones from a single calendar and copy all them to
> another calendar. Calendars don't "see" anything, they either have
> something in them or they don't. It sounds like you have a single
> profile with multiple calendars. Select all the "events" in one and then
> copy them all at once to the five other calendars.

> PauldF wrote:
>
> > Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> > Events' but don't think that's what you had in mind. But even there,
> > wouldn't it be nice to just right click on one event and the have the option
> > to highlight which calendars you wanted to have 'see' that event????
> > "Bob I" wrote:
> >
> >>Switch to a Table View, and then Select, drag and drop is considerably
> >>faster.
> >
> >>PauldF wrote:
> >
> >
> >>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>>and the General one. I would like to be able to create a birthday for say
> >>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>>five calendars with out having to drag it to each one. There must be a
> >>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>>online tutorials, but didn't see this addressed - only drag/drop - which
> >>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>>please?
> >
> >>.
> >>


> .
>
 
P

PauldF

In addition, in the MS Outlook tutorial that I went through, it showed that

if you entered a birthday into the birthday entry under 'Details' of a

Contact - that it would automatically be entered in the calendar - I have

tried this now several times and it is definately NOT working - I go to that

day/month in the calendar and there is no such entry at the top of the day -

what is up?

"PauldF" wrote:


> Hi, I have set up 5 calendars in Outlook - one for each member of my family
> and the General one. I would like to be able to create a birthday for say
> 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> five calendars with out having to drag it to each one. There must be a
> setting somewhere to tell Outlook which calendars to apply a new re-occuring
> appointment to . . . but I can't find it. I have taken the Outlook 2007
> online tutorials, but didn't see this addressed - only drag/drop - which
> would be onerus with 50+ birthdays/special events!! Can anyone educate me
> please?
 
B

Bob I

After you set the view to Recurring Appointments, select them all and

then drag and drop with the right hand mouse button, release over the

target calendar folder, select copy. (the recurrence should remain

intact) You can only drop into one calendar at a time. Don't exactly

know what you did to Valentines Day. As to the "Contact" birthday, it

should appear in the Default Outlook calendar.

PauldF wrote:


> Ok, Bob, I hate to be a PITA, but can you very specifically tell me exactly
> which steps to take? I tried going into 'View' in the main/General
> 'Calendar' and bringing up either yearly or recurring events and then tried
> highlighting them and 'Edit' 'Copy/Paste' to each of the other four calendars
> (mine, wifes and 2 daughters) - this did not work. BTW I also tried doing
> the same for 'Holidays' and got 3 Valentines day notices on Feb 14th in just
> one calendar instead of one in each!

> Next I went to 'Day/Week/Month' view, selected Feb 14th and just did a drag
> and drop on 'Erika's Birthday' (just happens to be same day) to another
> calendar - which it did, but not as a copy of the original item - ie: it
> lost it's recurrance value! I had to go in and manually set its values to
> yearly and no end date!! This is very frustrating.

> I understand that in this case a 'Calendar' doesn't "see" anything. What I
> was trying to say is if I wanted to add your birthday to your profile in my
> 'Contacts' list because you were a new friend, then is there no mechanism to
> perform an 'Add to Calendars' task that would then list all the calendars I
> have set up with a box next to each that I could then check or not - to add
> your birthday to mine and my wifes calendars, but not my kids calendars????
> This should be so easy!

> "Bob I" wrote:

>
> >You may select all the ones from a single calendar and copy all them to
> >another calendar. Calendars don't "see" anything, they either have
> >something in them or they don't. It sounds like you have a single
> >profile with multiple calendars. Select all the "events" in one and then
> > copy them all at once to the five other calendars.
>

>>PauldF wrote:
>

>>
> >>Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> >>Events' but don't think that's what you had in mind. But even there,
> >>wouldn't it be nice to just right click on one event and the have the option
> >>to highlight which calendars you wanted to have 'see' that event????
> >
>>>"Bob I" wrote:
> >
>>
>>
>>>>Switch to a Table View, and then Select, drag and drop is considerably
> >>>faster.
> >>
>>>>PauldF wrote:
> >>
>>>
>>>
>>>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>>>and the General one. I would like to be able to create a birthday for say
> >>>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>>>five calendars with out having to drag it to each one. There must be a
> >>>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>>>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>>>online tutorials, but didn't see this addressed - only drag/drop - which
> >>>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>>>please?
> >>
>>>>.
> >>>

>

>>.
> >
 
B

Bob I

I don't know why it is not working for you, it should appear in the main

default Outlook calendar.

PauldF wrote:


> In addition, in the MS Outlook tutorial that I went through, it showed that
> if you entered a birthday into the birthday entry under 'Details' of a
> Contact - that it would automatically be entered in the calendar - I have
> tried this now several times and it is definately NOT working - I go to that
> day/month in the calendar and there is no such entry at the top of the day -
> what is up?

> "PauldF" wrote:

>
> >Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >and the General one. I would like to be able to create a birthday for say
> >'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >five calendars with out having to drag it to each one. There must be a
> >setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >appointment to . . . but I can't find it. I have taken the Outlook 2007
> >online tutorials, but didn't see this addressed - only drag/drop - which
> >would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >please?
 
P

PauldF

Thank you Bob for again taking the time to try and help. I will create a new

ficticious contact and add a birthday under the details tab and try again!

"Bob I" wrote:


> I don't know why it is not working for you, it should appear in the main
> default Outlook calendar.

> PauldF wrote:
>
> > In addition, in the MS Outlook tutorial that I went through, it showed that
> > if you entered a birthday into the birthday entry under 'Details' of a
> > Contact - that it would automatically be entered in the calendar - I have
> > tried this now several times and it is definately NOT working - I go to that
> > day/month in the calendar and there is no such entry at the top of the day -
> > what is up?
> > "PauldF" wrote:
> >
> >>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>and the General one. I would like to be able to create a birthday for say
> >>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>five calendars with out having to drag it to each one. There must be a
> >>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>online tutorials, but didn't see this addressed - only drag/drop - which
> >>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>please?


> .
>
 
P

PauldF

That's what I did before, but maybe because I highlighted more than one

recipient calendar (wife and both kids) it didn't work right. Thanks for

trying to help, I do appreciate it. Maybe I need to go take a 'pay-for'

class from a live instructor to get all my Q's answered. I'll try again and

see what happens!

"Bob I" wrote:


> After you set the view to Recurring Appointments, select them all and
> then drag and drop with the right hand mouse button, release over the
> target calendar folder, select copy. (the recurrence should remain
> intact) You can only drop into one calendar at a time. Don't exactly
> know what you did to Valentines Day. As to the "Contact" birthday, it
> should appear in the Default Outlook calendar.

> PauldF wrote:
>
> > Ok, Bob, I hate to be a PITA, but can you very specifically tell me exactly
> > which steps to take? I tried going into 'View' in the main/General
> > 'Calendar' and bringing up either yearly or recurring events and then tried
> > highlighting them and 'Edit' 'Copy/Paste' to each of the other four calendars
> > (mine, wifes and 2 daughters) - this did not work. BTW I also tried doing
> > the same for 'Holidays' and got 3 Valentines day notices on Feb 14th in just
> > one calendar instead of one in each!
> > Next I went to 'Day/Week/Month' view, selected Feb 14th and just did a drag
> > and drop on 'Erika's Birthday' (just happens to be same day) to another
> > calendar - which it did, but not as a copy of the original item - ie: it
> > lost it's recurrance value! I had to go in and manually set its values to
> > yearly and no end date!! This is very frustrating.
> > I understand that in this case a 'Calendar' doesn't "see" anything. What I
> > was trying to say is if I wanted to add your birthday to your profile in my
> > 'Contacts' list because you were a new friend, then is there no mechanism to
> > perform an 'Add to Calendars' task that would then list all the calendars I
> > have set up with a box next to each that I could then check or not - to add
> > your birthday to mine and my wifes calendars, but not my kids calendars????
> > This should be so easy!
> > "Bob I" wrote:
> >
> >>You may select all the ones from a single calendar and copy all them to
> >>another calendar. Calendars don't "see" anything, they either have
> >>something in them or they don't. It sounds like you have a single
> >>profile with multiple calendars. Select all the "events" in one and then
> >> copy them all at once to the five other calendars.
> >
> >>PauldF wrote:
> >
> >
> >>>Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> >>>Events' but don't think that's what you had in mind. But even there,
> >>>wouldn't it be nice to just right click on one event and the have the option
> >>>to highlight which calendars you wanted to have 'see' that event????
> >>
> >>>"Bob I" wrote:
> >>
> >>
> >>
> >>>>Switch to a Table View, and then Select, drag and drop is considerably
> >>>>faster.
> >>>
> >>>>PauldF wrote:
> >>>
> >>>
> >>>
> >>>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>>>>and the General one. I would like to be able to create a birthday for say
> >>>>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>>>>five calendars with out having to drag it to each one. There must be a
> >>>>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>>>>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>>>>online tutorials, but didn't see this addressed - only drag/drop - which
> >>>>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>>>>please?
> >>>
> >>>>.
> >>>
> >
> >>.
> >>


> .
>
 
B

Bob I

You're welcome, it should work for you, otherwise there may be

something with the folder.

PauldF wrote:


> Thank you Bob for again taking the time to try and help. I will create a new
> ficticious contact and add a birthday under the details tab and try again!

> "Bob I" wrote:

>
> >I don't know why it is not working for you, it should appear in the main
> >default Outlook calendar.
>

>>PauldF wrote:
>

>>
> >>In addition, in the MS Outlook tutorial that I went through, it showed that
> >>if you entered a birthday into the birthday entry under 'Details' of a
> >>Contact - that it would automatically be entered in the calendar - I have
> >>tried this now several times and it is definately NOT working - I go to that
> >>day/month in the calendar and there is no such entry at the top of the day -
> >>what is up?
> >
>>>"PauldF" wrote:
> >
>>
>>
>>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>>and the General one. I would like to be able to create a birthday for say
> >>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>>five calendars with out having to drag it to each one. There must be a
> >>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>>online tutorials, but didn't see this addressed - only drag/drop - which
> >>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>>please?

>

>>.
> >
 
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