Scheduleing Appointments for others...

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A

Aaron

Currently, I schedule/track the vacation time of my office members in an
Excell SpreadSheet; however, it obviously does not update thier status like
an an appoinment in Outlook. Thus, I would like to make an Outlook calendar
to track it.

Is it possible for me to "schedule" folks' vacation (say, like an
appoinment) in a single calendar and have it update the availability status
in their outlook (without scheduling me for the same vacay)? ...and how would
I go about it?

Thanks a lot!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
you'd need to use VBA code. If you have the right permissions, you could
create appointments on their calendars for them. If the group calendar has
its own mailbox, you could use meeting requests to "invite" the other
person.

"Aaron" <Aaron> wrote in message
news:094000E1-9BC6-4F72-AF72-5E0644EB10C4@microsoft.com...
> Currently, I schedule/track the vacation time of my office members in an
> Excell SpreadSheet; however, it obviously does not update thier status
> like
> an an appoinment in Outlook. Thus, I would like to make an Outlook
> calendar
> to track it.
>
> Is it possible for me to "schedule" folks' vacation (say, like an
> appoinment) in a single calendar and have it update the availability
> status
> in their outlook (without scheduling me for the same vacay)? ...and how
> would
> I go about it?
>
> Thanks a lot!


 
L

Leonid S. Knyshov // SBS Expert

On 3/12/2010 7:51 AM, Aaron wrote:
> Currently, I schedule/track the vacation time of my office members in an
> Excell SpreadSheet; however, it obviously does not update thier status like
> an an appoinment in Outlook. Thus, I would like to make an Outlook calendar
> to track it.
>
> Is it possible for me to "schedule" folks' vacation (say, like an
> appoinment) in a single calendar and have it update the availability status
> in their outlook (without scheduling me for the same vacay)? ...and how would
> I go about it?
>
> Thanks a lot!

I'd use Exchange for this and export their free/busy vacation data from
Exchange into Excel, if necessary. A custom view could be sufficient.
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you :)
 
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