OE - merging message folders from different computers

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B

Big Ron

Hi Group

I have a laptop and a desktop running XP home and would like to add all
historic emails and folders within OE from each to the other, effectively
synchronising Outlook Express on both machines.

Anyone know how to go about this?

TIA

Ron

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B

Bob Lucas

Real time synchronisation between two computers is possible, but
only when the underlying mail account resides on an IMAP server.

Real time synchronisation is not possible, if Outlook Express
downloads messages from a POP3 server (and deletes them from the
server). However, if your mail account is on a POP3 server, the
following 'workaround' would make future emails available on
both machines.

Configure the Account Properties / Advanced Settings on both
computers to 'Leave copy of messages on the server'. To prevent
your Inbox on the POP3 Inbox becoming full, you should also
configure one of the computers to delete messages after xx days.

To copy an archive of historical messages between the computers,
I suggest you open Outlook Express on one machine. Select all of
the messages that you want to copy. Then, drag and drop the
selected messages onto the computer desktop.

Cut and paste the resulting EML files from the desktop of
computer #1 onto a USB flash drive or similar storage device.
Use the flash drive to copy the EML files onto the desktop of the
destination machine. Then, drag and drop them into a folder in
Outlook Express.

"Big Ron" <ron@nospam.inv> wrote in message
news:htodhq$2a9d$1@adenine.netfront.net...
> Hi Group
>
> I have a laptop and a desktop running XP home and would like to
> add all historic emails and folders within OE from each to the
> other, effectively synchronising Outlook Express on both
> machines.
>
> Anyone know how to go about this?
>
> TIA
>
> Ron
>
>
> --- news://freenews.netfront.net/ - complaints:
> news@netfront.net ---


 
B

Big Ron


"Bob Lucas" <bob@nospam.com> wrote in message
news:uSxtCrm$KHA.1448@TK2MSFTNGP06.phx.gbl...
> Real time synchronisation between two computers is possible, but only when
> the underlying mail account resides on an IMAP server.
>
> Real time synchronisation is not possible, if Outlook Express downloads
> messages from a POP3 server (and deletes them from the server). However,
> if your mail account is on a POP3 server, the following 'workaround'
> would make future emails available on both machines.
>
> Configure the Account Properties / Advanced Settings on both computers to
> 'Leave copy of messages on the server'. To prevent your Inbox on the POP3
> Inbox becoming full, you should also configure one of the computers to
> delete messages after xx days.
>
> To copy an archive of historical messages between the computers, I suggest
> you open Outlook Express on one machine. Select all of the messages that
> you want to copy. Then, drag and drop the selected messages onto the
> computer desktop.
>
> Cut and paste the resulting EML files from the desktop of computer #1 onto
> a USB flash drive or similar storage device. Use the flash drive to copy
> the EML files onto the desktop of the destination machine. Then, drag and
> drop them into a folder in Outlook Express.
>
>
>

Thanks Bob - I tried this method and it works, but I'm talking about
thousands of messages in dozens of folders - I was hoping to just transfer
the .dbx file for each folder somehow...

Ron

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B

Bruce Hagen


"Big Ron" <ron@nospam.inv> wrote in message
news:htodhq$2a9d$1@adenine.netfront.net...
> Hi Group
>
> I have a laptop and a desktop running XP home and would like to add all
> historic emails and folders within OE from each to the other,
> effectively synchronising Outlook Express on both machines.
>
> Anyone know how to go about this?
>
> TIA
>
> Ron
>
>
> --- news://freenews.netfront.net/ - complaints: news@netfront.net ---


First: Make sure no folders you want to copy have the same name in both
computers. This is to avoid possible duplicate or overwritten messages.
You can always consolidate them later once they're transferred.

Since you know about dbx files, I'll assume you know where the message
store is on each machine.

On computer A: Copy the *ENTIRE* OE message store folder to a flash drive.
(Folders.dbx must be included). Place this on the Desktop or other
location on computer B. Open OE and: File | Import | Messages | Microsoft
Outlook Express 6 and point to where you saved it. You will be given the
choice to import selected folders. Just import the ones you want.

Do the obvious opposite for transferring messages from B to A.

To avoid the need to do this in the future:

If both computers are using the same e-mail address, on both machines:

Tools | Accounts | Mail | Properties | Advanced - Check: Leave a copy of
messages on the server.

On one machine only, check to Delete messages after X days to satisfy your
allotted space you get from your server.
Bruce Hagen
MS-MVP [Mail]
Imperial Beach, CA

 
B

Big Ron


>
> First: Make sure no folders you want to copy have the same name in both
> computers. This is to avoid possible duplicate or overwritten messages.
> You can always consolidate them later once they're transferred.
>
> Since you know about dbx files, I'll assume you know where the message
> store is on each machine.
>
> On computer A: Copy the *ENTIRE* OE message store folder to a flash drive.
> (Folders.dbx must be included). Place this on the Desktop or other
> location on computer B. Open OE and: File | Import | Messages | Microsoft
> Outlook Express 6 and point to where you saved it. You will be given the
> choice to import selected folders. Just import the ones you want.
>
> Do the obvious opposite for transferring messages from B to A.
>
> To avoid the need to do this in the future:
>
> If both computers are using the same e-mail address, on both machines:
>
> Tools | Accounts | Mail | Properties | Advanced - Check: Leave a copy of
> messages on the server.
>
> On one machine only, check to Delete messages after X days to satisfy your
> allotted space you get from your server.
> --

Perfect, Bruce - just what I wanted for most of the data, but since you
can't rename "sent items", I presume this method can't be used for that
folder...?

Ron

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B

Bruce Hagen


"Big Ron" <ron@nospam.inv> wrote in message
news:htold6$2kv5$1@adenine.netfront.net...
>
>>
>> First: Make sure no folders you want to copy have the same name in both
>> computers. This is to avoid possible duplicate or overwritten messages.
>> You can always consolidate them later once they're transferred.
>>
>> Since you know about dbx files, I'll assume you know where the message
>> store is on each machine.
>>
>> On computer A: Copy the *ENTIRE* OE message store folder to a flash
>> drive. (Folders.dbx must be included). Place this on the Desktop or
>> other location on computer B. Open OE and: File | Import | Messages |
>> Microsoft Outlook Express 6 and point to where you saved it. You will
>> be given the choice to import selected folders. Just import the ones
>> you want.
>>
>> Do the obvious opposite for transferring messages from B to A.
>>
>> To avoid the need to do this in the future:
>>
>> If both computers are using the same e-mail address, on both machines:
>>
>> Tools | Accounts | Mail | Properties | Advanced - Check: Leave a copy
>> of messages on the server.
>>
>> On one machine only, check to Delete messages after X days to satisfy
>> your allotted space you get from your server.
>> --

> Perfect, Bruce - just what I wanted for most of the data, but since you
> can't rename "sent items", I presume this method can't be used for that
> folder...?
>
> Ron
>
>
> --- news://freenews.netfront.net/ - complaints: news@netfront.net ---


Create a new folder, perhaps: Sent Items Old. Open Sent Items. Click on
one message to highlight it and the Ctrl+A will highlight them all. Right
click and drag to Sent Items Old and Copy Here. Use that folder for
importing on the other machine.

Slightly OT, but relevant.

Do not archive mail in the Inbox or Sent Items. Create your own user
defined folders and move the messages you wish to save to them. Empty
Deleted Items folder daily. Although dbx files have a theoretical capacity
of 2GB, I recommend about a 300MB max for less chance of corruption.

Information about the maximum file size of the .dbx files that are used by
Outlook Express:
http://support.microsoft.com/kb/903095

After you are done, follow up by compacting your folders manually while
working *offline* and do it often.

Click on Outlook Express at the top of the folder tree so no folders are
open. Then: File | Work Offline (or double click Working Online in the
Status Bar). File | Folder | Compact all folders. Don't touch anything
until the compacting is completed.

Turn off e-mail scanning in your anti-virus program. It is a redundant
layer of protection that eats up CPUs and causes a multitude of problems
such as time-outs and account setting changes. Your up-to-date A/V program
will continue to protect you sufficiently. For more, see:
http://www.oehelp.com/OETips.aspx#3

And backup often.

Outlook Express Quick Backup (OEQB Freeware)
http://www.oehelp.com/OEBackup/Default.aspx
Bruce Hagen
MS-MVP [Mail]
Imperial Beach, CA

 
S

Steve Cochran

You can also individually import dbx files via this method: www.oehelp.com/backup.aspx#imp1

And my OEX program (www.oehelp.com/OEX/) will let you import from another computer across a network.

steve

"Big Ron" <ron@nospam.inv> wrote in message news:htold6$2kv5$1@adenine.netfront.net...
>
>>
>> First: Make sure no folders you want to copy have the same name in both

>> computers. This is to avoid possible duplicate or overwritten messages.

>> You can always consolidate them later once they're transferred.
>>
>> Since you know about dbx files, I'll assume you know where the message

>> store is on each machine.
>>
>> On computer A: Copy the *ENTIRE* OE message store folder to a flash drive.

>> (Folders.dbx must be included). Place this on the Desktop or other

>> location on computer B. Open OE and: File | Import | Messages | Microsoft

>> Outlook Express 6 and point to where you saved it. You will be given the

>> choice to import selected folders. Just import the ones you want.
>>
>> Do the obvious opposite for transferring messages from B to A.
>>
>> To avoid the need to do this in the future:
>>
>> If both computers are using the same e-mail address, on both machines:
>>
>> Tools | Accounts | Mail | Properties | Advanced - Check: Leave a copy of

>> messages on the server.
>>
>> On one machine only, check to Delete messages after X days to satisfy your

>> allotted space you get from your server.
>> --

> Perfect, Bruce - just what I wanted for most of the data, but since you

> can't rename "sent items", I presume this method can't be used for that

> folder...?
>

> Ron

>

>

>

> --- news://freenews.netfront.net/ - complaints: news@netfront.net ---

 
B

Big Ron


Bruce

i was going well, having renamed the folders in each machine by preceding
the folder name with "laptop" or "desktop" as appropriate. I then first
transferred the desktop .dbx files into the laptop backup store and stupidly
replaced the laptop "folders.dbx" file with the desktop equivalent, instead
of importing the massages and folders as you'd described.

Result; I still have all the .dbx files from both machines, but only the
desktop Folders.dbx file, so I now can't see the messages/folders from the
laptop on either machine! A senior moment!

Any way forward?

Thanks

Ron

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P

PA Bear [MS MVP]

NB: Never edit the subject of your replies to the newsgroup, please!

[thread history:
http://groups.google.com/group/microsoft.public.outlookexpress.general/browse_frm/thread/d6bdb7992b6a6f8d]

Assuming all the separate DBX files are present in the message store:

1. Close OE.

2. Are you sure OE is closed?

3. Delete FOLDERS.DBX from the message store.

When you open OE, you'll find that you've lost (a) the mail tree
structure/hierarchy in Folders pane, (b) the list of newsgroups on all
newsservers and all newsgroup subscriptions, and (c) all synchronization
options/settings for newsgroups and IMAP accounts will have been reset.
Many of your Message Rules might need to be edited, too.

More at
http://www.microsoft.com/windows/ie/community/columns/filecorruption.mspx#EAH

Big Ron wrote:
> Bruce
>
> i was going well, having renamed the folders in each machine by preceding
> the folder name with "laptop" or "desktop" as appropriate. I then first
> transferred the desktop .dbx files into the laptop backup store and
> stupidly
> replaced the laptop "folders.dbx" file with the desktop equivalent,
> instead
> of importing the massages and folders as you'd described.
>
> Result; I still have all the .dbx files from both machines, but only the
> desktop Folders.dbx file, so I now can't see the messages/folders from the
> laptop on either machine! A senior moment!
>
> Any way forward?


 
B

Bruce Hagen

Do what PA Bear suggested. If you still have dbx files you can't read,
you're going to have to import them manually now.

How to restore individual dbx files
http://www.oehelp.com/backup.aspx#imp1
Bruce Hagen
MS-MVP [Mail]
Imperial Beach, CA

"Big Ron" <ron@nospam.inv> wrote in message
news:httjro$da6$1@adenine.netfront.net...
>
> Bruce
>
> i was going well, having renamed the folders in each machine by
> preceding the folder name with "laptop" or "desktop" as appropriate. I
> then first transferred the desktop .dbx files into the laptop backup
> store and stupidly replaced the laptop "folders.dbx" file with the
> desktop equivalent, instead of importing the massages and folders as
> you'd described.
>
> Result; I still have all the .dbx files from both machines, but only the
> desktop Folders.dbx file, so I now can't see the messages/folders from
> the laptop on either machine! A senior moment!
>
> Any way forward?
>
> Thanks
>
> Ron
>
>
> --- news://freenews.netfront.net/ - complaints: news@netfront.net ---


 
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