Possible to create a rule to alert on BCC messages?

  • Thread starter Victoria@dig
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Victoria@dig

Using Outlook 2007/Exchange Server 2007

Hello:

I sometimes miss that I'm receiving an email as a blind copy. I was hoping

to create a rule to alert me when I'm in the BCC field. However, when using

the rules wizard, I only see the options regarding my name in the To or CC

field. Is there a way to create this that I may be missing?

Thank you.
 
D

Duncan McC

In article <#pJLIK1ALHA.4704@TK2MSFTNGP06.phx.gbl>, victoria@dig.com

says...

> Using Outlook 2007/Exchange Server 2007

> Hello:

> I sometimes miss that I'm receiving an email as a blind copy. I was hoping
> to create a rule to alert me when I'm in the BCC field. However, when using
> the rules wizard, I only see the options regarding my name in the To or CC
> field. Is there a way to create this that I may be missing?

> Thank you.


Nope, that's how BCC works (wouldn't be "blind" otherwise) :)

Duncan.
 

catherized

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server 2010
You can recreate a rule for when your name is not in the to or cc field but you can't specifically create a rule for 'when my name is in the bcc field'
 
V

VanguardLH

Duncan McC wrote:


> In article <#pJLIK1ALHA.4704@TK2MSFTNGP06.phx.gbl>, victoria@dig.com
> says...
>

>> Using Outlook 2007/Exchange Server 2007
>

>> Hello:
>

>> I sometimes miss that I'm receiving an email as a blind copy. I was hoping
> > to create a rule to alert me when I'm in the BCC field. However, when using
> > the rules wizard, I only see the options regarding my name in the To or CC
> > field. Is there a way to create this that I may be missing?
>

>> Thank you.


> Nope, that's how BCC works (wouldn't be "blind" otherwise) :)


Do you know what "Bcc" stands for? It's BLIND Carbon Copy. That means

every recipient that was specified by use of the Bcc *field* (not

header) by the sender will never see that they were specified as a

recipient. There is no Bcc header in the received copy of an e-mail

where the recipient was specified in the Bcc field in the sender's

e-mail client.

The recipient never does get to see who are the true recipients of an

e-mail. The To, Cc, and Bcc *fields* are just input controls in the UI

for the sender's e-mail client. They may not even be used in specifying

the recipients of an e-mail, as when using a listserver to send out bulk

e-mails where the boilerplate e-mail is data and a separate list of

recipients is kept in a file. The e-mail client compiles an aggregate

list of recipients from the To, Cc, and Bcc *fields* in the UI of the

e-mail client. That list is used to generate the RCPT-TO commands that

the e-mail client sends to the mail server. It is that list of RCPT-TO

commands, one for each recipient, that actually specifies who are the

recipients. That list of RCPT-TO commands is followed by a single DATA

command that contains the message - and that message also include the To

and Cc header but that is *data* that the e-mail client entered in the

DATA command and was *not* used to specify the recipients of the message

to the mail server. By using mailmerge or a listserver, the recipients

are not even specified in the message but instead come from a separate

file that is the mailing list.

Your e-mail client has *fields* showing the To, Cc, and Bcc fields in

its UI. Your e-mail client uses that list of recipients to send RCPT-TO

commands to your mail server. Your e-mail client will add the To and Cc

headers - but NOT the Bcc header - to the *data* of your message. Those

headers inside your message were NOT used to directly specify the

recipients of your e-mail so it is very possible the e-mail client puts

one set of values in the To and Cc headers inside the message but issues

different RCPT-TO commands to the mail server.

Only if an e-mail client is misconfigured or broken will it add a Bcc

header into the message (header section, blank delimiter line, body

section). Even if a broken e-mail client includes the Bcc header, many

if not the prevalent majority of mail servers will strip out the Bcc

header since it is not supposed to be included in the message. That

means you, as the recipient, should never see a Bcc header in the e-mail

that you receive.

So how are you going to test on a header that doesn't exist? Well, you

could test by looking for the absence of your e-mail address in the To

and Cc headers. Normally if you were specified in the Bcc field then

you were not also specified in either the To or Cc field, so the lack of

your e-mail address in the To and Cc headers would indicate that you

were probably a Bcc'ed recipient; however, for mailing lists, it is

likely that all recipients were effectively Bcc'ed (because the RCPT-TO

commands were not generated by any To, Cc, or Bcc fields in the

boilerplate message, if they were even specified).
 
V

VanguardLH

Oops, sorry. My reply was supposed to be to Victoria, not to Duncan.

Had the wrong post selected when I replied.
 

Brian Tillman

Senior Member
"Victoria@dig" <victoria@dig.com> wrote in message

news:%23pJLIK1ALHA.4704@TK2MSFTNGP06.phx.gbl...


> I sometimes miss that I'm receiving an email as a blind copy. I was hoping
> to create a rule to alert me when I'm in the BCC field. However, when using
> the rules wizard, I only see the options regarding my name in the To or CC
> field. Is there a way to create this that I may be missing?


Create a rule that alerts for everything, but add the exception "except if my

name is in the To or Cc box". This should alert you only when you were Bcc'd

--
 
J

John

I tested it, out of curiosity. It works!

Here's my rule (client side rule):

Apply this rule after messages arrive

display "a specific message" in the New Item Alert Window

except if my name is in the To or Cc box

"" <tillman1952@yahoo.com> wrote in message

news:O6N0Dg%23ALHA.420@TK2MSFTNGP02.phx.gbl...
> "Victoria@dig" <victoria@dig.com> wrote in message
> news:%23pJLIK1ALHA.4704@TK2MSFTNGP06.phx.gbl...
>
> > I sometimes miss that I'm receiving an email as a blind copy. I was
> > hoping to create a rule to alert me when I'm in the BCC field. However,
> > when using the rules wizard, I only see the options regarding my name in
> > the To or CC field. Is there a way to create this that I may be missing?


> Create a rule that alerts for everything, but add the exception "except if
> my name is in the To or Cc box". This should alert you only when you were
> Bcc'd
> >
 
J

John

Just want to say there's an unwanted result. If the incoming mail is sent to

a distribution group and you're a member of the group, the rule gets

triggered no matter where the group name is entered into (To or Cc).

I just received an email sent to the IT group and I'm a member of it. That

rule I created earlier alterted me.

"John" <a> wrote in message news:exh7J2BBLHA.5476@TK2MSFTNGP06.phx.gbl...
> I tested it, out of curiosity. It works!

> Here's my rule (client side rule):

> Apply this rule after messages arrive
> display "a specific message" in the New Item Alert Window
> except if my name is in the To or Cc box

> "" <tillman1952@yahoo.com> wrote in message
> news:O6N0Dg%23ALHA.420@TK2MSFTNGP02.phx.gbl...
> > "Victoria@dig" <victoria@dig.com> wrote in message
> > news:%23pJLIK1ALHA.4704@TK2MSFTNGP06.phx.gbl...
> >
> >> I sometimes miss that I'm receiving an email as a blind copy. I was
> >> hoping to create a rule to alert me when I'm in the BCC field. However,
> >> when using the rules wizard, I only see the options regarding my name in
> >> the To or CC field. Is there a way to create this that I may be
> >> missing?

>

>> Create a rule that alerts for everything, but add the exception "except
> > if my name is in the To or Cc box". This should alert you only when you
> > were Bcc'd
> > > >


>
 

Forum Admin

Senior Member
Just want to say there's an unwanted result. If the incoming mail is sent to

a distribution group and you're a member of the group, the rule gets

triggered no matter where the group name is entered into (To or Cc).

I just received an email sent to the IT group and I'm a member of it. That

rule I created earlier alterted me.
Correct, it just looks for your address in to or cc and if it doesn't find it, the rule fires.
 
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