Sharing Contact data and contact comments with Calendar

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F

Fuzzybare

From what I am beginning to understand it is difficult to share info in Contacts (all Fields) with Calendar to minimize typing. Is there a specific course of action that I can take. Thanks
 
S

Sue Mosher - Outlook MVP



What kind of sharing do you have in mind? Regardless, to show in an appointment or Calendar folder view any data from a linked contact would require a custom code solution. In other words, it's possible. It's just not a built-in feature.
 
F

Fuzzybare



Diane, after I go to options, contacts, menu, contact linking, what next, I have tried for about 4hrs and cannot hit the right sequence.

thanks again, Fuzzybare
 
S

Sue Mosher - Outlook MVP



This is from an article about tasks, but it applies to appointments as well. After you turn on the Show Contact Linking on all Forms option, every appointment you open should have a Contacts button and box at the bottom of the window.

Link to a contactOpen the task. At the bottom of the task window, click Contacts.

>>>> If you do not see the Contacts button, do the following:

On the Tools menu, click Options.On the Preferences tab, under Contacts and Notes, click Contact Options.On the Contact Options dialog box, under Contact Linking, select the Show Contact Linking on all Forms check box.

Once you click Contacts, in the Select Contacts dialog box, under Items, select the contact that you want to link to this task. To select multiple contacts, click one contact, hold down CTRL, and then click each additional contact.
 
F

Fuzzybare



Thanks Sue, I did what you suggested and it works but is there anyway to locate individual Contacts differently (than scrolling thu Items) because my Data base includes around 1800 Contacts

I am trying to work with both Contacts and Calendar windows open at the same time because Calendar is more a sense of time and Contacts is more data inclined and I need both at the same time. Any advise on the scrolling issue will be appreciated
 
S

Sue Mosher - Outlook MVP



Thanks Sue, I did what you suggested and it works but is there anyway to locate individual Contacts differently (than scrolling thu Items) because my Data base includes around 1800 Contacts

In the Contacts box, you can type in the name or part of the name and let Outlook resolve it, just as you might in the To box on a message.
 
F

Fuzzybare



Bingo, thanks Sue and you to Dianne, I think am beginning to get to the point I want to be with this.

Sincerely, fuzzybare
 
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