Exporting all contact information from Outlook.

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I am trying to export all of the information from my Outlook to use in some sales software at work. When I export the information as a text or Excel file, I don't get all of the information. By all of the information, I mean all of the phone numbers I have for contacts, all of the addresses,etc. How can I get Outlook to export ALL of the data in it to one file? Thank You

Gordon B-P

I don't think that Outlook WILL export certain user defined fields.

Have you clicked on the "Map Custom Fields" button?

Karl Timmermans

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account

Outlook does export virtually all of the standard Outlook fields (certainly includes addresses and phone numbers) but as Gordon pointed out - exporting user-defined fields whether defined to the item or part of a custom form - cannot be exported via the Outlook export wizard.

You may find either of these of interest in terms of Outlook exporting:

ContactGenie Toolkit - http://www.contactgenie.com/toolkit_4_outlook.htm
(basic contact export to CSV file - no registraton required)

ContactGenie QuickPort - http://www.contactgenie.com/quickport_4_outlook.htm

ContactGenie Exporter - http://www.contactgenie.com/export_4_outlook.htm



I'm not trying to get it to export custom fields or user-defined fields. I'm just trying to get it to export all of the fields that show up in my standard Outlook such as the complete business address, home address, and other address. I want it to export the person's work phone number, business phone number, cell number, home number, fax number, and any other numbers I have for that person. As it is now, it only exports the main address that is displayed on my Outlook page and not all of the addresses. It is the same with phone numbers. It will export the main ones but not all of them that I have. Thanks Again.

Karl Timmermans

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account

The fields that get exported are identified in the field map so to get back to some basic items:

1) - To ensure that every field is included, you would need to review what fields appear in the export field map. The only way to do that is to click on the "Map Custom Fields" button. The label for that button is a misnomer since it has absolutely nothing to do with user-defined fields - just brings you to the import/export field map. The "Map Custom Fields" in this case simply refers to the fact that it lets you select specific fields from the standard list - no more - no less (this is true whether importing or exporting)

2) - To ensure that all fields are included for your export - after clicking on the "Map Custom Fields" button - then click on the "Default Map" on field map page. That will ensure that every field is selected. If you don't do that, then whatever fields were included in any previous export - will appear which may or may not necessarily be the complete list.

If after that, there is missing information - be specific as to "exactly" what field(s) you are referring to.

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