I would like to be able to Forward a Template to a specified email address on receiving an email in the Inbox.

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DVMorris

There is a standard Outlook Rule to REPLY with Template, but I want to FORWARD a Template to a specified address on receipt of emails in the Inbox. The purpose is to alert an irregular business email user on their private email account without actually forwarding the full content of the email (and potentially breaching security)..
 
P

Priyalatha Narayan



Try the steps below.

Create and save the template before creating the rule by following the steps below.

1. Open an email and type in the content.

2. Click File > Save as > Select the location (make a note of the location as you will have to select the template when you are creating the rule).

3. Save it as Outlook Template (select it from the Save as type drop down).

Create the rule.

1. Tools > Rules and Alerts > New Rule > Under Start from a blank rule select Apply rule on messages I receive > Next.

2. Select from people or public group and Where my name is in the to or CC box.

3. Now in the step2 below click on people or public group and select the sender"s email address and click next.

4. Select - Reply using a specific template.

5. Now in the Step2 click on – specific template and click next.

6. From the Look in drop down select – User Template in File System.

7. Click Browse and select the template that you have saved. Click Open. Finish.

8. Now - Check the box next to the rule that you just created and click Run rules now.

9. Check the box next to the rule and click Run Now.
 
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