auto move mails from mailboxes to public folders

  • Thread starter SJ.dk - Johannes Pham
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SJ.dk - Johannes Pham

Hi,

I am currently trying to create a custom mail form which contains a project number (We use public folders for e-mail collaboration) and i'm hoping there is a way to create a rule that can move the mails with the project number to the correct place in the public folder with the same project number.

Anyone tried this before, or know if it is possible?
 
G

Gulab Mallah

I hope Public Folders are Mail enabled ;)
Why would you do it?Gulab | Skype: gulab.mallah
 
S

SJ.dk - Johannes Pham

Hi Gulab,

We are currently using public folders, and everything is working like a charm :)

I just want to make it easier for our employees, as they have to manually move all in/outgoing mails to the correct public folder if it is related to a project
 
A

AndyD_ [MVP]

Have you looked at transport rules? ( Public Folders arent really designed for workflow functionality- but that's another thread)
 
S

SJ.dk - Johannes Pham

Hi Andy,

That's also what i'm thinking of, should have described the issue better :)

My idea, is that the transport rule will look at the custom form field that i will create with the project number, and then move it to the correct public folder with the same project number.

Just want to know if it is possible, maybe someone has done it beafore, and has some experience they want to share with me before i start to dig into it :)

I know this isn't best practice, but we are already using public folders, and they contain alot of data (want to move it to sharepoint in the future when integration with outlook is better)

/Johannes
 
M

mjolinor

The transport rules won't be able to " move" the messages once they're delivered to the users. At best, it would be able to redirect the email in transit, or send a copy to a public folder, and it's going to require one rule per project/public folder.

If I had to do this, I'd look at using a transport rule to send a copy of all the project emails to a common mailbox, then use a scheduled process to periodically sort the emails in the mailbox into the correct public folders, using a PowerShell script and the EWS Managed API.

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