Creating a Reservation Calendar for small business

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I have been put in charge of creating a reservation tool for a small-business-sized graduate school. The administration wants faculty to be able to reserve certain rooms as well as various equipment (projectors, screens, etc.)




I've decided to use Outlook as it serves as our central location for appointments and meetings already. We use Windows Server 2008 R2 for Exchange, and we have a mix of Outlook 2007/2010, but I am using 2010. My question is, what would be the best and most efficient way of doing this?




I know how to create room and equipment mailboxes in exchange; I also know how to create public calendars in Outlook. I just don't know how to tie it all together in a clean and efficient way.




Thanks for any and all responses!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
My recommendation is to use all mailboxes for the resources - not a mix of mailboxes and public folders. Configure the resources to autoaccept (and autodecline if already booked) then all users need to do is invite the resources when they create the meeting.




You'll want to make sure the resources publish free busy as far out as you allow users to book resources. You'll also need to decide if you want to allow users to book recurring appointments with resources. Both of these are configurable in Exchange.
 
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