Text Format Change - Bulk Edit Contact Notes

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forum1

Member
Outlook version
Outlook 2019 64-bit
Email Account
Outlook.com (as MS Exchange)
I keep notes in many of my contacts records. At some point when going from one version of Outlook to a newer version, MS changed the default font for the Notes field from Arial 10 to Calibri 11. Also, some Windows Mobile devices default to Tahoma. Of course any record that already had content in the Notes field with Arial 10 or such remained with that formatting. Is there any way I can easily have Outlook change the formatting on notes contents of all records to Calibri 11? Manually opening each record, selecting all in the Notes field, and changing the font is tedious. Some sort of bulk record edit, able to apply text formatting to existing text, would be great.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You'd need to use VBA to do that. In old versions, you need to use CDO or Redemption (http://www.outlookcode.com/article.aspx?id=3D31). In Outlook 2007/2010, use Inspector.WordEditor to return a Word.Document object and then use Word methods to make the changes.

Or...

Which font is used for most contacts? The font setting is in File, Options, Mail format, Stationery and Fonts - the font for New Mail messages is also used for the Notes field in all Outlook items (well, except for Notes :)). Change it to the one you want to use. This won't fix existing contacts, but will make new ones use the preferred font and most items will have the same font.

I'm trying to find out if its possible to change the default +body font - you can change it in messages by changing the theme but if its possible to change the default theme, it might automatically change all usages of the default +Body style. (However, I'm not sure its possible to change the default theme. All of the other themes listed on Options tab, Themes are here: C:\Program Files\Microsoft Office\Document Themes 14 and can be edited using the same method used to edit calendar printing assistant templates.)

If it were me, I wouldn't make the effort to change all at once - I might change each contact if opened for other purposes, but i would not make a special effort to change all at once. It's just not worth the effort.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Ok.. i figured out how to change the default +Body, but it doesn't appear to apply to previously created items. Darn :( It will apply to all new items though - I'm not sure if its better to change it in Stationery and Fonts or in Styles.




Open an New message form. Place cursor in body and go to Format text, change styles - select a new font style and click Make default. The default +Body style is the selected font when you create a new item (of any type).
 
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