Is it possible to set up an email rule for a user based on alias address?

Status
Not open for further replies.

David_H

Senior Member
Hello, I recently switched to using Exchange for all of my email and am having a hard time doing some things that were very easy using my POP accounts. I used to maintain multiple pop accounts (info@domain.com, sales@domain.com) and direct each account to a different folder based on rules. Since it's not practical to have 7 different Exchange accounts I decided to use one primary account in Exchange and create what I believe are typically referred to as alias addresses for all the extras.

Now I just want to create a rule that directs mail sent to the alias address to the appropriate folder. But this basic function seems to be missing from Exchange?? If I try to create an OWA rule the only option I have is "select "when the message arrives and it was received from", and the only email address I can choose is the primary email address, I cannot choose any of my alias addresses. I even tried manually typing in one of the alias addresses at this step, and it accepts it, but then just applies that rule to ALL incoming mail.

Is there a workaround? I also have control at the Exchange level, though creating a rule there seems to be identical. This is using Office 365 for what it's worth.

Also, I think I could implement this in Outlook where I can do things like look for words in the address, but I want this to apply across all computers and mobile devices, as opposed to being a client rule that only runs in outlook. Hence the reason I am trying to implement it using OWA or Exchange.

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Assuming the mail is coming from the internet and not from other exchange users, you could use a rule that looks for the address in the header and filter on that - it won't work for bulk mail or BCC as the actual address won't be in the header.




FWIW, if you have outlook 2010, you can add multiple exchange accounts to a profile easily - its useful for any acccount you need to replay from as it's next to impossible to reply from the alias addresses.
 

David_H

Senior Member
Thanks Diane, I've set up the rules based on headers and it's working well. But as you say, I've discovered how hard it is to reply from an alias.

BTW, have you discovered the secret of cloning yourself? Because every time I search on some Outlook question, there you are somewhere on the Internet answering it!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No I haven't cloned myself, but i wish i could. <g>
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
e_a_g_l_e_p_i Is it possible it set the fonts used to read incoming mail Using Outlook 25
D Is it possible to set a message as sent programatically? Outlook VBA and Custom Forms 1
D Is it possible to set a message as sent programatically? Outlook VBA and Custom Forms 1
S Is it possible to cusstomise selectable Options in Kalander. Outlook VBA and Custom Forms 1
J Is it no longer possible to suppress Outlook 2019 Invalid Certificate name mismatch security alert via Registry? Using Outlook 1
BretAB Is it possible to add a lookup field to a Message form? Outlook VBA and Custom Forms 4
A Possible to hide ribbon with custom appointment form? Outlook VBA and Custom Forms 3
M possible to search Outlook for multiple email addresses at once? Using Outlook 1
semnaitik Is it possible to recover content from a 0KB PST file? Using Outlook 3
J Is this possible to do with a macro? Outlook VBA and Custom Forms 17
D Is it possible to automatically send an email when it is moved to a folder? Exchange Server Administration 1
T Exchange setup not possible with outlook.de username Using Outlook.com accounts in Outlook 0
H Is it possible to create a view that only show the first task in a list? Using Outlook 1
H Is It Possible to See Who Has Viewed My Calendar in Exchange? Using Outlook 2
P Is it possible to convert address book to "Auto-Complete List" (NK2)? Using Outlook 5
C in outlook 2007-Contact Group-One name have 3 mail id-its possible? Using Outlook 3
J convert .pst to .eml, how is it possible? Using Outlook 1
S Is it possible to recover a permanently deleted email from my .OST file? Using Outlook 0
M Is it possible to restore deleted webmail to server? Using Outlook 3
P Is it possible to write a macro to email to all addresses of selected contacts? Using Outlook 1
D is it possible to have both a POP and IMAP account in Outlook 2013? Using Outlook 5
C Is it possible to have contacts sync real-time between Outlook and iCloud? Using Outlook 1
P Is it possible to sort emails by COUNT of "From" field? Using Outlook 2
Justo Horrillo It's possible to modify the behaviour of the conversation option? Using Outlook 2
S Possible to link to ics file without importing? Using Outlook 4
P Outlook 2003 - possible to recreate corrupt account? Using Outlook 3
FirefIy Marking message read only if replied to the message or Ctrl+Q. Possible? Using Outlook 1
O Script to move emails to a folder based on various possible keywords Outlook VBA and Custom Forms 11
A Is it possible to remove the word Categories: from task list views? Using Outlook 2
B Is it possible with Outlook form Outlook VBA and Custom Forms 5
Steve Jacobs Possible to configure TNEF options based on *sender*? Exchange Server Administration 3
S Is it possible to backup Outlook.com/Outlook 2013 Email & Calendar info? Using Outlook.com accounts in Outlook 3
O Is it possible to go from BCM Office 13 back to BCM Office 2010? BCM (Business Contact Manager) 1
E Show field from account on contact form - possible? BCM (Business Contact Manager) 1
A Possible to modify people preview window? Using Outlook 1
T OL BCM 2007 - Possible to migrate SQL Server Express 2012 ? BCM (Business Contact Manager) 2
V Name of attachment in replies (HTML) - possible?? Using Outlook 12
C Is it possible: List of URL fields BCM (Business Contact Manager) 0
D Frequently used response short cut possible macro Using Outlook 1
mrje1 Assigned Categories keep getting deleted in mail, bug? How to fix if possible? Using Outlook 5
Commodore Exporting all contacts to VCF files possible? Using Outlook 4
M I'd like to alter the appointment balloons. Possible? Calendar Printing Assistant 6
J Is it possible to highlight a folder in Outlook 2007? Using Outlook 2
L I want ONE calendar if possible with no overlaying Using Outlook 1
S possible to access my PST file on the Internet Using Outlook 2
N Outlook Rules - is this possible? Using Outlook 3
G Possible to create reports that return contacts based on account criteria? BCM (Business Contact Manager) 0
N Citrix installation possible? BCM (Business Contact Manager) 1
T Is it possible to hide a mailbox but still send on the behalf of. Exchange Server Administration 1
K Possible to have a calendar which defaults to no reminder? Using Outlook 3

Similar threads

Top