exceptions to recurring appointments in calendar

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scorpioskies

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Outlook version
Outlook 2007
Email Account
POP3
I had set up several recurring appointments in my outlook calendar for the individual schedules of my daycare children. When the schedule changed, I went in to to event and ended the recurrence on the last day of that schedule so that I could create a new one. It told me that any exceptions with this appointment would be lost. I did not understand what that meant, so I accepted it. I immediately lost all of the records of the child's attendance backward to the date I started that recurrence because I had altered it each day as the parent changed the schedule by dragging the ends of the event in the calendar up and down to match the actual time the child arrived or left. There was no other option for changing the schedule, so I am at a complete loss. I saw that there was an "undo" option on the page before I pressed the button, but I was not able to use it after making this huge mistake. I have now lost 1/3 of my daycare record of attendance for this calendar year. Is there any way to recover it?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Unless you have a backup copy of the calendar, no, you can't recover it.


In the future, export the event to excel or csv format before changing it then make the changes and import the file you just exported - this will import individual items with the notes for each date intact. (Excel format is easier to use if you want to view or edit before importing) And of course, back up the calendar regularly. (You can make a copy of your pst file weekly as a back up.)




Tip: *copy* the event(s) you need to change to a new blank calendar folder and export that folder - this will a) give you a backup copy until you are sure everything is a-ok and b) allows you to export only those items.
 
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