Addin / macro / rule to highlight email addresses outside company in To: field

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pprice

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Is there an add-in or a way to highlight email addresses in the To: or cc: field that are going to an address outside my organization automatically to avoid accidentally typing/autocompleting an unintentional address?

I set up my email NOT to autosend and find myself re-opening emails in the outbox to double-check this constantly. It would be great if I could quickly identify emails outside the organization visually by color-coding them, just like Outlook 2010/Exchange 2010 does with people that currently have out-of-office messages set (they show up in a blue/green for me and flash there out-of-office message along the top in real time)

FYI, I have tried searching for this and can't seem to find anything other than a few similar requests but no responses/solutions

Thanks

Paul
 

Forum Admin

Senior Member
Re: Addin / macro / rule to highlight email addresses outside company in To: f

It's not something you can do in the compose message field but you could use VBA to check when you send it to the outbox - this could get annoying because it will pop up an "are you sure" message for every message.

I believe you could use a custom view to highlight messages to outside addresses in the outbox or a rule to hold mail sent to outside addresses. (I'll test it.)
 

Forum Admin

Senior Member
Re: Addin / macro / rule to highlight email addresses outside company in To: f

Rules: If using Exchange server, create an after sending rule and enter @ as the word in the email address. Action is defer by xx minutes. Mail to internal users is sent, outside addresses are held for review. I have the Outbox folder on my favorites list and its bolded until the message is sent. (Internal mail bolds it for a couple of seconds)

Custom view: Use conditional formatting and put @ in the Sent to field on the first page of the Conditional formatting dialog. This is only useful if you hold all mail, either for xx minutes using a rule or don't use send immediately.

In both cases, it works because Exchange addresses don't contain an @ sign. If not using Exchange, then you'd need to add an exception to the Rule for your domain name.
 

dohodoho

New Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server 2010
Is there an add-in or a way to highlight email addresses in the To: or cc: field that are going to an address outside my organization automatically to avoid accidentally typing/autocompleting an unintentional address?

Hi, yes I created just such an add-in. Try it out and see if it fit your needs. www.safesendsoftware.com

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