Choose Which Calendar/PST Creates Reminder

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fr8549

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
New OS, new Outlook version, old methods. I need some direction. I did use Windows XP Pro and MS Office XP; now using Windows 7 and Office 2010.

Every year I start a new PST file. I create a copy of last year's, delete the e-mails from the complex sub-folder arrangement, but leave the Calendar, Contacts, Tasks, and Notes folders intact. This provides a complete archive of the last year, and I keep one or two previous years' files open when Outlook runs.

This year, however, I started using a Windows 7 PC and Office 2010. I imported my PSTs and started using it with few significant issues beyond learning the new interface.

At the new year, I created the new PST as I had in the past, named this year's with a new file name and PST name, made it the default, changed all the accounts (24 POP3 accounts) to deliver mail to the new PST's Inbox, and started to receive and send mail as I had expected. Everything, so far, worked correctly.

The calendar reminders, however, are being generated by both the previous year's calendar folder and this year's. Since I use the previous year's as a reference, I don't want to delete any entries. When I close that PST, I only get one reminder for events that are duplicated on both. When I open it, I get two reminders. The older calendars that are still open and have never-ending recurrences don't generate reminders.

How do I turn off the reminders from last year's calendar? What setting in Outlook 2010, that accepts multiple calendars, will referee which calendars actually get to generate a reminder?

Thanks.

fr8549
 

fr8549

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
In Outlook 2010, can I choose which open PSTs generate calendar reminders? I only want the default PST calendar to generate alarms/reminders, not other open PSTs.

Thanks.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No, you can't choose which pst trigger reminders. You can disable indexing, but then you can't find anything... if you don't want reminders, I'd create custom list view that groups by reminders then drag from the yes reminders to the no reminders to turn them all off. See Change reminders on several items for a tutorial.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Oops - I forgot about the setting for pst files that do not have an email account assoicated with them - you can turn off reminders for these pst files but it will also keep the flagged messages out of the to-do bar. Right click on the top level folder (usually says Personal folders or your email address) and choose properties - right above the Folder Size button is an option to display reminders and flags. If you don't see that option, then the pst file has an account delivered to it or is set as default.
 
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