[outlook-users] email notification

Status
Not open for further replies.
C

Charles King

Is there a way to be notified immediately when an email comes in?

Charles P. King

[Non-text portions of this message have been removed]
 
what version are you using?

Jim Wagner

________________________________

________________________________
From: Charles King <charleskingcpa (AT) comcast (DOT) net
To: outlook-users (AT) yahoogroups (DOT) com

Sent: Wednesday, January 11, 2012 7:10 AM

Subject: [outlook-users] email notification

Is there a way to be notified immediately when an email comes in?

Charles P. King

[Non-text portions of this message have been removed]
 
2010

From: outlook-users (AT) yahoogroups (DOT) com [mailto:eek:utlook-users (AT) yahoogroups (DOT) com]

On Behalf Of Jim Wagner

Sent: Wednesday, January 11, 2012 9:58 AM

To: outlook-users (AT) yahoogroups (DOT) com

Subject: Re: [outlook-users] email notification

what version are you using?

Jim Wagner

________________________________

________________________________

From: Charles King <charleskingcpa (AT) comcast (DOT) net

<mailto:charleskingcpa%40comcast.netTo: outlook-users (AT) yahoogroups (DOT) com <mailto:eek:utlook-users%40yahoogroups.com
Sent: Wednesday, January 11, 2012 7:10 AM

Subject: [outlook-users] email notification

Is there a way to be notified immediately when an email comes in?

Charles P. King

[Non-text portions of this message have been removed]
 
Sure. What type of email account?

You can use a rule to popup a new message alert or, for most accounts in most versions, display an envelope icon, play a sound, and in 2003 and up, popup the Desktop Alert. IMAP and Hotmail Connector are often problematic though. Messages moved to other folders on the server (IMAP and Exchange) won't trigger the new message alerts or rules when you download them.
 
Diane, you're talking to an "idiot" ( : at least in terms of IMAP etc. I'm

ok otherwise, and still at simplistic level of Outlook (2010).

I have Comcast.net, but I have a feeling you're asking me more than that as

to "type" of email account.

Protocol question: Jim was kind enough to reply to me, but my original

question came back to me as if I had sent it to myself. In general, should I

always hit "Reply All" as opposed to "Reply"?

> .

From: outlook-users (AT) yahoogroups (DOT) com [mailto:eek:utlook-users (AT) yahoogroups (DOT) com]

On Behalf Of Diane Poremsky

Sent: Wednesday, January 11, 2012 10:18 AM

To: outlook-users (AT) yahoogroups (DOT) com

Subject: RE: [outlook-users] email notification

Sure. What type of email account?

You can use a rule to popup a new message alert or, for most accounts in

most versions, display an envelope icon, play a sound, and in 2003 and up,

popup the Desktop Alert. IMAP and Hotmail Connector are often problematic

though. Messages moved to other folders on the server (IMAP and Exchange)

won't trigger the new message alerts or rules when you download them.
 
Reply will send it to the list only, reply to all may include your address too (it doesn't for me). You may get copies of all mail you send to the list (unless you use gmail) -this will come from the yahoo servers.

I don't know if Comcast supports imap - go to File, Account Settings, and look to the right of the Comcast account name in the list - does it say POP3 or IMAP?

Check File, Options, Mail - near the top are the new mail alert options. Are the options selected?

See http://www.slipstick.com/outlook/2010/outlook-2010s-new-mail-icon/, especially if you use Windows 7 as it hides the envelope icon that is normally in the tray. Right click on the Outlook icon (may be the orange O or 2 envelopes being mail if outlook is checking mail). Is Show new desktop alert enabled? Desktop alerts are the little blue windows that come up on screen. (screenshots here: http://www.outlook-tips.net/tips/tip-245-outlook-2003s-desktop-alerts-settings/)

Final option is with rules - you can either show the blue desktop alert for specific messages or an ugly gray window dialog that will stay up until you close it. You would use the desktop alert rule if you turn all alerts in Outlook options and only want to show alerts for certain email. The ugly gray alert rule is used for important email, independent of the Outlook options.
 
Rules will also allow you to allocate sounds to received messages.

You won't want to do this in a large office, but on your own it can help to

now that you have received a message from a particular source.

Then again, I don't know if you want an notification for all email or just

some of it.

MK

On 11 January 2012 15:54, Diane Poremsky <diane (AT) slipstick (DOT) com> wrote:


> **

> Reply will send it to the list only, reply to all may include your address
> too (it doesn't for me). You may get copies of all mail you send to the
> list (unless you use gmail) -this will come from the yahoo servers.

> I don't know if Comcast supports imap - go to File, Account Settings, and
> look to the right of the Comcast account name in the list - does it say
> POP3 or IMAP?

> Check File, Options, Mail - near the top are the new mail alert options.
> Are the options selected?

> See http://www.slipstick.com/outlook/2010/outlook-2010s-new-mail-icon/,especially if you use Windows 7 as it hides the envelope icon that is
> normally in the tray. Right click on the Outlook icon (may be the orange O
> or 2 envelopes being mail if outlook is checking mail). Is Show new desktop
> alert enabled? Desktop alerts are the little blue windows that come up on
> screen. (screenshots here:
> http://www.outlook-tips.net/tips/tip-245-outlook-2003s-desktop-alerts-settings/)

> Final option is with rules - you can either show the blue desktop alert
> for specific messages or an ugly gray window dialog that will stay up until
> you close it. You would use the desktop alert rule if you turn all alerts
> in Outlook options and only want to show alerts for certain email. The ugly
> gray alert rule is used for important email, independent of the Outlook
> options.

>
 
Rules Wizard pointed me to the right place. Problem saved; thank you all!

From: outlook-users (AT) yahoogroups (DOT) com [mailto:eek:utlook-users (AT) yahoogroups (DOT) com]

On Behalf Of Michael Kenward

Sent: Wednesday, January 11, 2012 11:26 AM

To: outlook-users (AT) yahoogroups (DOT) com

Subject: Re: [outlook-users] email notification

Rules will also allow you to allocate sounds to received messages.

You won't want to do this in a large office, but on your own it can help to

now that you have received a message from a particular source.

Then again, I don't know if you want an notification for all email or just

some of it.

MK

On 11 January 2012 15:54, Diane Poremsky <diane (AT) slipstick (DOT) com

<mailto:diane%40slipstick.com> > wrote:


> **

> Reply will send it to the list only, reply to all may include your address
> too (it doesn't for me). You may get copies of all mail you send to the
> list (unless you use gmail) -this will come from the yahoo servers.

> I don't know if Comcast supports imap - go to File, Account Settings, and
> look to the right of the Comcast account name in the list - does it say
> POP3 or IMAP?

> Check File, Options, Mail - near the top are the new mail alert options.
> Are the options selected?

> See


http://www.slipstick.com/outlook/2010/outlook-2010s-new-mail-icon/,especiall

y if you use Windows 7 as it hides the envelope icon that is
> normally in the tray. Right click on the Outlook icon (may be the orange O
> or 2 envelopes being mail if outlook is checking mail). Is Show new


desktop
> alert enabled? Desktop alerts are the little blue windows that come up on
> screen. (screenshots here:
>


http://www.outlook-tips.net/tips/tip-245-outlook-2003s-desktop-alerts-settin

gs/)

> Final option is with rules - you can either show the blue desktop alert
> for specific messages or an ugly gray window dialog that will stay up


until
> you close it. You would use the desktop alert rule if you turn all alerts
> in Outlook options and only want to show alerts for certain email. The


ugly
> gray alert rule is used for important email, independent of the Outlook
> options.

>
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
T How to configure Outlook for two users on a single Windows account Using Outlook 3
A Any way to make Outlook Calendar invitations look right to Gmail/Google Calendar users? Using Outlook 3
T Outlook.com calendar as Group Calendar for Outlook 2013 users Using Outlook.com accounts in Outlook 2
D Preventing users to disable an Outlook Add-in Using Outlook.com accounts in Outlook 5
C Outlook 2010, Need to restrict domain users from installing any sort of a addin in outlook Using Outlook 2
T Auto synching a single contact folder for multiple Outlook users with Exchange Exchange Server Administration 9
E Inform other Outlook users Using Outlook 1
K Editing a .PRF file for new users after deploying Outlook 2010 with MSP Using Outlook 5
J Multiple users on Outlook 2010 with one Windows login - privacy? Using Outlook 4
I Outlook 2003 - 2 Users Receiving messages that are garbled Using Outlook 25
C [outlook-users] Outlook for Mac Using Outlook 14
J [outlook-users] Icloud + Mapi profile + Using Outlook 1
S [outlook-users] Create contact group from other user's contacts Using Outlook 1
C [outlook-users] Display Name Using Outlook 3
J [outlook-users] outlook 2007 Sp2: Error message to quit outlook Using Outlook 9
T [outlook-users] e masil forwarding Using Outlook 2
C [outlook-users] Public Contact Folder not Listed under contacts tab Using Outlook 3
R [outlook-users] Messages won't archive Using Outlook 5
G [outlook-users] New PST Using Outlook 2
J Re: [outlook-users] track time in outlook 2007 cal Using Outlook 2
B [outlook-users] Re: Why have I gotten to many "reminders" for birthdays that "occurred" on Jan. 1??? Using Outlook 3
B set deafult view in public folder for all users from outlook 2010 64bit Using Outlook 0
S Need decent intro to BCM for Outlook users BCM (Business Contact Manager) 1
J Outlook 2007 and 2010 for multiple calendar users Using Outlook 1
B Scheduling a Meeting Resource (Room) with a conflict doesn't indicate any conflict on users calendar in Outlook 2007 Using Outlook 1
S Looking for client-side method (Outlook 2007/Exchange 2007) for users to delete Outlook VBA and Custom Forms 2
J Some Users Use Regular Outlook BCM (Business Contact Manager) 1
U Publishing Outlook forms to a subset of users Outlook VBA and Custom Forms 2
J Hotmail drafts started on desktop disappear, but show in web version of Outlook Using Outlook 0
Z Hotmail account deleted from outlook and issue with account not exist Using Outlook 0
J 'Name on the security certificate is invalid or...' - Outlook on desktop talking to hotmail.com account Using Outlook.com accounts in Outlook 5
J Outlook, Word, Access crash unless run in Admin mode - time dependent it seems Using Outlook 10
T Why do Outlook Desktop 2021 tasks from my wife's email show up in my task pane? Using Outlook 2
B Delete Read Receipts in Your Outlook Outlook VBA and Custom Forms 0
M Outlook changes the "Modified" field when moving/copying a Contact. Using Outlook 0
macdotcom Outlook 365 Outlook folder export to PST archival tool - close, but need a nudge Outlook VBA and Custom Forms 2
M Outlook 2016 still feature updating Using Outlook 0
e_a_g_l_e_p_i Question about Outlook 2021 and Gmail Using Outlook 9
J Outlook VBA to send from Non-default Account & Data Files Outlook VBA and Custom Forms 3
P Limited Support for 3rd Party Mail in new Outlook? Using Outlook 1
O Any 3rd party tool that sync (mirror) from Outlook Calendar to Google Calendar? Using Outlook 5
T Outlook is categorizing emails incorrectly Using Outlook 1
R Legacy Outlook on Mac Email Cache Using Outlook 0
A Outlook can't remember outlook.com, Exchange password. Using Outlook 6
S Related messages show in main Outlook window vice new Advanced Find windows Using Outlook 1
H Force Outlook 2019 with GMail 2-Step to Require Login? Using Outlook 0
G Retaining Tabs in outlook body Using Outlook 2
V Setting up Outlook 2021 on new computer Using Outlook 2
G Add Map It button to Custom Contacts Form in Outlook Outlook VBA and Custom Forms 1
X Custom icon (not from Office 365) for a macro in Outlook Outlook VBA and Custom Forms 1

Similar threads

Back
Top