[outlook-users] email notification

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C

Charles King

Is there a way to be notified immediately when an email comes in?

Charles P. King

[Non-text portions of this message have been removed]
 
J

Jim Wagner

what version are you using?

Jim Wagner

________________________________

________________________________
From: Charles King <charleskingcpa (AT) comcast (DOT) net
To: outlook-users (AT) yahoogroups (DOT) com

Sent: Wednesday, January 11, 2012 7:10 AM

Subject: [outlook-users] email notification

Is there a way to be notified immediately when an email comes in?

Charles P. King

[Non-text portions of this message have been removed]
 
C

Charles King

2010

From: outlook-users (AT) yahoogroups (DOT) com [mailto:eek:utlook-users (AT) yahoogroups (DOT) com]

On Behalf Of Jim Wagner

Sent: Wednesday, January 11, 2012 9:58 AM

To: outlook-users (AT) yahoogroups (DOT) com

Subject: Re: [outlook-users] email notification

what version are you using?

Jim Wagner

________________________________

________________________________

From: Charles King <charleskingcpa (AT) comcast (DOT) net

<mailto:charleskingcpa%40comcast.netTo: outlook-users (AT) yahoogroups (DOT) com <mailto:eek:utlook-users%40yahoogroups.com
Sent: Wednesday, January 11, 2012 7:10 AM

Subject: [outlook-users] email notification

Is there a way to be notified immediately when an email comes in?

Charles P. King

[Non-text portions of this message have been removed]
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Sure. What type of email account?

You can use a rule to popup a new message alert or, for most accounts in most versions, display an envelope icon, play a sound, and in 2003 and up, popup the Desktop Alert. IMAP and Hotmail Connector are often problematic though. Messages moved to other folders on the server (IMAP and Exchange) won't trigger the new message alerts or rules when you download them.
 
C

Charles King

Diane, you're talking to an "idiot" ( : at least in terms of IMAP etc. I'm

ok otherwise, and still at simplistic level of Outlook (2010).

I have Comcast.net, but I have a feeling you're asking me more than that as

to "type" of email account.

Protocol question: Jim was kind enough to reply to me, but my original

question came back to me as if I had sent it to myself. In general, should I

always hit "Reply All" as opposed to "Reply"?

> .

From: outlook-users (AT) yahoogroups (DOT) com [mailto:eek:utlook-users (AT) yahoogroups (DOT) com]

On Behalf Of Diane Poremsky

Sent: Wednesday, January 11, 2012 10:18 AM

To: outlook-users (AT) yahoogroups (DOT) com

Subject: RE: [outlook-users] email notification

Sure. What type of email account?

You can use a rule to popup a new message alert or, for most accounts in

most versions, display an envelope icon, play a sound, and in 2003 and up,

popup the Desktop Alert. IMAP and Hotmail Connector are often problematic

though. Messages moved to other folders on the server (IMAP and Exchange)

won't trigger the new message alerts or rules when you download them.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Reply will send it to the list only, reply to all may include your address too (it doesn't for me). You may get copies of all mail you send to the list (unless you use gmail) -this will come from the yahoo servers.

I don't know if Comcast supports imap - go to File, Account Settings, and look to the right of the Comcast account name in the list - does it say POP3 or IMAP?

Check File, Options, Mail - near the top are the new mail alert options. Are the options selected?

See http://www.slipstick.com/outlook/2010/outlook-2010s-new-mail-icon/, especially if you use Windows 7 as it hides the envelope icon that is normally in the tray. Right click on the Outlook icon (may be the orange O or 2 envelopes being mail if outlook is checking mail). Is Show new desktop alert enabled? Desktop alerts are the little blue windows that come up on screen. (screenshots here: http://www.outlook-tips.net/tips/tip-245-outlook-2003s-desktop-alerts-settings/)

Final option is with rules - you can either show the blue desktop alert for specific messages or an ugly gray window dialog that will stay up until you close it. You would use the desktop alert rule if you turn all alerts in Outlook options and only want to show alerts for certain email. The ugly gray alert rule is used for important email, independent of the Outlook options.
 
M

Michael Kenward

Rules will also allow you to allocate sounds to received messages.

You won't want to do this in a large office, but on your own it can help to

now that you have received a message from a particular source.

Then again, I don't know if you want an notification for all email or just

some of it.

MK

On 11 January 2012 15:54, Diane Poremsky <diane (AT) slipstick (DOT) com> wrote:


> **

> Reply will send it to the list only, reply to all may include your address
> too (it doesn't for me). You may get copies of all mail you send to the
> list (unless you use gmail) -this will come from the yahoo servers.

> I don't know if Comcast supports imap - go to File, Account Settings, and
> look to the right of the Comcast account name in the list - does it say
> POP3 or IMAP?

> Check File, Options, Mail - near the top are the new mail alert options.
> Are the options selected?

> See http://www.slipstick.com/outlook/2010/outlook-2010s-new-mail-icon/,especially if you use Windows 7 as it hides the envelope icon that is
> normally in the tray. Right click on the Outlook icon (may be the orange O
> or 2 envelopes being mail if outlook is checking mail). Is Show new desktop
> alert enabled? Desktop alerts are the little blue windows that come up on
> screen. (screenshots here:
> http://www.outlook-tips.net/tips/tip-245-outlook-2003s-desktop-alerts-settings/)

> Final option is with rules - you can either show the blue desktop alert
> for specific messages or an ugly gray window dialog that will stay up until
> you close it. You would use the desktop alert rule if you turn all alerts
> in Outlook options and only want to show alerts for certain email. The ugly
> gray alert rule is used for important email, independent of the Outlook
> options.

>
 
C

Charles King

Rules Wizard pointed me to the right place. Problem saved; thank you all!

From: outlook-users (AT) yahoogroups (DOT) com [mailto:eek:utlook-users (AT) yahoogroups (DOT) com]

On Behalf Of Michael Kenward

Sent: Wednesday, January 11, 2012 11:26 AM

To: outlook-users (AT) yahoogroups (DOT) com

Subject: Re: [outlook-users] email notification

Rules will also allow you to allocate sounds to received messages.

You won't want to do this in a large office, but on your own it can help to

now that you have received a message from a particular source.

Then again, I don't know if you want an notification for all email or just

some of it.

MK

On 11 January 2012 15:54, Diane Poremsky <diane (AT) slipstick (DOT) com

<mailto:diane%40slipstick.com> > wrote:


> **

> Reply will send it to the list only, reply to all may include your address
> too (it doesn't for me). You may get copies of all mail you send to the
> list (unless you use gmail) -this will come from the yahoo servers.

> I don't know if Comcast supports imap - go to File, Account Settings, and
> look to the right of the Comcast account name in the list - does it say
> POP3 or IMAP?

> Check File, Options, Mail - near the top are the new mail alert options.
> Are the options selected?

> See


http://www.slipstick.com/outlook/2010/outlook-2010s-new-mail-icon/,especiall

y if you use Windows 7 as it hides the envelope icon that is
> normally in the tray. Right click on the Outlook icon (may be the orange O
> or 2 envelopes being mail if outlook is checking mail). Is Show new


desktop
> alert enabled? Desktop alerts are the little blue windows that come up on
> screen. (screenshots here:
>


http://www.outlook-tips.net/tips/tip-245-outlook-2003s-desktop-alerts-settin

gs/)

> Final option is with rules - you can either show the blue desktop alert
> for specific messages or an ugly gray window dialog that will stay up


until
> you close it. You would use the desktop alert rule if you turn all alerts
> in Outlook options and only want to show alerts for certain email. The


ugly
> gray alert rule is used for important email, independent of the Outlook
> options.

>
 
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