Rotating Meetings in Outlook?

Status
Not open for further replies.

majorleap

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Is there an easy way to do rotating meetings in outlook?

For example, every Wednesday from 1-2pm I want to meet with 1 of the 4 people on my team.

Wednesday #1, Meet with person #1

Wednesday #2, Meet with person #2

Wednesday #3, Meet with person #3

Wednesday #4, Meet with person #4

Wednesday #5, Meet with person #1

and so on...

I can schedule 4 repeating meetings to accomplish this. However, the problem starts when I'm unable to make the meeting on Wednesday #3. Rather than cancelling the meeting with person #3, I'd rather just push the whole schedule out 1 week so it looks like this

Wednesday #1, Meet with person #1

Wednesday #2, Meet with person #2

Wednesday #3, Vacation

Wednesday #4, Meet with person #3

Wednesday #5, Meet with person #4

Wednesday #6, Meet with person #1

and so on...

Is there a way to do this in outlook without having to constantly cancel and reschedule all my recurring meetings or block the time and manage it manually? Thank you in advance for any suggestions or tips.
 

larry

Senior Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
You need 4 apt, one with each person. To reduce cancelations and rescheduling, I'd do no more than about 6 months of appointments, fewer if you know when you'll be out - end the week before, restart the week after. That will reduce the cancellations and be a little more automated than manually creating individual appt.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
J Recurrence pattern blank on recurring meetings? Using Outlook 4
M add new attendee to existing meetings with VBA Outlook VBA and Custom Forms 5
P Add inanimate objects to meetings? Using Outlook 1
V Accepted meetings do not get the default reminder Using Outlook 0
P Automatically Categorize Meetings once they are accepted Outlook VBA and Custom Forms 5
B Outlook 2013/Exchange 2013 - Conf Rooms not fully booking "resolved conflict" meetings Using Outlook 3
A Auto Accept Meetings from the General Calendar Using Outlook 3
F Finding Meetings/Tasks in a date range Using Outlook 1
Diane Poremsky Outlook Meetings disappear from the Calendar Using Outlook 0
Diane Poremsky Booking meetings more than 180 days out Using Outlook 1
Diane Poremsky Add a Charm to Outlook Meetings Using Outlook 0
Robert England No Meetings on Friday Exchange Server Administration 0
S Different alert time for different meetings Using Outlook 1
T outlook cal for mac changes times of recurring meetings on its own Using Outlook 1
Britonius Delegate cannot view meetings marked Private by Another Chairperson Using Outlook 7
M How to get information about a set of meetings Outlook VBA and Custom Forms 3
N User deleted old meetings? Using Outlook 1
4 VBA - How to retrieve Meetings Saved but Not Sent? Using Outlook 0
X When travel between time zones Calendar Daily Items a fixed times vs Meetings? Using Outlook 2
B Unable to Accept meetings that are already Tentatively accepted Using Outlook 2
M Don't have permission to schedule meetings on behalf Using Outlook 1
E Blocking specific meetings Using Outlook 2
X Can you get outlook to ignore certain weeks for recurring meetings? Using Outlook 1
R Mandatory meetings Exchange Server Administration 1
F force new meetings and appointments to send from my IMAP account Using Outlook 7
Z Meetings not staying in Calendar Using Outlook 11
T Exchange / Outlook 2010 - How to cancel meetings but retain the calendar entry Using Outlook 4
G Meetings in Outlook 2010 Using Outlook 1
M Change Meetings to Appointments in Outlook 2003 Using Outlook 6
K Outlook 2010 calendar issue - accepting meetings Using Outlook 3
C Accepted meetings doesn't show in clandar Using Outlook 1
M Outlook List View not showing all meetings Using Outlook 3
M not all meetings are transfering to CPA Using Outlook 2
S Organizer of meeeting options not present on past meetings Using Outlook 1
K Private meetings do no show in meeting scheduling Using Outlook 2
B Programmatically scheduling WebEx meetings through Outlook Outlook VBA and Custom Forms 1
S How to read single instance of recursive meetings in Outlook Outlook VBA and Custom Forms 1
S How to read single instance of recursive meetings in Outlook Outlook VBA and Custom Forms 1
HarvMan Outlook 365 loses "outlook.com" exchange server settings Using Outlook 1
HarvMan Outlook.com Account Using Outlook 3
D Office 365 Outlook desktop app prompts for all account passwords on startup Using Outlook 4
D Alerts in outlook Using Outlook 1
richardwing Auto forward email that is moves into a specific outlook folder Outlook VBA and Custom Forms 5
L Recommendations for Utility to Backup Outlook 365 Account Settings Using Outlook 0
J Recommendations for Outlook Duplicate Email Remover Using Outlook 6
O Outlook - How to embed font ? (If at all possible) Using Outlook 2
Z New minimum Outlook for Windows version requirements for Microsoft 365/Exchange Online Using Outlook.com accounts in Outlook 4
T How to configure Outlook for two users on a single Windows account Using Outlook 3
R Outlook 2021 Having problem setting up outlook 2021 with windows 11. I have 3 gmail accounts and I want the 3 gmail, emails to merge into the same outlook input. Using Outlook.com accounts in Outlook 0
e_a_g_l_e_p_i Outlook 2021 all appointments not showing in calendar Using Outlook 2

Similar threads

Top