Upgraded from 2003 to 2010...I am missing Exmerge. HELP!!!

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gwbmcse

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
We have a written policy that says all mail past 60 old days will be deleted. With 2003, this used to be an easy, although manual, task of complying. Microsoft has messed that up from what I can tell. I currently run Exchange 2010 14.2 (Build 247.5). Here's what I have tried:

1. Retention Policy - This is a great idea but doesn't work in practice that i can see. I created tags for Sent, Inbox, Deleted and User Folders and applied them to a policy. Two problems with this: 1. Deleted Items never clear, not even after a couple of weeks. 2. User Folders also gets Notes and that's no good.

2. Tried Power script command: Search-Mailbox -Identity "MailboxName" -SearchQuery "Received:> $($Today) and Received:(Today)" -DeleteContent -force where $Today is a date variable. Works great but once again attacks the Notes and I have to set a script to run against every mailbox.

3. Third party application - They all seem to run PS scripts in the background so essentially are GUI versions of #2

Now, I'm down to the last thing I can think of...let Outlook do the work. I'm looking for a way, without having to visit every client, to set Outlooks Auto-Archive on each default folder to delete anything older than 60 days. I'm looking at the GPO ADMX templates for Office but I don't think they will work. Seems to me that those settings are server side since the Auto-Archive setting do not change even if the user switches pc's.

I just need a way to delete all but 60 days of email out of the Inbox, Deleted, and Sent with the ability to exclude certain mailboxes. Does that even exist anymore???
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
1. It should work... but the scheduling can be confusing. The clock starts when the item is deleted, not on it's age.

2. Did you apply a retention policy to Notes? Retention Tags and Retention Policies: Exchange 2013 Help

AutoArchive settings that are in the registry can be enabled with a log on script. I'm not sure if everything is in the registry though.
 

gwbmcse

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
1. It should work... but the scheduling can be confusing. The clock starts when the item is deleted, not on it's age.

2. Did you apply a retention policy to Notes? Retention Tags and Retention Policies: Exchange 2013 Help

AutoArchive settings that are in the registry can be enabled with a log on script. I'm not sure if everything is in the registry though.

1. So it could take up to 60 days before they start deleting? My users still have Deleted Items going back to August which is the last time I ran exmerge when we were on 2003.

2. I created individual tags of type Inbox, Deleted Items, Sent and All other folders in the mailbox and associated those 4 tags to a single policy. The last one is the one getting the Notes but I need some way to get user created folders.

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Yes. It will be 60 days from deletion. AutoArchive works the same was on the deleted folder I think.

I noticed that I had old items in my deleted items folder after moving from a service that did not use retention policies to office365, which does. I'm not sure what was going on - these items did not have a policy applied. Adding date fields to the view showed no received (or created, if non-mail item) dates, only the modified date, which is when it was deleted. I manually deleted those and it's been working better, I think.

I thought about going back to using autoarchive to delete junk mail empty the deleted items, but autoarchive is disabled when using archive mailboxes. :(
 
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