Deleted Items

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dewetb

Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
I have a client that uses his deleted items as a temporary storage. We moved the company to a new system and the result is that the deleted items will be cleared every 3 months. Is there a way that I can create a folder that if he deletes a mail it would go into this folder and when deleted from this folder it will go to deleted items.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Is he using Outlook 2010? I'd create quick step to use for him to move things that need filed.

The only way to use a temp folder if he hits delete is with a macro that moves mail that is added to the folder - but this would prevent mail he wants deleted from being deleted.
 

dewetb

Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
Is he using Outlook 2010? I'd create quick step to use for him to move things that need filed.

The only way to use a temp folder if he hits delete is with a macro that moves mail that is added to the folder - but this would prevent mail he wants deleted from being deleted.

"Hi do you have a example of the macro, he is fine moving the files manually"
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
The macro would watch for anything added to the deleted folder and move it - he'll need to use Shift+Delete to delete anything. (I think Shift+Delete will bypass the macro.)

See macro-move-aged-mail/#comment-176400 for a code sample. You'll put the move to folder in this line -

Set fldMove = Session.GetDefaultFolder(olFolderInbox).Folders("Deleted Stuff")
 

dewetb

Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
"Hi do you have a example of the macro, he is fine moving the files manually"

Thanks, another simple question for the same user, created a rule that moves e-mail send to a specific alias directly into a sub folder. The rule works but it takes about 12 hours to do the move. Other rules works quickly.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Is it moved in outlook but not synced up to the server? The move should be immediate, the sync may take longer, depending on your config, specifically the send and receive settings.
 
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