Viewing tasks for all users within a group in a single view?

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travisf

Member
Outlook version
Outlook 2007
Email Account
Exchange Server
I work in a small group. I would like to be able to have each person in the group share their tasks, and the manager of the group view the tasks of everyone in the group in a single view - preferably the "task timeline" style view. Is this possible?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You can share task folders when you use exchange server mailboxes - right click on the folder, choose Properties and assign permissions to the group (preferred) or to each person.

If the group is in the Active Directory, for a distribution list for example, then you can use that to assign permission - all members of the group will get the same permission. They will also need "Folder visible" permission on the mailbox. See sharing the folder - as long as it's a default folder, it can be opened using File, Open > Other users folder.
 

travisf

Member
Outlook version
Outlook 2007
Email Account
Exchange Server
You can share task folders when you use exchange server mailboxes - right click on the folder, choose Properties and assign permissions to the group (preferred) or to each person.

If the group is in the Active Directory, for a distribution list for example, then you can use that to assign permission - all members of the group will get the same permission. They will also need "Folder visible" permission on the mailbox. See sharing the folder - as long as it's a default folder, it can be opened using File, Open > Other users folder.

Diane,

When I use the term "group" just meant our organization structure @ work, not a group in an outlook/server/etc. sense.

I have already had another co-worker share their task list with me. They shared the folder by simply right-clicking -> "Share Tasks" and sending to me. I am able to see it without any problems, but what I cannot figure out how to do is see it AND my task list AND another co-worker's task list simultaneously.

Travis
 
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