Outlook - alternatives to Rules / Junk?

Status
Not open for further replies.

Richard Flack

New Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Ive been told by MS that Outlook 2013 Rules dont work right with IMAP. (That is certainly not inconsistent with my experience migrating form Outlook 2007).
Im trying to manage my Bulk Mailings (ie 'spam' that I actually want to keep, at least for limited time periods).

Are there reliable add-ins that do this? That work with IMAP Ok? That can work within a moderate sized mail file (approx 5 GB) and a largeish inbox (right now sitting at 17k msgs thanks to sync moving back all the msgs that Rules had hived off to multiple other folders, archives etc - it SHOULD be around 6k).
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Rules are buggy with imap in all versions of outlook - they don't run until the entire message is downloaded and with imap, it's usually headers first, then bodies, and this can interfere with the rules processing. It's a little better in 2013, but not much IMHO.

Try auto-mate - I don't know how it is with imap, but it can run rules after messages are downloaded (so should be fine). It has a free trial so you can see if it meets your needs.
 

Richard Flack

New Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Thanks. And I think youve just explained why some msgs seem to sit for a while with 0 size which then seems to get corrected later.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Yeah, it's probably getting the header then comes back and adds the body - POP3 gets the full message in one swoop.
 

Richard Flack

New Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
hmmm... that kind of complexity makes me nervous (additional opportunities for failure) and I do wonder if its worth it. I assume the big brains analysed it (distribution of msg sizes and numbers msgs / folder or mailbox) and decided it is worth the two bites at the cherry.

Pardon my ignorance, but it seems that less attention is paid to IMAP than Pop; which seems curious in a multi-device world (which it has been for a number of years now).
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
That how imap has always worked - its default was to get headers only.

It was originally (years and years ago) most popular at universities and most home users used POP3 (probably because most ISPs limited mailbox sizes and IMAP is server based). For that reason, less attention was paid to it in Outlook until recent years. Thanks to the popularity of smartphones and devices, it's making a comeback - at one time (circa 2000 timeframe) , it had something like 7% usage rate. I don't know what it is now, but I'm confident it's not 7%.

I remember my first ISP email account - probably 500 MB max quota and pop3 only.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
J Outlook rules and alternatives Using Outlook 2
L Duplicate calendar entries in Outlook 365 Using Outlook 2
V Outlook 2021 Can anyone explain why my Outlook views keep changing?! Using Outlook 2
AlphonseG Outlook 365 Outlook Crashes on setting SaveSentMessageFolder Outlook VBA and Custom Forms 2
S Outlook 2021 How to customize colors Outlook 2021 & Office 2021 on PC Using Outlook 0
D Outlook 2007 Recovering E-Mails Using Outlook 0
G Stop Outlook 365 adding meetings to calendar Using Outlook 0
HarvMan Using Emojis in Outlook 365 Using Outlook 3
T Outlook 2019 Not Using Auto Compete After Deletion of 365 Using Outlook 1
D Gmail mail is being delivered to a different email inbox in Outlook App 2021 Using Outlook 2
Albert McCann Outlook 2021 Outlook Display of HTML Email from two senders is glitchy Using Outlook 0
richardwing Outlook 365 VBA to access "Other Actions" menu for incoming emails in outlook Outlook VBA and Custom Forms 0
J Unable to delete folders in Outlook 2019 / Windows Using Outlook 1
K Outlook for Mac problems Using Outlook 0
D Outlook app 2021 & iCloud PST issues Using Outlook 2
M c# vsto Outlook.ApplicationEvents_11_NewMailEx Outlook VBA and Custom Forms 1
J Event/Meeting in Outlook Does Not Align with SharePoint Calendar Using Outlook 5
Christopher M Is it me, or is Outlook 365 BUGGY? Using Outlook 3
U Outlook on the iPhone cannot approve filtered Emails Using Outlook 0
J GoDaddy migrated to Office365 - Outlook Wont Add Account Exchange Server Administration 21
K Outlook 365 After migrating to Outlook 365, some contacts display in emails with prefixes Using Outlook 1
J Outlook Rules VBA Run a Script - Multiple Rules Outlook VBA and Custom Forms 0
Horsepower Cannot delete gmail in iPhone Outlook outbox Using Outlook 1
F Outlook 2019 Outlook 2019 Add and Sync to New computer Comcast server Using Outlook 2
M Understanding Outlook Identities Using Outlook 1
kburrows Outlook or Phone Combining Contacts? Using Outlook 0
P Outlook 2013 search no longer works Using Outlook 2
M Accessing ALL Outlook contact fields Outlook VBA and Custom Forms 3
C Outlook (desktop app for Microsoft365) restarts every time I save my VBA? Using Outlook 0
R MailTips and older Outlook versions Using Outlook 0
A iCloud Outlook Add In is causing Outlook 2021 to crash and got disabled Using Outlook 9
C How to import Outlook calendar? Using Outlook 1
HarvMan Outlook 365 loses "outlook.com" exchange server settings Using Outlook 1
HarvMan Outlook.com Account Using Outlook 3
D Office 365 Outlook desktop app prompts for all account passwords on startup Using Outlook 6
D Alerts in outlook Using Outlook 1
richardwing Auto forward email that is moves into a specific outlook folder Outlook VBA and Custom Forms 5
L Recommendations for Utility to Backup Outlook 365 Account Settings Using Outlook 2
J Recommendations for Outlook Duplicate Email Remover Using Outlook 6
O Outlook - How to embed font ? (If at all possible) Using Outlook 2
Z New minimum Outlook for Windows version requirements for Microsoft 365/Exchange Online Using Outlook.com accounts in Outlook 26
T How to configure Outlook for two users on a single Windows account Using Outlook 3
R Outlook 2021 Having problem setting up outlook 2021 with windows 11. I have 3 gmail accounts and I want the 3 gmail, emails to merge into the same outlook input. Using Outlook.com accounts in Outlook 0
e_a_g_l_e_p_i Outlook 2021 all appointments not showing in calendar Using Outlook 2
S Outlook 365 Can I change the possible range of highlighting colours when writing an Outlook email? Using Outlook 1
B Outlook 213 keeps crashing. I just found out there are DMP files. How can I tell Why? Using Outlook 2
H Outlook 2016 related mails in outlook Outlook VBA and Custom Forms 13
S Outlook 2021 Can you make emails from 3 word domains "safe" by entering top 2 word domain into Safe List in Outlook? Using Outlook 1
@ Outlook Using Outlook 2
kburrows Outlook 365 - Ribbon Customizations Disappear Using Outlook 0

Similar threads

Top