Task auto update to shared group?

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23chickens

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Outlook version
Outlook 2010 64 bit
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IMAP
I have a shared folder setup for managing service tasks for our company. Three other people currently see this. When someone adds information to the task does it/can it alert the shared group a change has been made? or would I have to email them to go look.

Also - can the fields be modified to track different things? Like where mileage is?
 
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