How to handle filing of emails from an Inbox Subfolder to a specific Public folder

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Doug Johnston

New Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Environment is Office 365/Outlook 2016:
My client has recently noticed that when they go to manually move multiple emails from their Outlook inbox to a "project specific" Public Folder it hangs Outlook until the move process is completed. The more emails they select to move, the longer the user has to wait. I would like to find a better way to automatically do this. Possibly scan the users sub-folders named with a project number 2017#### then move any emails in these folders to a corresponding Public Folder project year folder and sub-folder named the same 2017\2017####. As stated above, the client uses Office 365 and Outlook 2016. The key will be to be able to choose when this process kicks off and scans these multiple sub-folder in the users inbox. This way they can execute this at a time of their choosing.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I think it will hang even if you use a macro or rule... its just the nature of public folders when you move a lot items between the message stores.

A macro could do it - i have a lot of sample macros that move - this one might come the closest - it moves messages as they arrive, but that could be changed so it only moves when the user pushes a button. https://www.slipstick.com/macros/file-messages-keyword.txt
 
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