Archiving ON the imap server

Status
Not open for further replies.

CWM030

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I have a question....

Is there a way to set an imap folder in OL 2016 to where when you click ARCHIVE, the email goes to that imap folder?

I googled how to do this and the only options I got was to set up a NEW PST file, but that would move the emails OFF the server. Thats not what im wanting.
I have 50 gigs of storage for my domain, so I don't think i'll run out of space for emails in this lifetime at least Lol.

Thanks,
Chris
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This archive button? It moves mail to a folder in the current data file. I don't know if you can select which folder any more (used to, but a recent build uses one called Archive). I'll have to try it with a new profile - I set it up a long time ago in my Gmail account.

This feature was added to give users a 1 button way to file mail as they read it - a lot of people used the Delete key to file mail (it's a really bad idea to use a trash can for file storage - it might get emptied :)).
Using Outlook 2016's Archive feature

archive.png


The AutoArchive feature (and the one now called Clean Up) move old mail to a pst file.
 

CWM030

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This archive button? It moves mail to a folder in the current data file. I don't know if you can select which folder any more (used to, but a recent build uses one called Archive). I'll have to try it with a new profile - I set it up a long time ago in my Gmail account.

This feature was added to give users a 1 button way to file mail as they read it - a lot of people used the Delete key to file mail (it's a really bad idea to use a trash can for file storage - it might get emptied :)).
Using Outlook 2016's Archive feature

LOL, I agree using the trash can as an archive box is pretty bad....

AH HA! OL does let you pick where you want to archive your email

I went to FILE
TOOLS
SET ARCHIVE FOLDER

And then this came up and I selected the folder I wanted to use!
The whole using backspace to archive emails is pretty neat!
2018-03-18 (8).png
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Cool - it still lets you choose (at least for non-exchange accounts). You can only choose one folder - if you need to move to more than one folder, use quick steps.
 
Status
Not open for further replies.
Thread starter Similar threads Forum Replies Date
GaryW88 2016 Archiving IMAP keeping mail on Gmail Server Using Outlook 1
V Archiving & IMAP Using Outlook 4
P Manual Archiving 2016 Using Outlook 7
L Calendar archiving policy Exchange Server Administration 1
R Archiving into 1 archiving folder only Using Outlook 4
D Archiving Problems Using Outlook 6
Q Script to create a pst file for Archiving Using Outlook 1
G Outlook 2016 Archiving Outlook VBA and Custom Forms 1
Diane Poremsky Archiving Tools for Exchange Server New Slipstick.com Articles 4
J Search and In-Place Archiving Using Outlook 0
M Archiving by year Using Outlook 1
Fozzie Bear Wishlist A built in Archiving system that allowed storage of messages on a normal file server Outlook Wishlist 1
J Opening/Archiving/Import/Export PST files Using Outlook 4
T BCM 2010 Archiving Communication History BCM (Business Contact Manager) 2
J Joint mail folders over network and archiving Using Outlook 1
gemini9189 Archiving Emails Into Folders Using Outlook 1
V Archiving Sent Items Using Outlook 1
O Calander archiving problems Using Outlook 4
B Archiving of emails doesn't work anymore Using Outlook 3
Z Outlook and gmail, cloud storage and archiving Using Outlook 2
L Save vs Archiving Using Outlook 0
J archiving deleted e-mails on Microsoft Exchange Exchange Server Administration 7
Fozzie Bear Archiving Emails Using Outlook 2
S Previously flagged messages not archiving Using Outlook 3
B archiving outlook 2010 Using Outlook 6
H Archiving problem in OL 2003 Using Outlook 5
D Outlook Archiving sent emails which have been moved to inbox folders Using Outlook 1
B Outlook Calendar Archiving Using Outlook 1
N Archiving folders outside of Outlook to reduce PST file size Using Outlook 2
F archiving - not working Using Outlook 1
K Archiving function Using Outlook 1
D Archiving in Outlook 2007 - Archiving tab has completely disappeared in File menu. How do I get it back. Using Outlook 2
H Have lost 'buttons/word clicks' for archiving data Using Outlook 1
P Problems archiving emails Using Outlook 3
P Archiving function and menu item disappeared in Outlook 2007 Using Outlook 2
J I don't appear to have archiving in Outlook 2007 Using Outlook 2
D Personal Archiving Based on Mailbox Quota Exchange Server Administration 2
A Archiving with SP1 Exchange Server Administration 1
I Outlook 2010 Archiving Assign Policy Greyed out Using Outlook 1
Z Patch / hotfix enable Outlook 2007 to work with Exchange 2010 Archiving Exchange Server Administration 2
T Archiving. Using Outlook 1
J Easy archiving certain message in online archive? Outlook 2010 and exchange 2010 sp1 Exchange Server Administration 5
C Archiving Outlook - is this necessary? Using Outlook 4
D Archiving in Exchange 2010 SP1 Exchange Server Administration 1
B Exchange / Outlook archiving Using Outlook 6
B No longer Archiving; Getting prompted to locate the Archive.pst each time user logs in Using Outlook 3
S archiving Using Outlook 1
S Exchange 2010 Archiving and Outlook 2007 Exchange Server Administration 12
D Outlook 2003 Archiving Outlook VBA and Custom Forms 2
M Archiving Outlook Wishlist 0
Similar threads


















































Top