The non-email functions

Status
Not open for further replies.

that

New Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
Requesting help to get my head straight about functions that are not email;
let us consider calendar, contacts, and tasks (CC&T).
We are discussing one standalone computer.
Let us start with the one focussed question applied to the following scenarios :

Scenario 1 : Two IMAP accounts configured in Outlook
Question : Are there separate CC&T for each account?

Scenario 2 : Two POP accounts configured in Outlook
Question : Are there separate CC&T for each account?

Scenario 3 : Two Exchange accounts configured in Outlook
Question : Are there separate CC&T for each account?

Scenario 4 : One IMAP account and one POP account and one Exchange account configured in Outlook
Question : Are there separate CC&T for each account?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
#1 & 2. No, not under normal circumstances. You'll have a default set of 'special folders' in the data file that is set as default.

However, if one account's data file is default and you switch to the other, you'll have two sets of CCT folders and each account will use the one in their data file as the default for new appointments or contacts you create while looking at the data file. This gets messy and is not recommended.

#3. Yes. This is because the CCT sync back to the server.

#4. No. As with 1 & 2, you'll have a default - which would be the exchange data file. However... if any of the other data files were set as default, the special folders would be created and outlook will use them when you are working in that data file.

Having one set of CCT folders is much less confusing - I speak from experience with 4 Exchange accounts in my profile (and 4 sets of CCT folders).
 

that

New Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
> if any of the other data files were set as default, the special folders would be created

Well, that is a cow patty in the path.
(Or it is a technique usable by someone who wants multiples.)

You gave a good answer, and now I know enough to watch my step.
 

that

New Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
Initially one account, IMAP. One set of special folders.
Inevitably a second set of special folders if an Exhange account is added, just because Exchange always has it.

At time of addition of accounts, is the user prompted to indicate which account is to be the default?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Well, that is a cow patty in the path.
(Or it is a technique usable by someone who wants multiples.)
It's an option for people who really think they need to keep things separate - but its actually pointless for imap accounts as the items don't sync to the server - for Exchange, where they do sync, the folders are there regardless.

If you need to remove the 'this computer only' folders you have two options - after first verifying the folders are empty - delete the ost file and let outlook resync it. As long as its not set as default the folders won't be created. Or use MFCMAPI to delete them.

To delete the folders in a pst that was previously set as default, you need to use MFCMAPI.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
At time of addition of accounts, is the user prompted to indicate which account is to be the default?
No, they are not prompted - if there is only one account, it's data file will be default. When you add exchange it always sets itself as default.

Initially one account, IMAP. One set of special folders.
Inevitably a second set of special folders if an Exhange account is added, just because Exchange always has it.
In this scenario, the imap was added first so it will have the special folders. When you added Exchange, it took over as the default data file. This is generally the best configuration since the imap's 'this computer only' folders don't sync and are not backed up. The contents of those folders are lost if anything happens to the data file.

Deleting or renaming the imap data file and restarting outlook will resync the contents without the special folders.
 

Lewis-H

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
I would recommend you connect with the Microsoft support team they can answer all your doubts with an exact solution.
Regards,
Lewis
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I would recommend you connect with the Microsoft support team they can answer all your doubts with an exact solution.
Regards,
Lewis
If the support agent understood the question, they would give the same answer i did. But the "understood the question" is a big IF.
 

that

New Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
Diane's support is better, because her hands-on is in it.

I went to view some relevant details of the Outlook that was in the background of my desire to know about the behaviors of special folders.
One IMAP, one POP, two Exchange (hotmail and outlook.com).
The special folders that are in use are in the hotmail.
The IMAP is default account as desired, and it lacks special folders, probably deleted long ago. I know that its .ost file was regenerated at least twice in 2019; so, unless the user deleted the folders each time, it behaved as Diane wrote that it would.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
F VBA to move email from Non Default folder to Sub folders as per details given in excel file Outlook VBA and Custom Forms 11
R Auto display of new email does not work on non-default account Outlook VBA and Custom Forms 0
A Outlook for smartphone with non-microsoft email address Using Outlook 1
T Outlook 2010 Errore run-time -2147417851 (80010105) Metodo delete ContactItem non riuscito Outlook VBA and Custom Forms 0
G Add to Outlook Contacts - Point to non-default contacts folder Using Outlook 0
cricket1001 Shade non-working days in calendar Using Outlook 0
O Address list - company and non-company ? Using Outlook 0
O Non-standard fonts - are they embedded? Using Outlook 2
G Auto accept meeting request for non primary account Outlook VBA and Custom Forms 1
Mark White VBScript Move sent mail to non-default folder Outlook VBA and Custom Forms 5
Mark White VBScript Move sent mail to non-default folder Outlook VBA and Custom Forms 0
V importing appointments to non-default calendar? Using Outlook 1
Diane Poremsky Working with VBA and non-default Outlook Folders Using Outlook 0
C Copy Task to Non-Microsoft PIM "Rainlendar" Using Outlook 0
Commodore Is Outlook.com EAS in Outlook 2013 "non-renamable"? Using Outlook.com accounts in Outlook 2
R Microsoft Outlook 2010 - Non Cached Mode Using Outlook 0
R Outlook Database to a non-Outlook PC Using Outlook 10
A have hundreds of non delivered emails Using Outlook 3
E Reply from non-authorised mailbox Using Outlook 7
O Calendar bookings - conflict for non-reccurent but continous booking Exchange Server Administration 1
V Outlook 2010 non working rules Using Outlook 1
J VPN interfering with the non-VPN Outlook account Using Outlook 2
S Outlook 2007 Rules randomly stopping working (non-Exchange Server) Using Outlook 6
S Automated way to move messages to a non-outlokk folder - saves as Outlook VBA and Custom Forms 1
E Pull Data From Non-Default Calendar Outlook VBA and Custom Forms 2
C Setting a non-standard default meeting length? Using Outlook 4
G How re referance a non defualt outlook 2007 calendar Outlook VBA and Custom Forms 3
S Unable to enumerate Mailboxes in NON Cached Mode (if more than 2) Outlook VBA and Custom Forms 8
T Shared addin using .net - deployment for non admins Outlook VBA and Custom Forms 3
Q Outlook become non responsive if i write outlook item in bulk Outlook VBA and Custom Forms 20
C Hyperlinks is becoming non-clickable in RTFBody format Outlook VBA and Custom Forms 5
B Re: If a non-BCM item is deleted from exchange, is it deleted from BCM (Business Contact Manager) 1
B Outlook 2019 Custom Email form - Edit default email form Outlook VBA and Custom Forms 6
F Add a category before "Send an Email When You Add an Appointment to Your Calendar" Outlook VBA and Custom Forms 0
T Problem when requesting to view an email in a browser Using Outlook 0
J Outlook 365 Forward Email Subject to my inbox when new email arrive in shared inbox Using Outlook 0
HarvMan Archive Email Manually Using Outlook 1
L Fetch, edit and forward an email with VBA outlook Outlook VBA and Custom Forms 2
S New Email "From" box stopped working Using Outlook 0
Rupert Dragwater Duplicate email in Folder Using Outlook 7
M "Attachment Detacher for Outlook" add in, does it update the server copy of the email? Using Outlook 1
W Outlook 365 I am getting the "Either there is no default mail client" error when I try to send an email on excel Office 365 Using Outlook 1
MattC Changing the font of an email with VBA Outlook VBA and Custom Forms 0
L Specific Incoming Email Address Immediately Deleted Using Outlook 2
Witzker Outlook 2019 Macro to send an Email Template from User Defined Contact Form Outlook VBA and Custom Forms 0
Witzker Outlook 2019 Edit contact from email does not open the user defined contactform Using Outlook 3
V Macro to mark email with a Category Outlook VBA and Custom Forms 4
R Roadrunner Email Settings | Contact Roadrunner Customer Support Outlook VBA and Custom Forms 1
D Gmail mail is being delivered to a different email inbox in Outlook App 2021 Using Outlook 2
Albert McCann Outlook 2021 Outlook Display of HTML Email from two senders is glitchy Using Outlook 0

Similar threads

Top