Outlook - Macro - send list of Tasks which are not finished

etiene8912

New Member
Outlook version
Outlook 365 64 bit
Email Account
Exchange Server
Hi,
can anyone help me with this issue, please ?
Need some macro which can export Outlook Tasks which are not finished to Outlook Email.
Cheers !
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This macro only works on tasks, not flagged messages and the resulting email lists subject and due date - run it on the selected task folder. If you only have one task folder, it could be changed to run on the default task folder.
1654006809458.png


Code:
Sub CopyUnfinishedTasks()
 
   Dim TaskFolder As Outlook.MAPIFolder
   Dim TaskItems As Outlook.Items
   Dim ResItems As Outlook.Items
   Dim sFilter, strSubject, strNotComplete As String
   Dim iNumRestricted As Integer
   Dim Item, ListTasks As Object
  Dim dDueDate As Date
   ' Use the selected calendar folder
   Set TaskFolder = Application.ActiveExplorer.CurrentFolder
   Set TaskItems = TaskFolder.Items

   ' Sort all of the appointments based on the start time
   TaskItems.Sort "[Start]"

  

   'create the Restrict filter by day and recurrence
   sFilter = "[Complete] = False"

   Set ResItems = TaskItems.Restrict(sFilter)

   iNumRestricted = 0

   'Loop through the items in the collection.
   For Each Item In ResItems
      iNumRestricted = iNumRestricted + 1
   strSubject = Item.Subject
   dDueDate = Item.DueDate
  
 ' Create list of dates
 strNotComplete = strNotComplete & vbCrLf & Item.Subject & vbTab & " >> " & vbTab & Format(Item.DueDate, "mm/dd/yyyy")

   Next
 
' Open a new email message form and insert the list of dates
  Set ListTasks = Application.CreateItem(olMailItem)
  ListTasks.Body = strNotComplete & vbCrLf & iNumRestricted & " tasks found."
  ListTasks.Display

   Set Item = Nothing
   Set ListTasks = Nothing
   Set ResItems = Nothing
   Set TaskItems = Nothing
   Set TaskFolder = Nothing
 
End Sub
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This creates a list of incomplete items from the to-do list (also works on task folders).

Code:
Sub CopyUnfinishedToDo()
 
   Dim TaskFolder As Outlook.MAPIFolder
   Dim TaskItems As Outlook.Items
   Dim ResItems As Outlook.Items
   Dim sFilter, strSubject, strNotComplete As String
   Dim iNumRestricted As Integer
   Dim Item, ListTasks As Object
  Dim dDueDate As Date

Use this with the selected task or to-do folder
   Set TaskFolder = Application.ActiveExplorer.CurrentFolder
   Set TaskItems = TaskFolder.Items

   iNumRestricted = 0

'Loop through the items in the collection.
For Each Item In TaskItems
  
If Item.Class = olTask Then
 If Item.Complete = False Then
    dDueDate = Item.DueDate
    strClass = "Task"
 End If

ElseIf Item.Class = olMail Then
  If Item.FlagStatus > 1 Then
    dDueDate = Item.TaskDueDate
    strClass = "Mail"
  End If

Else: GoTo NextItem:

End If
  
  iNumRestricted = iNumRestricted + 1
  strSubject = Item.Subject
  strNotComplete = strNotComplete & vbCrLf & strClass & vbTab & Item.Subject & vbTab & " » " & vbTab & Format(dDueDate, "mm-dd-yyyy")
  
NextItem:
   Next
 
' Open a new email message form and insert the list
  Set ListTasks = Application.CreateItem(olMailItem)
  ListTasks.Body = "Item Type  »  Subject  »  Due Date" & vbCrLf & strNotComplete & vbCrLf & iNumRestricted & " tasks found."
  ListTasks.Display

   Set Item = Nothing
   Set ListTasks = Nothing
   Set ResItems = Nothing
   Set TaskItems = Nothing
   Set TaskFolder = Nothing
 
End Sub
 
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