Outlook macro to create search folder with mail categories as criteria

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Ambiorix

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Outlook version
Outlook 2016 64 bit
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Exchange Server
Hi there,
Since 2010, my workflow is based on the principle of Control Your Day.
Main tools are categories and search folders. I have improved the process by adding my own VBAs to add next actions to the context folder.
The last missing piece I can not get working is the ability to create a search folder based on the assigned categories of a mail.
In other words, when you select an email with categories “Customer” & “BMW” and run the macro, it would create a search folder with “customer” & “BMW” as its criteria.
Thanks a lot in advance and let me know if you want to know more about the Control Your Day way of working!
 
I have a macro for to/from sender, it should work to change it to categories.
How to Create an Outlook Search Folder using VBA

You won't need to use the propertyaccessors part - replace the sql string with the proper search string.

Code:
("urn:schemas-microsoft-com:office:office#Keywords" = 'cat1' AND "urn:schemas-microsoft-com:office:office#Keywords" = 'cat2')

to split the categories, we'll steal a bit of code from Macro to Add or Remove a Category


This should work to replace the propertyaccessors part - the folder is named for the category string - which is exactly how it shows up on the selected message.


Code:
 arr = Split(oMail.Categories, ",")
    If UBound(arr) >= 0 Then

' Check for Category
    For i = 0 To UBound(arr)
    strCat1 = arr(0)
    strCat2 = arr(1)
    Next
    End If


Dim strDASLFilter As String


strDASLFilter = "(" & """urn:schemas-microsoft-com:office:office#Keywords""" & "= '" & strCat1 & "' AND" & """urn:schemas-microsoft-com:office:office#Keywords""" & "= '" & strCat2 & "')"
Debug.Print strDASLFilter

Dim strScope As String
strScope = "'Inbox', 'Sent Items'"
    
Dim objSearch As Search
Set objSearch = Application.AdvancedSearch(Scope:=strScope, Filter:=strDASLFilter, SearchSubFolders:=True, Tag:="SearchFolder")

'Save the search results to a searchfolder
objSearch.Save (oMail.Categories)
 
I updated the search folder article with a macro for categories.

For the second category, you need to use trim, otherwise there is a leading space and it's not found.
strCat2 = Trim(arr(1))
 
Dear Diane,
Many thanks for your prompt support, it works like a charm!
Warm greetings from Bangkok,
Maarten
 
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