hide details of appointments in calendar

Status
Not open for further replies.
S

slags

I would like my calendar to be shared with others, but prevent one from

clicking on the appointment to see details. All they see is subject and

location.
 
A

Anne

slags wrote on Thu, 08 October 2009 23:26
> I would like my calendar to be shared with others, but prevent one from
> clicking on the appointment to see details. All they see is subject and
> location.


If you have created the appointment on your calendar, right click on the appointment and select private. Users who have permission to see your calendar will only see: Private Appointment
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This is not possible. You can mark them private to hide all data or remove

calendar permissions and only give them free/busy permission - it you have

exchange 2007, you can control the level of details.

"slags" <slags> wrote in message

news:2D61C168-B0AC-40C1-AC65-1C87E904ECAD@microsoft.com...
> I would like my calendar to be shared with others, but prevent one from
> clicking on the appointment to see details. All they see is subject and
> location.
 
E

Elaine

We are using Outlook 2007 on Exchange 2007. I want to be able to share a

folder, add the person's folder to my calendar view but only allow them to

view that appt name - I do not want them to be able to open the appt to see

any details that may be written in the body of the appt. I dont want to have

to create a meeting with someone to see what they have on their calendar - is

there any other way to suppress the appointment detail? for example - My

boss has her calendar shared out as reviewer - with full details. The only

other option is free/busy or free/busy, time, location and subject. If I

select either of these two options it blanks out her calendar if I go to look

at it from my calendar view. The only way I know what she "really" has open

is if I start a meeting request and go to availability - I want to know if I

have any other options.

Elaine Rose

APA

IS Manager Hardware

"Diane Poremsky [MVP]" wrote:


> This is not possible. You can mark them private to hide all data or remove
> calendar permissions and only give them free/busy permission - it you have
> exchange 2007, you can control the level of details.

>

>

> >

>

> "slags" <slags> wrote in message
> news:2D61C168-B0AC-40C1-AC65-1C87E904ECAD@microsoft.com...
> > I would like my calendar to be shared with others, but prevent one from
> > clicking on the appointment to see details. All they see is subject and
> > location.


>
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Free/busy is the only way to control how much detail people can see. On

calendars, the only way to hide appointment details is to mark them private.

"Elaine" <erose5450@aol.com> wrote in message

news:3089F659-F980-4640-A531-50524E516E67@microsoft.com...
> We are using Outlook 2007 on Exchange 2007. I want to be able to share a
> folder, add the person's folder to my calendar view but only allow them to
> view that appt name - I do not want them to be able to open the appt to
> see
> any details that may be written in the body of the appt. I dont want to
> have
> to create a meeting with someone to see what they have on their calendar -
> is
> there any other way to suppress the appointment detail? for example - My
> boss has her calendar shared out as reviewer - with full details. The
> only
> other option is free/busy or free/busy, time, location and subject. If I
> select either of these two options it blanks out her calendar if I go to
> look
> at it from my calendar view. The only way I know what she "really" has
> open
> is if I start a meeting request and go to availability - I want to know if
> I
> have any other options.
> > Elaine Rose
> APA
> IS Manager Hardware

> "Diane Poremsky [MVP]" wrote:
>
> > This is not possible. You can mark them private to hide all data or
> > remove
> > calendar permissions and only give them free/busy permission - it you
> > have
> > exchange 2007, you can control the level of details.
>

>> >

>>

>

>> >

>>

>

>>

>

>> "slags" <slags> wrote in message
> > news:2D61C168-B0AC-40C1-AC65-1C87E904ECAD@microsoft.com...
> > > I would like my calendar to be shared with others, but prevent one from
> > > clicking on the appointment to see details. All they see is subject
> > > and
> > > location.

>

>>
 

vtnise

Member
Outlook version
Outlook 2007
Email Account
POP3
Set permissions to Free/Busy time, subject, location

Set permissions to "Free/Busy time, subject, location" - this allows the person you are sharing your calendar with to see the title and location.

>Not just the blocked out time. (like they would if you set it to "Private")

>They person you are sharing with can't see the details of the meeting you have scheduled.

-------------------------------------------------------------------------------------------

Additional Settings:

There are access levels from which to choose--or you can create a custom setting:

  1. None means the person or group has no access to your calendar. They also cannot see when you are available for a meeting.
    1. Contributors can see when you are busy or out of the office, but not the details of objects in your calendar. They cannot add or change calendar items.
    2. Reviewers can see calendar items that are not marked private. They cannot add or change anything in your calendar. You might consider this role for others in your office.
    3. Publishing Authors can see calendar items that are not marked private. They can add items to your calendar, but can only change the items they add. They can create subfolders.
    4. Authors can see calendar items that are not marked private. They can add items to your calendar, but can only change the items they add.
    5. Non-editing Authors can see calendar items that are not marked private. They can add items to your calendar, but cannot change any items they add.
    6. Editors can see calendar items that are not marked private. They can add or change anything in your calendar. You might consider this role for a Department Secretary if you are a Department Head.
    7. Private Appointment you can set an appointment to be private by clicking on the lock icon in the Options group. This will prevent individuals from viewing the details of your appointment.
      1. The Private icon (a padlock) will appear in the bottom right hand corner of the appointment bubble on your calendar.
 

gordoncanada

Member
Outlook version
Email Account
Exchange Server
Hello everyone. What I want to do is to be able to toggle hiding the details of appointments even to myself, so they show only as busy, so that I can book appointments with clients in the room without them seeing details. Is there a way to do this?

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No, not really. Are you working in the calendar or scheduling tab?

Scheduling tab: Down in the lower left is a menu for showing details - if it doesn't help, you're out of luck.
 

MikeATRandom

Member
Outlook version
Outlook 2007
Email Account
Exchange Server
We have an issue here that for about 40% of our user population other people are seeing the details of appointments in the schedule view when creating a new meeting request in Outlook 2007. This is not the case for the other 60%. We understand that the only fix is to have each person set the free/busy only permissions. My question is WHY is this happening only to some users and what about the employees using Outlook for MAC 2011? The option to show more than Free/Busy details and subject does not exist. Has anyone seen this or have a fix for this maybe from the server side?

Thanks for any help you can provide.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
D hide messege issue Using Outlook 1
J Outlook 2007 Hide Messages Option not Available Using Outlook 2
N How to disable shortcuts for Pilcrow in Outlook (Show or hide paragraph marks) Using Outlook 0
A Possible to hide ribbon with custom appointment form? Outlook VBA and Custom Forms 3
D Disable or hide "reply" and "reply to all" and "forward" in email from access vba Outlook VBA and Custom Forms 1
K BCM hide subfolders BCM (Business Contact Manager) 1
oliv- HIDE ITEM Outlook VBA and Custom Forms 3
S Hide Timestamp from deleyed message Using Outlook 4
I Outlook 2010 - Remove or Hide Suggested Contact Folders Using Outlook 1
K Hide Default Folders in PST Using Outlook 2
F Hide calendars from shared mailboxes Using Outlook 2
J Ho do I hide the week number on the Calendar Printing Assistant template Using Outlook 4
S Hide Folders in Outlook 2007 (IMAP) Using Outlook 5
C How do I hide distribution list from global contacts for certain users? Exchange Server Administration 1
T Is it possible to hide a mailbox but still send on the behalf of. Exchange Server Administration 1
H Outlook 2007 - hide completed tasks from Outlook Today -Solution Using Outlook 2
N Appointment Body on Custom Page 2- Hide Default Page Outlook VBA and Custom Forms 2
N How to hide pstStore Outlook VBA and Custom Forms 4
H Hide attachment... Outlook VBA and Custom Forms 3
M hide outlook to system tray Outlook VBA and Custom Forms 1
E Can I hide an explorer or make an explorer modal Outlook VBA and Custom Forms 2
E Can I hide an explorer or make an explorer modal Outlook VBA and Custom Forms 2
J How to hide/disable send button in Outlook 2007 Outlook VBA and Custom Forms 1
J How to hide/disable send button in Outlook 2007 Outlook VBA and Custom Forms 2
J How to hide/disable send button in Outlook 2007 Outlook VBA and Custom Forms 1
C Re: Hide BCM toolbar BCM (Business Contact Manager) 1
T How do I hide/unhide folders in outlook inbox? BCM (Business Contact Manager) 1
F VBA to move email from Non Default folder to Sub folders as per details given in excel file Outlook VBA and Custom Forms 11
A Day view - print appointment details Using Outlook 1
I print calendar without subject and details Using Outlook 1
nathandavies Email Details to Excel & Save as .MSG on one macro - combination of 2 macros Outlook VBA and Custom Forms 3
N Export details to a excel spreadsheet using macros Using Outlook 0
Diane Poremsky VBA: Get All Contact Details Using Outlook 0
V move emails to windows folder and show sender details Using Outlook 7
P Outlook 2010 intermittently asking for my login details Using Outlook 12
J Can invitee edit details? Using Outlook 1
L Business Contact Mnager losing contact details BCM (Business Contact Manager) 1
F Get details of sent items with Access VBA Outlook VBA and Custom Forms 1
V Extracting user-defined details from a public folder Outlook VBA and Custom Forms 2
S Requried a VBA Code to export Calander details to excel... Outlook VBA and Custom Forms 4
S Outlook Macro details Using Outlook 3
M details with the combo box Exchange Server Administration 3
B Birthday dates automatically (and improperly) placed in Birthday Details Using Outlook 2
R Surely you can print details/Body? Using Outlook 0
B modifying print template for printing out appointment details Using Outlook 2
R Need code to gather value of custom field on addressentry.details dialog box Using Outlook 3
D Accessing Global Address List details with VBA Outlook VBA and Custom Forms 1
V how to collect details from user, during installation of office addin? Outlook VBA and Custom Forms 1
N Incorporating user details from AD into an Outlook Form Outlook VBA and Custom Forms 4
P Contact Details from Appointment Item Outlook VBA and Custom Forms 1

Similar threads

Top