HUGH Outlook PST file

Status
Not open for further replies.

vze2mp9g

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account
POP3
Hello,
I have an Outlook (2013) PST file that has gotten out of hand. It's approximately 30 GB, and I archive anything over 30 days old. Is there a way for me to break this file down into smaller portions because if something happens to the one large PST file, I'm done.
Also, I have two relatively new e-mail accounts, HotMail and GMail. They are saved to another directory in my %AppData%/ folder. I want to move everything to where my original PST files is located, can this be done? I really appreciate any and all help concerning this matter.

Thank You. :cool:
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Gmail & Hotmail aren't easily moved. Both are server-based accounts and the offline store is usable only in the profile that created the account, so if you are moving it to make backup easier, that is not necessary.

you can use junction points to move them - Symbolic Links (Windows)
 

sammy

Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
You may try to break your PST file by using either "Archive feature" or "Move to folder feature". These two are the best options to break a large sized PST files.
 

Forum Admin

Senior Member
Does it actually have 30 GB of data in it? It may need to be compacted to clean out the white space. If it needs compacted and is grossly over the expected size, it may take "forever" to compact. Start the compact process then go for lunch.

Without knowing what is in it/how you use it, it's hard to say if splitting it into multiple pst files would be useful or workable - if you are pushing close to 30 GB a month through it, there really isn't much you can do.

If the size is due to RSS or large attachments, you can move RSS to a new pst and delete attachments from the items.
 

vze2mp9g

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account
POP3
No, that 30Gb took about 16 months, not 30Gb/month. I was hoping that there could be away to brake it up every 12 or so months. If I started a new PST file, I would loose all my contacts and RSS feeds, calendar, etc. I have it set to auto archive every week, and I have it set to archive everything over 30 days. I was looking for Outlook to take anything over 30 days and put it in it's own file, called Archive1 or something. Is this something doable?

Thanks. :)
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
The archive is 30gb? If you are archiving stuff older than 30 days, that is all you can do - outlook won't archive the archive. If you think the archive is too big, start a new one - set outlook to use a new pst every quarter or 6 months or whatever.
 

vze2mp9g

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account
POP3
The archive is 30gb? If you are archiving stuff older than 30 days, that is all you can do - outlook won't archive the archive. If you think the archive is too big, start a new one - set outlook to use a new pst every quarter or 6 months or whatever.

I was thinking about that, but won't I loose my Contacts, Calendar, and the rest of the personal stuff I set up? I have about 50-75 contacts and I don't want to create new contacts every time I create a new PST. Also, my Archive isn't 30Gb, it's my original PST, by Archive file is only 2Gb, which is fine by me. :)

Also, if I can create a new PST file without recreating my personal stuff (Contacts, etc.) can I easily access my older PST files? Let say someone sent me an e-mail about 9 months ago, can I easily look for it in my older PST file?

Also, I have a GMail account, which created of OST file in my C:\Users\David\AppData\Local\Microsoft\Outlook\ , which I don't want there. Is there a, hopefully easy way of moving that data to my C:\Users\David\Documents\Outlook Files\ directory, so that I can have all my Outlook files in one folder? That would make it very easy to back up my Outlook data if I every decide to do a clean install of my OS, and/or if I get a newer PC? I tried allot of the Outlook Backup programs, one that I purchased, and it didn't back up everything. I found it easier to just backup the folder my PST file was in?

I know this is allot, but hopefully this might make things more easier for me, and it helps me to learn to use Outlook more efficiently.

Thank You. :D
 

vze2mp9g

Senior Member
Outlook version
Outlook 2013 32 bit
Email Account
POP3
The archive is 30gb? If you are archiving stuff older than 30 days, that is all you can do - outlook won't archive the archive. If you think the archive is too big, start a new one - set outlook to use a new pst every quarter or 6 months or whatever.

Okay, I will, but can you tell me how without loosing my contacts, rules, etc.? That would solve a big portion of my problem.

Thank You.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I would keep the default pst and create a new archive pst to use. Select a new one in the Archive dialog.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
J GoDaddy migrated to Office365 - Outlook Wont Add Account Exchange Server Administration 10
K Outlook 365 After migrating to Outlook 365, some contacts display in emails with prefixes Using Outlook 0
J Outlook Rules VBA Run a Script - Multiple Rules Outlook VBA and Custom Forms 0
Horsepower Cannot delete gmail in iPhone Outlook outbox Using Outlook 1
F Outlook 2019 Outlook 2019 Add and Sync to New computer Comcast server Using Outlook 2
M Understanding Outlook Identities Using Outlook 1
kburrows Outlook or Phone Combining Contacts? Using Outlook 0
P Outlook 2013 search no longer works Using Outlook 3
M Accessing ALL Outlook contact fields Outlook VBA and Custom Forms 3
C Outlook (desktop app for Microsoft365) restarts every time I save my VBA? Using Outlook 0
R MailTips and older Outlook versions Using Outlook 0
A iCloud Outlook Add In is causing Outlook 2021 to crash and got disabled Using Outlook 4
C How to import Outlook calendar? Using Outlook 0
HarvMan Outlook 365 loses "outlook.com" exchange server settings Using Outlook 1
HarvMan Outlook.com Account Using Outlook 3
D Office 365 Outlook desktop app prompts for all account passwords on startup Using Outlook 6
D Alerts in outlook Using Outlook 1
richardwing Auto forward email that is moves into a specific outlook folder Outlook VBA and Custom Forms 5
L Recommendations for Utility to Backup Outlook 365 Account Settings Using Outlook 2
J Recommendations for Outlook Duplicate Email Remover Using Outlook 6
O Outlook - How to embed font ? (If at all possible) Using Outlook 2
Z New minimum Outlook for Windows version requirements for Microsoft 365/Exchange Online Using Outlook.com accounts in Outlook 16
T How to configure Outlook for two users on a single Windows account Using Outlook 3
R Outlook 2021 Having problem setting up outlook 2021 with windows 11. I have 3 gmail accounts and I want the 3 gmail, emails to merge into the same outlook input. Using Outlook.com accounts in Outlook 0
e_a_g_l_e_p_i Outlook 2021 all appointments not showing in calendar Using Outlook 2
S Outlook 365 Can I change the possible range of highlighting colours when writing an Outlook email? Using Outlook 1
B Outlook 213 keeps crashing. I just found out there are DMP files. How can I tell Why? Using Outlook 2
H Outlook 2016 related mails in outlook Outlook VBA and Custom Forms 13
S Outlook 2021 Can you make emails from 3 word domains "safe" by entering top 2 word domain into Safe List in Outlook? Using Outlook 1
@ Outlook Using Outlook 2
kburrows Outlook 365 - Ribbon Customizations Disappear Using Outlook 0
D Wishlist How to use 'app password' in Outlook 2003 after Google pulled plug on "less secure apps" Using Outlook 2
L Restoring Outlook from backup pst file Using Outlook 5
e_a_g_l_e_p_i Kernel Outlook .pst viewer Using Outlook 3
L Outlook 365 Outlook not working on linux how to solve it Using Outlook.com accounts in Outlook 0
T Outlook 2019 Using Gmail aliases in Outlook Using Outlook 6
S Activities in Outlook Outlook VBA and Custom Forms 3
S ios outlook Using Outlook.com accounts in Outlook 0
W Transfer Outlook 2016 autocomplete file to Outlook 2007 Using Outlook 1
V iCloud calendar problems, Outlook shuts down immediately Using Outlook 2
S Outlook Macro for [Date][Subject] Using Outlook 1
E Outlook - Macro - send list of Tasks which are not finished Outlook VBA and Custom Forms 3
E Outlook - eliminate same adresses from to, and bc line Outlook VBA and Custom Forms 0
R How to force Outlook to use plain text in notes for Contacts? Using Outlook 1
G Outlook Express (DBX) to Outlook (PST) Conversion Software Wanted Using Outlook 1
J Outlook 2016 Can't display some embedded HTML images in Outlook 2016 Using Outlook 2
J Outlook EAS protocol version Using Outlook 1
N Outlook 2021 'Run Script" Rules? Outlook VBA and Custom Forms 4
C Why does Outlook (desktop) 365 for Windows keep making me input my passwords? Using Outlook 8
P Comcast IMAP broken but their second level support said to call "the Outlook company" Using Outlook 4

Similar threads

Top