Need solution to Outlook mail handling/syncing/mobile situation, please

Status
Not open for further replies.

sylkstream

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Hi

My brain is completely freezing over trying to work out how to best handle the below situation, but first what I currently use:

Outlook 2010 (32-bit)

Android Smartphone (4.2)

Android Tablet (4.2)

Problem:

  • Read/Reply to email on PC or either Android devices
  • File email (mostly replies & forwards, but sometimes originals) in specific PC based "other" PST folders - to avoid default PST getting too unwieldy
  • Not have mountains of mail sitting in a web-based app - could live with, say, one year's worth though but would want to be able to easily "remove" it entirely from the email system (as a whole) when required

Currently I use Outlook 2010 with TechHit's SimplyFile which files messages as I send them (or one-click files to the relevant folder) and, using TechHit's MessageSave, I "archive" off anything older than six months (considering extending to 12 months) messages to the relevant PC "matching" folder so I have, for example, everything to so with AVG Antivirus program, be it software downloads, PDF receipts or email messages in the one PC based folder called ...ITStuff\AVG. The upside of this is I can access the PC via remote access if I need to get anything to do with a specific "thing" (like "AVG"), and everything is really simple to back up. The other upside is that I don't have to wade through mountains of mail in one general folder (say the Sent Items folder) to manually file it at any point, this is done as I go along.

I've been doing this for years now very successfully but just can't get my head around how to incorporate "mobile" access to messages into this scenario. I understand that products like the (excellent) TechHit items I use won't work on the Android or any web-based email services, so it may be that I will have to manually file some stuff (like the Android based responses etc).

I have (briefly) tried IMAP settings, but found that deletions and moves worked really badly - although I could have been doing it wrong.

I'm also thinking about upgrading to Office365 (and, therefore, Office 2013 on the PC) so maybe that might help??

Anyway, if some brave person can have a go at suggesting a solution, I would be eternally grateful.

Oh, and yes, I do want to be able to synchronise my calendar & contacts, but that's a whole other issue!

Thanks!!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Upgrading really won't help in this situation, so while Outlook 2013 is really nice IMHO, don't upgrade because you think it will solve this problem. :)

The only solution I see offhand is to manually file everything. I'm not familiar enough with quick file to know if it can be configured to automatically filter the droid responses.

As for syncing calendar and contacts, outlook.com (Hotmail) and Office 365 hosted Exchange can sync over the air with droids. Otherwise, you need to use a utility. Office 365 hosted exchange will give you great sync capabilities for as little as $4/month - it might solve your file problem since everything is online - and its 100x better than imap. You should be able to file mail on the droid automatically.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
I Outlook for Mac 2019 using on desktop and laptop IMAP on both need help with folders Using Outlook 1
FryW Need help modifying a VBA script for in coming emails to auto set custom reminder time Outlook VBA and Custom Forms 0
S.Champ Please help? I've imported a random workcalendar I dont even know who's. Can I undo it? and then I need to re-sync the google one again. Its a mess:( Using Outlook 2
B Need to Copy an email to a subfolder Outlook VBA and Custom Forms 2
D Do I need Exchange Add-In? Using Outlook 6
L Need help modifying a VBA script for emails stuck in Outbox Outlook VBA and Custom Forms 6
K Need to convert .mmf file to .pst format Outlook VBA and Custom Forms 7
glnz Moving from Outlook 2003 to MS365 Outlook - need basics Using Outlook 4
J Moved many emails to Outlook external folder, need to delete on Gmail server Using Outlook 14
A Wishlist Arthur workman I need the community's assistance thank you Using Outlook 3
A from Arthur to anyone I need your expertise assistance Using Outlook.com accounts in Outlook 7
Marc2019 Need help please! Cannot Setup my outlook email account on my Mac Outlook 2011 Using Outlook.com accounts in Outlook 2
T Need to backup outlook.com to cloud storage, without desktop software - Testing UpSafe. Are there any similar services? Using Outlook.com accounts in Outlook 8
C need help setting up outlook first time Using Outlook 1
N Need help syncing contacts to iPhone X Using Outlook 8
L Need to import multiple Outlook files to Office 365 Account Using Outlook 4
S Received mail as part of DL, need to auto-CC the same when replying Outlook VBA and Custom Forms 5
C Need VBA code to automatically save message outside outlook and add date Outlook VBA and Custom Forms 1
S Error using AddressEntry.GetContact - need help Outlook VBA and Custom Forms 2
E Outlook 2010 need help with rules Using Outlook 0
Horsepower Need iCloud mail only Using Outlook 1
O Don't need any add-ins at all? Using Outlook 2
B Need Help - Willing to pay Outlook VBA and Custom Forms 10
A Need to view Outlook calendar in Sharepoint .. Using Outlook 2
J Need Help with Contacts VBA Outlook VBA and Custom Forms 1
L Accidentally merged a calendar with .ics, need to undo! Using Outlook 1
H Need help setting up GetFolderPath-Makro with Vodafone IMAP Mail-Account Outlook VBA and Custom Forms 0
D Need Genuine Office or Outlook 2007 Using Outlook 3
G how to cancel a recurring meeting but not the organizer but all attendees need to know. Using Outlook 1
H I need a developer to customize an Outlook Contact form Outlook VBA and Custom Forms 0
T Need help with finding/updating task Outlook VBA and Custom Forms 1
N Need a case sensitive rule Outlook VBA and Custom Forms 1
C Need rule to alert when an email has not been replied to within 24 hours Using Outlook 1
P Outlook 2003 - Do I need a new profile? Using Outlook 2
F Outbox - Multiple Emails need to be manually opened? Using Outlook 5
Miquela I need to make a calendar to share here at work with 40 other people Using Outlook 1
S Need CC: to show the original To: recip[ients Using Outlook 4
Denis Hi everyone!!! Need some help with Excel to Exchange Calendar??PLEASE>>> Using Outlook 1
D Need to extract a line from a word attachment, and add it to the subject line Outlook VBA and Custom Forms 3
Mary B VBscript: Need to copy every email to a folder & mark that copy as read Outlook VBA and Custom Forms 5
mikecox Desperat; need hands on support Using Outlook 1
E Need Help on Setting up a repeated Reminder on Task with Reoccurence Every Year Using Outlook 6
Glyn Do I Need Outlook.com Using Outlook 1
B Need Help Creating Email Based on Subject w Address in Body Outlook VBA and Custom Forms 1
G Need help configuring a PRF for Outlook 2010 and 2013 Using Outlook 0
K Excel Import Option: Need Help Updating Existing Records BCM (Business Contact Manager) 0
K Need help concerning emails linking to BCM. BCM (Business Contact Manager) 0
Stig Arvidsson Need a Script for handling moved mail from inbox Using Outlook 3
C Outlook 2010, Need to restrict domain users from installing any sort of a addin in outlook Using Outlook 2
J Need help with installation of BCM in Outlook2013 BCM (Business Contact Manager) 5

Similar threads

Top