How to clear an Outlook (To Do) Task Flag?

C-S-R

Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
How do you clear an Outlook (To Do) Task Flag?

Once a Microsoft Outlook task is flagged, I cannot seem to undo the action and return the task to its original state, if desired.

Clicking the 'flag' icon a 2nd time to deselect the set flag does not clear the flag, no matter the flag type: Today, Tomorrow, This Week, Next Week, No Date, or Custom.

Also, checking the task 'Complete' does not remove the task's flag status, because at the top of the task's window, there is an informational comment in blue-text which still says 'Follow-up.' Similarly, un-checking the 'Complete' check-box (on the same screen) will also not remove the same informational comment in blue-text which says 'Follow up.'

When viewing a list of tasks with a particular line-item task selected, on the 'Home' tab of the 'tasks ribbon-menu,' it seems as though deselecting a flag should clear that flag, but it doesn't. Alternatively, if the ribbon is customized to include the 'Follow Up' flag button, which works in a similar manner to the 'Categorize' button, there isn't a 'Clear Flag' drop-down menu item like the 'Categorize' button's drop down menu-item to 'Clear All Categories.' Why not?

I hope that this description makes sense. Normally, with enough perseverance, I can figure stuff like this out, but this time I am perplexed. If someone can help me to completely clear a task flag, I'd appreciate it. A lot.
 

C-S-R

Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
Hi Diane, I will post a series of screenshots (below) to show the progression of various task views after changing a task's flag status. I also make comments in the task's note field with each action step I take. Hopefully, this will make sense:

2021-04-09 Clip1.PNG


2021-04-09 Clip2.PNG


2021-04-09 Clip3.PNG


2021-04-09 Clip4.PNG


2021-04-09 Clip5.PNG


2021-04-09 Clip6.PNG


2021-04-09 Clip6.PNG
 

C-S-R

Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
As you can see, no matter what I do, I cannot get the informational comment '(i) Follow up.' located in the top of the task's dark gray section to ever go away, even after clearing the task's flag.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Because it's a task, it will always have that if you set a date - if you add a flag, it will add Follow up. (Tasks have a default flag based on the due date)

It not cleared when you change the follow up because the followup field is "dirty" - its not present until you choose a follow up. If you really want to remove it, a macro should be able to.
2021-04-09_23-39-31-0000.png
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
If I delete two properties from the task - the flag info clears -
2021-04-09_23-50-34-0000.png
 

C-S-R

Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
I suspected as much. While I don't really use them that often, in my humble opinion, Outlook handles email flags in an intuitive manner, whereas tasks flags are another matter. An email message can easily be flagged and unflagged, in a binary sense, as well as with stipulations. However, when an Outlook task is created, it is automatically flagged with 'No Date,' but once that flag status is changed, it leaves "dirty" trails as you said. This makes for an inconsistent user interface. I wish that Outlook tasks could be completely unflagged, without an icon and (i) informational comment.

It's interesting that a macro might deal with this issue and I'm willing to give that approach a go. Just a few days ago, I successfully used one of your macros (that I read about in another post) to move about 600 Outlook Notes to OneNote. And from there was able to import them into the Evernote Legacy desktop program where I'm currently trying to do a massive cleanup.

Thank you Diane for your time and the 'Follow up.' Appreciate it!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Ah shoot. The properties are read-only and they can't be deleted using VBA. :(
 

C-S-R

Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
Oh well. Thanks for looking into a fix. I posted a suggestion to Microsoft's UserVoice website. Looks like a few other have made similar observations about task flags, mostly over flag colors, but a couple about the need for un-flagged tasks. Perhaps with the introduction of Microsoft To Do, some of these details can be ironed out.

I'd like more control over all task fields within Outlook, especially the ability to change the date fields. Often times, I find I want to input "old" information, previously not collected in software, to capture a complete timeline of events as if they had been recorded in real time. In order to do this properly, you have to have the ability to enter information after-the-fact and then change dates of some fields to what they "should" be. Obviously, this would be easy if one were keeping tasks recorded as line-items in an Excel spreadsheet. I'd like to see that sort of functionality brought to Outlook.
 
Similar threads
Thread starter Title Forum Replies Date
Diane Poremsky Clear Outlook's Most Recently Used lists Using Outlook 0
K clear categories on Exchange 2003 & Outlook 2003 Exchange Server Administration 1
D Code to clear certain fields in Outlook Form Outlook VBA and Custom Forms 7
B Clear Offline Items (Mail Folder) via VBA Outlook VBA and Custom Forms 1
mikolajek Macro to clear flags? Using Outlook 2
L Clear Offline (Task) Items using VBA Outlook VBA and Custom Forms 0
M Clear custom date field after recurrence Outlook VBA and Custom Forms 0
Z Cannot change Clear Day (stationery) theme font Using Outlook 3
B Is there a way to make a clear button on custom form? Outlook VBA and Custom Forms 1
S BCM Not Able to Complete Task - Window won't Clear BCM (Business Contact Manager) 1
D How to clear categories Outlook VBA and Custom Forms 2
witzker Outlook 2019 Pls. add a Prefix for OUTLOOK 2019 here Using Outlook 1
H Outlook 2019 intermittent search results Using Outlook 0
hstein POP3 latest Outlook Using Outlook 0
V Outlook 2003 and Windows 11 Using Outlook 4
J How to import many msg into different public folders in Outlook Outlook VBA and Custom Forms 7
I Outlook for Mac 2019 using on desktop and laptop IMAP on both need help with folders Using Outlook 1
A Reminder duplication Outlook and Outlook.com Using Outlook.com accounts in Outlook 5
F Moving Outlook to new PC Using Outlook 0
mll persistently customise columns in outlook advanced search Using Outlook 3
Ken Pascoe Outlook Categories Quick List Using Outlook 0
M All fonts in Outlook emails display with exaggerated character spacing Using Outlook 1
talla Can't open Outlook Item. Using Outlook 0
C Can't Locate an Unread Message in my Outlook view pane Using Outlook 0
C Outlook 2007 Removing then adding account restores junk email processing Using Outlook 0
P Importing other e-mail accounts into Outlook Using Outlook 1
J Read Outlook Form fields Outlook VBA and Custom Forms 3
B Inconsistent handling of message read/unread status by Outlook Using Outlook 3
R Rogue Outlook Rule ? Using Outlook 2
S vba outlook search string with special characters Outlook VBA and Custom Forms 1
F Wishlist Outlook suddenly began synchronizing deleted items every time I delete a single email. Using Outlook 2
U Outlook 2019 VBA run-time error 424 Outlook VBA and Custom Forms 2
K Outlook 2019 Randomly Disconnecting from Gmail Servers Using Outlook 8
P Outlook calendar and contacts sync problem-outlook disconnects Using Outlook.com accounts in Outlook 2
HarvMan Toggle between calendar and email in Outlook 365 Using Outlook 12
V Outlook error 500 Using Outlook 2
F Email being marked as Spam by Gmail and not being visible in Outlook Using Outlook 5
S Mac Outlook 365 Questions Using Outlook 1
M Outlook calendar is missing Using Outlook 2
G Save and Rename Outlook Email Attachments Outlook VBA and Custom Forms 0
G Trigger script without restaring outlook Outlook VBA and Custom Forms 7
T Have you written an articles about Outlook? Using Outlook 3
V Compound IF, OR, AND in Outlook form Outlook VBA and Custom Forms 4
A Any way to make Outlook Calendar invitations look right to Gmail/Google Calendar users? Using Outlook 3
R Outlook 365 update sets delete from server flag Using Outlook 1
M How to setup outlook after importing old account information - Entering email account info creates with "(1)" after the account! Using Outlook 1
P Prevent Outlook 2016 from using DASL filter Using Outlook 4
I Button PDF in Outlook Contact custom form Outlook VBA and Custom Forms 1
G VBA to save selected Outlook msg with new name in selected network Windows folder Outlook VBA and Custom Forms 1
X Outlook automation pull from PDF Using Outlook 6

Similar threads

Top