Autoresponse (with exceptions...) but even with Outlook closed

Status
Not open for further replies.

pldelosrios

Member
Outlook version
Email Account
IMAP
Hi!

I need to create a rule to send a "No reply" message to all emails received excepting a few sender adresses.

I need that this rule works too when my Outlook is closed (is a server rule?).

I have an Exchange account, but I have no access to the server.

How can I do it?

Thanks!!
 
You need to have the account configured as an Exchange account to set it up from Outlook or use OWA to set up out-of-office.




If you don't use exchange, we recommend using 'vacation replies' configured in the account's web access to set up auto-replies.




If you don't have vacation replies feature online or use Exchange but can't access owa or open the exchange mailbox, you need to use rules and keep outlook open.
 
You need to have the account configured as an Exchange account to set it up from Outlook or use OWA to set up out-of-office.

If you don't use exchange, we recommend using 'vacation replies' configured in the account's web access to set up auto-replies.

If you don't have vacation replies feature online or use Exchange but can't access owa or open the exchange mailbox, you need to use rules and keep outlook open.

Thanks for reply!!

One question:

The most messages should come from addresses like office.xxxx@domain.com (every "x" is a digit).

I need to send a message to all addresses EXCEPTING two or three.

How I should set the rule for send response to office.*@domain.com addresses and not send to two or three concrete addresses?
 
Outlook sucks at wildcards... will the domain always be the same and will all except those 2 or 3 get the reply? If so create a rule where all mail from @domain.com gets a reply then set up an exception - except if address is office123@doamin.xom, or office234@domain.com.




ie, If you'll get mail from mary@domain.com in addition to all the office*@domain.com, this won't work since you can't easily filter out the non-office* addresses. (Unless there are very few, then you can use exceptions.)
 
Thank you again for your response!

So, if I can't do that modifying the Out of Office rule, what could I do?

My account is Outlook 2007 - IMAP - Exchange (but remember that I'm not allowed to modify Exchange server settings, etc)
 
You can use rules wizard -outlook needs to be left running if its a client side rule though (the rule will have (client side) after the name) - the rule would read something like

from @domain.com - reply with template except if from these three.

If there are a lot from domain.com that you don't want to send this reply to and you have their contacts (or can easily make contacts from the GAL or LDAP server) you can do an exception for addresses in an address book. This won't work if the office*@ addresses are in the gal too - you'd need to make a new contacts folder for all of the addresses. Actuially - it might be easier (if they are in contacts or a directory) to put the office*@ contacts in a separate contacts folder and use an 'in this address book' rule, pointing to that contact folder.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
K Automate permamnent delete after x days with exceptions Using Outlook 1
B Auto BCC VBA macro: how to add exceptions? Using Outlook 28
S exceptions to recurring appointments in calendar Using Outlook 1
G recurring meeting exceptions count not updated Outlook VBA and Custom Forms 3
J Hotmail drafts started on desktop disappear, but show in web version of Outlook Using Outlook 0
Z Hotmail account deleted from outlook and issue with account not exist Using Outlook 0
J 'Name on the security certificate is invalid or...' - Outlook on desktop talking to hotmail.com account Using Outlook.com accounts in Outlook 5
J Outlook, Word, Access crash unless run in Admin mode - time dependent it seems Using Outlook 10
T Why do Outlook Desktop 2021 tasks from my wife's email show up in my task pane? Using Outlook 2
B Delete Read Receipts in Your Outlook Outlook VBA and Custom Forms 0
M Outlook changes the "Modified" field when moving/copying a Contact. Using Outlook 0
macdotcom Outlook 365 Outlook folder export to PST archival tool - close, but need a nudge Outlook VBA and Custom Forms 2
M Outlook 2016 still feature updating Using Outlook 0
e_a_g_l_e_p_i Question about Outlook 2021 and Gmail Using Outlook 9
J Outlook VBA to send from Non-default Account & Data Files Outlook VBA and Custom Forms 3
P Limited Support for 3rd Party Mail in new Outlook? Using Outlook 1
O Any 3rd party tool that sync (mirror) from Outlook Calendar to Google Calendar? Using Outlook 5
T Outlook is categorizing emails incorrectly Using Outlook 1
R Legacy Outlook on Mac Email Cache Using Outlook 0
A Outlook can't remember outlook.com, Exchange password. Using Outlook 6
S Related messages show in main Outlook window vice new Advanced Find windows Using Outlook 1
H Force Outlook 2019 with GMail 2-Step to Require Login? Using Outlook 0
G Retaining Tabs in outlook body Using Outlook 2
V Setting up Outlook 2021 on new computer Using Outlook 2
G Add Map It button to Custom Contacts Form in Outlook Outlook VBA and Custom Forms 1
X Custom icon (not from Office 365) for a macro in Outlook Outlook VBA and Custom Forms 1
Victor_50 Problem - Google Workspace will stop "unsafe" access to Outlook end 2024 Using Outlook 3
C New pc, new outlook, is it possible to import auto-complete emailaddress Using Outlook 4
T Outlook 365 won't take new working password Using Outlook 0
S Create Outlook Task from Template and append Body with Email Body Outlook VBA and Custom Forms 4
P Can't add custom field to custom Outlook form, it always adds to the Folder instead Outlook VBA and Custom Forms 2
B Sync Outlook Public Folders to Contacts Using Outlook 2
D Delete Outlook emails from MS server Using Outlook 12
B Outlook tasks and PDF Using Outlook 4
D Outlook 2019 is no longer asking for password ... Using Outlook 5
Kika Melo How to mark as Junk any message not from Contacts (in Outlook.com) Using Outlook 3
L Outlook attachments from OneDrive as links Using Outlook 0
G Outlook 365 My iCloud Outlook doesn’t work after reinstalling Microsoft365 on Windows 10 PC – now I get error message on contacts and calendar Using Outlook 1
T How to Export & Import GMAIL Contacts into Outlook 2021 ? Using Outlook 4
M Synchronization and backup of Outlook from local to server. Using Outlook 12
T How to get an EVENT COLOR option in Outlook 2021 ? Using Outlook 0
K How can I delete an e-mail from Outlook Using Outlook 1
V Outlook Error The Attempted operation Failed. An Object Could Not be found Outlook VBA and Custom Forms 0
P Yahoo/IMAP folder rename by Outlook desktop 365 Using Outlook 0
A Outlook 2019 folder counter Using Outlook 0
A Relocate Search Bar in Outlook Using Outlook 2
e_a_g_l_e_p_i Need clarification on 2-Step Verification for Gmail using Outlook 2021 Using Outlook 10
L Opening People Outlook 2021 Using Outlook 2
e_a_g_l_e_p_i Outlook 2021 not letting me setup my Gmail using pop Using Outlook 1
Geldner Problem submitting SPAM using Outlook VBA Form Outlook VBA and Custom Forms 2

Similar threads

Back
Top